August 16, 2016 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
June financials will be presented at a later date. |
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1.B. Approval of Payment of Claims
This item is attached as an "extra". |
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
APU Projections will resume in October. |
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1.G. Fundraisers - None
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid #1253– Snow Plowing Services
Central, HOCHS, Homecroft, Laura MacArthur, Piedmont, Stowe, Transportation – Billington Contracting, Inc. – $54,648.00 Denfeld, East H.S., Lincoln Park MS, Lowell, Myers-Wilkins, Nettleton, Ordean East MS – Blotti Contracting, Inc. – $62,874.00 Congdon Park, Lakewood, Lester Park, Rockridge – Viele Contracting, Inc. - $23,680.00 Three bids were received in response to the District's request for bids for District-wide snow plowing services for FY17.
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firms listed above based on their low bid and estimated quantity of removal events as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1253– Snow Plowing Services. It is further recommended the Duluth School Board approve the two (2) additional contract extension options through June 30, 2018, if the amount is determined acceptable by the Director of Business Services
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2.B. R.F.P.s
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2.B.1) RFP #306 - Playground Rubber Removal and Reconstruction Design
The District received three (3) responses to its solicitation and RFP #306 – Playground Rubber Removal and Reconstruction Design. These responses were reviewed and evaluated by the Facilities Management Department staff and the responding firms were determined to all have very good qualifications and experience necessary to confirm their capacity to perform the desired investigation research and design and construction administration services. Proposed fees for the Phase I services all based on hourly not to exceed amount where SAS+Associates proposed the lowest cost fees.
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm of SAS Associates to perform Phase I described professional design and survey services for an hourly not to exceed fee of $18,500. It is further recommended the Duluth School Board authorize the Director of Business Services or Superintendent of Schools to negotiate an agreement for design and construction services necessary for the bidding of projects defined in the Phase I assessment and appropriate construction administration and observation of construction for a total Phase II fee not to exceed $50,000.
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2.C. Quotes - None
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3. Policies and Regulations
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3.A. Policy 3040 Renumbering to 706 - Acceptance of Gifts
Administration is recommending this policy be renumbered from 3040 to 706 at this time. As allowed in Policy 208: If a policy is modified with minor changes that do not affect the substance of the policy or because of a legal change over which the School Board has no control, the modified policy may be approved at one meeting at the discretion of the School Board.
Description:
Recommendation: It is recommended that the Duluth school Board approve the renumbering of Policy 3040 to MSBA Model Policy 706.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) K.E.Y. Zone - YMCA
Attached is a contract with the YMCA to support K.E.Y. Zone before and after school programs - at nine elementary sites for the 2016-17 school year in the approximate amount of $800,000. The funding for the program will come from money collected from participants.
Description:
Recommendation: It is recommended that the Duluth School Board approve the contract with the YMCA for K.E.Y. Zone services.
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4.A.2) YMCA - 21st Century Community Learning Center Programs
Attached is the contract with the YMCA to support the 21st Century Community Learning Center Programs before and after school programs at five elementary sites for the 2016-17 school year in the approximate amount of $58,218. The funding for the program will come from the 21st Century Community Learning Center grant.
Description:
Recommendation: It is recommended that the Duluth School Board approve the contract with the YMCA to support the 21st Century Community Learning Center Programs.
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4.B. Change Orders
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4.B.1) Change Order related to Facilities Project - Bid #1245
Bid #1245 - Myers-Wilkins Elementary School Window Replacement and Masonry Restoration was approved at the School Board Meeting on March 22, 2015 with a base bid of $844,000.00. Change Order #1 to this bid is for window demolition adding cost associated with lead based paint present, and additional masonry void filling for total add of $55,524.00.
Description:
Recommendation: It is recommended the School Board approve the change order as listed above pertaining to Bid #1245– Myers-Wilkins Elementary School Window Replacement and Masonry Restoration adding $55,524.00 to the previously awarded base bid and change orders for a new contract total of $899,524.00.
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4.C. Leases
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4.C.1) Washington Recreation Washington Center Lease from City of Duluth
Attached is a lease from the City of Duluth for the Washington Recreation Washington Center. This three year agreement will have a year one cost of $13,120 with a 3% increase for year two and a 3% increase for year three.
Description:
Recommendation: It is recommended that the Duluth School Board approve this three year lease agreement with the City of Duluth with an initial cost of $13,120 for year one and a 3% increase each for years two and three. The School Board also authorizes the CFO/Director of Business Services to sign and process all necessary documents.
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5. Resolutions
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5.A. B-8-16-3390 - Acceptance of Donations to Duluth Public Schools.
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-8-16-3390.
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5.B. B-8-16-3391 - Authorized Bank Account Signer
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-8-16-3391.
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5.C. B-8-16-3392 - Broadcasting Committee Meetings
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5.D. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of July 2016.
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6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of July 2016.
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6.C. Other Contracts - None
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6.D. Change Orders Signed-None
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6.E. Facilities Management & Capital Project Status Report
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7. Future Items
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7.A. Policy Updates
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7.B. Levy Certification
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