January 19, 2016 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims
This item is attached as an "extra". |
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. APU/(WADM) Projections
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1.G. Fundraisers
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.B. R.F.P.s
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2.C. Quotes
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2.C.1) Quote 4223 - Ordean East Middle School Auditorium Sound System
OEMS Auditorium Sound System Equipment - ESC Systems - $38,430.64
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to Quote #4223 - Ordean East Middle School Auditorium Sound System Equipment
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3. Policies and Regulations
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3.A. 8030 - School Board Member Compensation
Attached is Policy 8030 with the new proposed pay amounts as follows: $703.00/Month - $8,436.00/year with an additional $58.50/Month for the Chair - $9,138.00
Description:
Recommendation: Per board member discussion at the committee meeting the recommendation is to update the school board salary with an increase equal to the past contract increases from 2008 - 2015 This is presented for the first reading.
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3.B. 8065 - Formulation of Policies and By-Laws - Deletion
In moving to MSBA Model Policies administration is recommending the deletion of Policy 8065 which will be replaced with MSBA Policy 208. This is recommended for a first reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 8065 - first reading.
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3.C. 8085 - Determining Meeting Agenda-Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 8020 which will be replaced with MSBA Policy 203.5.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 8020 - first reading.
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3.D. 8100 - Adequate Information to Precede Action-Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 8100 which will be replaced with MSBA Policy 203.5
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 8100 - first reading.
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3.E. 9065- Adoption, Amendment, And Suspensions of Policies and By-Laws - Deletion
In moving to MSBA Model Policies administration is recommending the deletion of Policy 9065 which will be replaced with MSBA Policy 208. This is recommended for a first reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 9065 - first reading
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3.F. 9075 - Agenda for Regular Meetings - Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 9075 which will be replaced with MSBA Policy 203.5
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 9075 - first reading.
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3.G. 9080 - Advance Mailing of Meeting Materials-Deletion
In moving to the MSBA Model Policies administration is recommending the deletion of Policy 9080 which will be replaced with MSBA Policy 203.5
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of policy 9080 - first reading.
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3.H. 9095 - Order of Business for Regular Meetings - Deletion
In moving to MSBA Model Policies administration is recommending the deletion of Policy 9095 which will be replaced with MSBA Policy 203.2, and is also included in part in 203.5. This is recommended for a first reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 9095 - first reading.
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3.I. New Policy 203.2 Order of the Regular School Board Meeting
Attached is MSBA model policy 203.2- Order of the Regular School Board meeting for the first reading. This policy would replace the current policy 9095.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 203.2 - first reading.
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3.J. New Policy 203.5 - School Board Meeting Agenda
Attached is MSBA model policy 203.5 - School Board Meeting Agenda for the first reading. This policy would replace the current policies 8085, 8100, 9075, 9080, 9095.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 203.5 for the first reading.
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3.K. New Policy 208 - Development, Adoption, and Implementation of Policies
Attached is MSBA model policy 208 - Development, Adoption, and Implementation of Policies for the first reading. This policy would replace the current policies 8065 and 9065.
Description:
Recommendation: It is recommended that the Duluth School Board approve Policy 208 - first reading.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) PLACEHOLDER - Possible Contract Dealing with LPMS Community Schools Grant
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4.B. Change Orders
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4.C. Leases
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5. Resolutions
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5.A. B-1-16-3333 - Acceptance of Donations to Duluth Public Schools.
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-1-16-3333.
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5.B. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of December 2015.
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6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of December 2015.
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6.C. Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of December 2015.
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6.D. Change Orders Signed
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6.E. Facilities Management & Capital Project Status Report
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6.F. Legislative Platform
The prior year platform was provided for information. This item will be finalized at the February 2016 meeting.
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6.G. Quarterly Grants and Donations
Attached are updated charts with the period October-December 2015.
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6.H. Update to 10-Year Capital Facilities Plan
It was agreed that this item will be deffered to the February 2016 meeting. |
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7. Future Items
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7.A. Policy Updates
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