June 13, 2016 at 4:30 PM - Business Committee
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims
This item is attached as an "extra". |
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.B. R.F.P.s
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2.B.1) RFP - 304 - East High School Annual Yearbook
Request for Proposals for Annual Yearbooks were advertised and sent to four (4) known vendors. Jostens has been successful in providing local representation with quality service over the past fifteen (15) years.
Description:
Recommendation: It is recommended that the Duluth School Board approve the RFP proposal from Jostens for the period July 1, 2016 through June 30, 2020, with annual renewals by mutual agreement.
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2.B.2) RFP - 305- Denfeld High School Annual Yearbook
Request for Proposals for Annual Yearbooks were advertised and sent to four (4) known vendors. Jostens has been successful in providing local representation with quality service over the past fifteen (15) years.
Description:
Recommendation: It is recommended that the Duluth School Board approve the RFP proposal from Jostens for the period July 1, 2016 through June 30, 2020, with annual renewals by mutual agreement.
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2.C. Quotes
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2.C.1) Quote #4239 – Refuse Removal and Recycling Services
Quotes were solicited from two contractors for the District-wide Refuse Removal and Recycling Services. It is recommended the Duluth School Board approve entering into a contract with Waste Management based on their quote with an estimated value of $69,299.49.
Description:
Recommendation: It is recommended that the Duluth School Board approve entering into a contract with Waste Management for a total estimated value of $69,299.49 for the Period July 1, 2016 through June 30, 2017. It is also recommended that the Duluth School Board approve two additional contract extensions through June 30, 2019 , if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
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2.C.2) PLACEHOLDER – Quote #4240 – Carpentry Labor
(Quote due June 9, 2016 at 2:00 p.m.)
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3. Policies and Regulations
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3.A. New Policy 708 - Transportation of Nonpublic School Students
Attached is MSBA model policy 708 - Transportation of Nonpublic School Students for the first reading. There is no corresponding current policy that correlates with this new policy.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 708 for the first reading.
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3.B. New Policy 711- Video Recording on School Buses
Attached is MSBA model policy 711 - Video Recording on School Buses for the first reading. There is no corresponding current policy that correlates with this new policy.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 711 for the first reading.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) Duluth Heritage Sports Center Renewal
Attached is an extension to the Second Addendum to the Program Agreement from September 1, 2016 to September 1, 2017 without any additional changes in the terms and conditions defined within that agreement.
Description:
Recommendation: It is recommended that the Duluth school Board approve renewing the contract with the Duluth Heritage Sports Center.
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4.A.2) PLACEHOLDER - Contract to Purchase Vehicles for Drivers Education Program
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4.B. Change Orders
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4.B.1) PLACEHOLDER - Related to Facilities Projects
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4.C. Leases
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5. Resolutions
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5.A. B-6-16-3375- Acceptance of Donations to Duluth Public Schools.
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-16-3375.
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5.B. PLACEHOLDER - B-6-16-3376- Adoption of FY 17 Budget
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-16-3376.
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5.C. B-6-16-3377 - Minnesota State High School League (MSHSL) Resolution for Membership
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-16-3377 - Minnesota State High School League (MSHSL) Resolution for Membership.
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5.D. PLACEHOLDER - B-6-16-????- Issue Bond Refundings
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-16-????. |
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5.E. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of May 2016.
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6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of May 2016.
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6.C. Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of May 2016.
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6.D. Change Orders Signed-None
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6.E. Facilities Management & Capital Project Status Report
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6.F. Playground Mulch Review
Board discussion of playground mulch and the Committee of the Whole meeting held on April 26, 2016. |
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7. Future Items
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7.A. Property/Liability/Auto Insurance Renewal
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7.B. Policy Updates
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