June 20, 2017 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid 1258-1 - District-Wide Playground Rubber Mulch Replacement
The above bid was advertised according to statute and School Board Policy. Three (3) bids were received in response to the School District’s notice for bids for the revised District Wide Rubber Mulch Replacement Project. The attached Bid Tab and recommendation letter reflect the bids received related to the revised scope of work.
Description:
Recommendation: It is recommended that the Duluth School Board approve entering into an agreement with A Plus Landscaping, LLC, as listed on the recommendation letter based on their low responsible base bid of $1,016,264.00 plus add alternate 1 for the sum of $25,000.00, for a total of $1,041,264.00, as provided in response to BID #1258-1 – District Wide Playground Rubber Mulch Replacement. Included in this recommendation is that the School Board Chair be authorized to sign contract documents reflecting the terms of this agreement.
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2.B. R.F.P.s - None
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2.C. Quotes - None
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3. Policies and Regulations - None
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4. Contracts, Change Orders, and Leases
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4.A. Contracts - None
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4.B. Change Orders
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4.B.1) PLACEHOLDER - Other Change Orders
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4.C. Leases
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4.C.1) South St. Louis County Soil and Water Conservation District
This is a five year lease rental contract for space on the 3rd floor of HOCHS. Rent for FY 2017-18 will be $17,239.00 and will increase 1.9% for each subsequent year of the contract (1.9% is the average CPI for the past five years).
Description:
Recommendation: It is recommended that the Duluth School Board approve this lease.
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5. Resolutions
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5.A. B-6-17-3460 - Acceptance of Donations to Duluth Public Schools.
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-17-3460.
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5.B. B-6-17-3461 - Adoption of FY18 Budget
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-17-3461.
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5.C. B-6-17-3462 - Reassessment of Debt Load for Duluth Public Schools
Description:
Recommendation: It is recommended that the Duluth Public School Board not approve Resolution B-6-17-3462.
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5.D. B-6-17-3463 - Support for Lowell Elementary School Forest Designation
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-17-3463.
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5.E. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of May 2017.
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6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of May 2017.
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6.C. No Cost Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of May 2017.
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6.D. Change Orders Signed
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6.D.1) SAS+ Associates - At the May 16, 2017 School Board meeting, the Board approved re-bidding the playground mulch replacement project due to submitted bids far exceeding budget. The Board also approved a change order for SAS+ to rebid the project with updated parameters. Attached is the change order as informational.
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6.E. Facilities Management & Capital Project Status Report
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6.F. Transportation Route Changes Update
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7. Future Items
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7.A. Duluth Energy Systems Steam Contract
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7.B. Property/Liability/Auto Insurance Renewal (August)
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7.C. Woodland Hills Lease Renewal
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7.D. Policy Updates
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