October 18, 2016 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
Financial statements only (Cash Flow report will resume later this year)
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1.B. Approval of Payment of Claims
This item is attached as an "extra". |
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids - None
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2.B. R.F.P.s - None
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2.C. Quotes - None
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3. Policies and Regulations
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3.A. New Policy 707 - Transportation of Public School Students
Attached is MSBA model policy 707 - Transportation of Public School Students for the first reading. This policy would replace current policies 3140, 3142 and 3145.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 707 - first reading.
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3.B. Regulation for Policy 707 - Transportation fo Public School Students
Description:
Recommendation: This regulation is presented as an informational item. Please note, however, it is still in draft form and will be presented again in November.
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3.C. 3140 - Transportation of Students - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3140 which will be replaced with MSBA Policy 707.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3140 - first reading.
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3.D. 3142 - School Transportation Services Along Private Roadways - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3142 which will be replaced with MSBA Policy 707.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3142- first reading.
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3.E. 3145 - Transportation-Student Eligibility and Route Scheduling - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3145 which will be replaced with MSBA Policy 707.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3145 - first reading.
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3.F. New Policy 710 - Extracurricular Transportation
Attached is MSBA Policy 710 - Extracurricular Transportation for the first reading. This policy would replace current policies 3170 and 3175.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 710 - first reading.
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3.G. Regulation for Policy 710 - Extracurricular Transportation
Description:
Recommendation: This regulation is presented as an informational item. Please note, however, it is still in draft form and will be presented again in November.
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3.H. 3170 - Secondary Schools Curricular, Co-Curricular, and Extra-Curricular Transportation - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3170 which will be replaced with MSBA Policy 710.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3170 - first reading.
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3.I. 3175 - Elementary Schools Special Activities Transportation - Deletion
In moving to MSBA Model Policies, administration is recommending the deletion of Policy 3175 which will be replaced with MSBA Policy 710.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 3175 - first reading.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts - None
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4.B. Change Orders
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4.B.1) Change Order #1 for Bid 1252 - HOCHS Gym Ceiling Replacement
Bid #1252– Historic Old Central High School Gymnasium Ceiling Replacement was approved at the School Board meeting on May 10, 2016 with a base bid and alternate of $397,290.00. During construction it was determined that the basketball hoop structures were not properly attached to the roof truss system. The additional work required to properly install backing and steel to correct this deficiency was accomplished at the additional cost of $952.00. In addition, 720 lineal feet of wall angle was not needed, and the District is receiving a credit of $222.00. Change order #1 to this bid results in an increase of $730.00, to the previously awarded base bid and alternate for a new contract total of $398,020.00.
Description:
Recommendation: It is recommended the School Board approve the change order as listed above pertaining to Bid #1252– Historic Old Central High School Gymnasium Ceiling Replacement adding $730.00 to the previously awarded base bid and alternate for a new contract total of $398,020.00.
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4.B.2) Change Order #4 for Bid 1247 - Denfeld High School CTE Addition
Bid #1247 - Denfeld High School CTE Addition - Johnson Wilson, Inc. was approved at the School Board meeting on March 15, 2016 with a base bid plus alternate of $639,000.00. This change order is for the added cost of unforeseen State Code requirements related to the dust collection system and its location next to the building. Even with the code driven added costs, this location is still the most cost effective. With credits, the sum of additional cost for this change order is $8,912.00 with a total revised contract cost, including CO #1, #2 and #3, of $690,738.55.
Description:
Recommendation: It is recommended the School Board approve the change order as listed above pertaining to Bid #1247 - Denfeld High School CTE Addition, adding $8,912.00 to the previously awarded base bid and alternate for a new contract total of $690,738.55.
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4.B.3) PLACEHOLDER - Other Change Orders
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4.C. Leases - None
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5. Resolutions
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5.A. B-10-16-3400 - Acceptance of Donations to Duluth Public Schools.
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-10-16-3400.
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5.B. B-10-16-3401 - Authorized Bank Account Signer
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-10-16-3401.
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5.C. B-10-16-3402 - Board Request for a Meeting-ITEM PULLED AT BOARD MEETING
This item is presented in response to a board request for an agenda item.
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5.D. B-10-16-3403 - Resolution Entering Into a Joint Powers Agreement Between ISD 709 and the State of MN/Perpich Center for Arts Education
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-10-16-3403.
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5.E. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of September 2016.
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6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of September 2016.
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6.C. Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of September 2016
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6.D. Change Orders Signed - None
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6.E. Facilities Management & Capital Project Status Report
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6.F. Quarterly Grants and Donations
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6.G. Pay 2017 Levy Update
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7. Future Items
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7.A. Policy Updates
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7.B. Final Levy Approval (December)
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7.C. FY 2015-16 Audit Results (December)
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