May 19, 2015 at 6:30 PM - Business Committee-Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book. |
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. WADM Projections
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1.G. Fundraisers
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1.H. Child Nutrition - Adult Meal Price Increase
Attached please find a recommendation to increase the adult school lunch prices in order to comply with the MDE and USDA regulations.
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid #1239 – Ordean East Middle School Site Improvements and Lakewood Elementary Access Road Paving
OEMS Site Improvements/Lakewood School Access Road Paving –Sinnott Contracting, LLC $165,831.80
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive Bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1239 – Ordean East Middle School Site Improvements and Lakewood Elementary School Access Road Paving
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2.A.2) Bid #1240 – Lester Park Elementary School Site Improvements
Lester Park Elementary School Site Improvements – Sinnott Contracting, LLC $65,496.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive Bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1240 – Lester Park Elementary School Site Improvements
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2.A.3) Bid #1241 – Western Tennis Courts and Discus Civil Plan
Laura MacArthur Tennis Courts and Discus Civil Plan – Hibbing Excavating, Inc. $364,000.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive Bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1241 – Laura MacArthur Tennis Courts and Discus Civil Plan
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2.B. R.F.P.s
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2.C. Quotes
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2.C.1) Quote #4200-1 – District-Wide Electrical Labor – High and Low Voltage
Electrical Labor – High and Low Voltage – Hunt Electric Corporation - $34,700.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with Hunt Electric Corporation based on their low responsive quote. It is further recommended the Duluth School Board approve two (2) additional contract extension options through June 2018, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
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3. Policies and Regulations
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3.A. Bylaw 9115 - School District Elections
Attached are recommended changes to Bylaw 9115 - School District Elections for the second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the recommended changes to Bylaw 9115 - School District Elections for the second reading.
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3.B. Suspension of Policy 3136 - Travel In-District, In-State, and Out-of-State
Administration is recommending that the School Board suspend policy 3136 in order to purchase airfare outside of the parameters of the policy. The first suspension is for a new administrator at Denfeld who made their own flight arrangements. The second suspension is for a delegation going to China and the arrangements are being made through a specific program.
Description:
Recommendation: It is recommended that the Duluth School Board suspend Policy 3136 - Travel In-District, In-State, and Out-of-State.
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) 2015 Denfeld High School Career and Technical Education Addition - Design and Engineering Services.
Denfeld High School Career and Technical Education Addition - design and engineering services Architectural Resources Inc.; lump sum $60,000
Description:
Recommendation: It is recommended the School Board approve entering into a contract with Architectural Resources Inc. to perform the general design, structural, mechanical, electrical, civil and survey required for the construction of an addition to Denfeld High School to house the CTE programs “FabLab”.
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4.B. Change Orders
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4.C. Leases
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5. Resolutions
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5.A. B-5-15-3264 - Acceptance of Donations to Duluth Public Schools
Description:
Recommendation: It is recommended that the Duluth School Board approve resolution B-5-15-3264 - Acceptance of Donations to Duluth Public Schools.
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5.B. B-5-15-3265 - Authorized Student Activity Bank Account Signer
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-5-15-3265 - Authorized Student Activity Bank Account Signer.
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5.C. PLACEHOLDER - B-5-15-3270 - Resolution Providing that School Board General Elections Held After 2017 Shall Be Held in the Even-Numbered Years; Establishing a Transition Plan
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-5-15-3270 - Resolution Providing that School Board General Elections Held After 2017 Shall Be Held in the Even-Numbered Years; Establishing a Transition Plan
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5.D. B-5-15-3268 - Resolution Approving the Ten-year Capital Facilities Plan - 2015 Update
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-5-15-3268 - Resolution Approving the Ten-year Capital Facilities Plan - 2015 Update
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5.E. PLACEHOLDER - Sale of Property
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of April 2015
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6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of April 2015
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6.C. Other Contracts - None
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6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.
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6.E. Contracts Signed in Relation to the LRFP
Kerry Leider will be present to answers questions regarding the attached report.
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6.F. Quarterly Report of Grants and Donations
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7. Future Items
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7.A. Discussion Regarding Community Use of Facilities
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