November 15, 2016 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report

1.A. Financial Report 
Financial statements only (Cash Flow report will resume later this year)

1.B. Approval of Payment of Claims
This item is attached as an "extra".

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. APU Projections

1.G. Fundraisers

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids - None

2.B. R.F.P.s - None

2.C. Quotes - None

3. Policies and Regulations

3.A. New Policy 707 - Transportation of Public School Students
Attached is MSBA model policy 707 - Transportation of Public School Students for the second reading. This policy would replace current policies 3140, 3142 and 3145.

3.B. Regulation for Policy 707-Transportation for Public School Students
This administrative regulation is presented for your information.

3.C. 3140 - Transportation of Students - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3140 which will be replaced with MSBA Policy 707.

3.D. 3142 - School Transportation Services Along Private Roadways - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3142 which will be replaced with MSBA Policy 707.

3.E. 3145 - Transportation-Student Eligibility and Route Scheduling  - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3145 which will be replaced with MSBA Policy 707.

3.F. New Policy 710 - Extracurricular Transportation
Attached is MSBA Policy 710 - Extracurricular Transportation for the second reading.  This policy would replace current policies 3170 and 3175.

3.G. Regulation for Policy 710- Extracurricular Transportation
This administrative regulation is presented for your information.

3.H. 3170 - Secondary Schools Curricular, Co-Curricular, and Extra-Curricular Transportation - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3170 which will be replaced with MSBA Policy 710.

3.I. 3175 - Elementary Schools Special Activities Transportation - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3175 which will be replaced with MSBA Policy 710.

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) School Transportation Services
RFQ 4160 was approved by the School Board in December, 2014 for the 2014-15 and 2015-16 school years.  In addition, it included the opportunity to negotiate additional one year agreements in the future.

4.A.2) Krista Harju - Mental Health Consultant (MHC) Agreement
The MHC will provide consultations to staff and parents, observations and written reports of individual and groups of children to the classroom staff and Disabilities/MHC in order to promote the social and emotional well-being of children in Head Start.  This position fulfills the requirements of the Office of Head Start for Mental Health Consultation and will not exceed $63,240.00 for dates of service between September 6, 2016 - June 10, 2017.

4.B. Change Orders

4.B.1) Change Order #3 for HOCHS 3rd Street Parking Lot Improvements
Northland Consulting Engineers LLP (NCE) has provided civil engineering services for the HOCHS 3rd street parking lot project.  NCE’s work scope increased due to unforeseen site conditions, added construction observation and administration fees.  The total cost of these additional services results in an increase of approximately $7,000.00 for a new contract value of $57,593.00.

4.B.2) Change Order #5 for Denfeld CTE Addition
This change order is for several items as discussed at the Business Committee meeting and included in the backup materials.  The additional cost of the change order is $11,530.40, with a total revised contract cost, including all change orders, of $702,268.95.

4.B.3) PLACEHOLDER - Other Change Orders

4.C. Leases - None

5. Resolutions

5.A. B-11-16-3405 - Acceptance of Donations to Duluth Public Schools

5.B. B-11-16-3406 - Authorized Bank Account Signer

5.C. PLACEHOLDER - Sale of Property

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of October 2016.

6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of October 2016.

6.C. Other Contracts - None

6.D. Change Orders Signed - None

6.E. Facilities Management & Capital Project Status Report 

6.F. Discussion regarding Many Rivers Montessori School
Representatives from Many Rivers Montessori School were present at the Business Committee meeting for a presentation regarding their school and to answer Board member questions.

6.G. Pay 2017 Levy Update

7. Future Items

7.A. Policy Updates

7.B. Final Levy Approval (December)

7.C. FY 2015-16 Audit Results (December)