October 17, 2017 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report - Financial statements only (Cash Flow report will resume later this year)
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1.B. Approval of Payment of Claims - Attached as an "extra"
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids - None
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2.B. RFPs - None
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2.C. Quotes - None
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3. Policies and Regulations - None
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) K.E.Y. Zone - YMCA
Attached is a contract with the YMCA to support K.E.Y. Zone before and after school programs at nine elementary school sites for the 2017-18 school year in the approximate amount of $815,000.00. The funding for the program will come from money collected from participants.
Description:
Recommendation: It is recommended that the Duluth School Board approve the contract with the YMCA for K.E.Y. Zone services.
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4.B. Change Orders
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4.B.1) Final Change Order #1 - Bid 1259 - Stowe Elementary Playground Improvements - A Plus Landscaping
The work is complete, and the attached change order summarizes changes resulting in a contract net deduct of $838.00.
Description:
Recommendation: It is recommended that the Duluth Public School Board approve this change order which deducts $830.00 from the original contract sum of $310,761.00, resulting in a new contract amount of $309,931.00.
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4.B.2) Change Order #2 for RFP #306 – Removal of Rubber Mulch from Playgrounds for SAS+ Associates Phase II - postpone definitely until the October School Board meeting
Description:
Recommendation: It is recommended that the Duluth School Board postpone definitely this change order until the November School Board meeting.
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4.B.3) PLACEHOLDER - Other Change Orders
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4.C. Leases
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4.C.1) PLACEHOLDER - The Hills (formerly Woodland Hills) Lease
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5. Resolutions
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5.A. B-10-17-3486 - Acceptance of Donations
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-10-17-3486.
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5.B. B-10-17-3487 - Transition to Paperless Process Using BoardBook
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-10-17-3487.
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5.C. PLACEHOLDER - Extend the Sale Date for Bonds Series 2017A Beyond October 31, 2017.
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5.D. PLACEHOLDER - Extend the Sale Date for Bonds Series 2017B Beyond October 31, 2017.
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5.E. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of September 2017.
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6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of September 2017.
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6.C. No Cost Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of September 2017.
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6.D. Change Orders Signed - None
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6.E. Facilities Management & Capital Project Status Report
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7. Future Items
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7.A. Change Order #2 for RFP #306 - Removal of Rubber Mulch from Playgrounds for SAS+ Associates Phase II (November)
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7.B. Final Levy Approval (December)
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7.C. FY 2016-17 Audit Results (December)
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7.D. Policy Updates
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