December 16, 2014 at 6:30 PM - Business Committee-Regular Board Meeting

1. Financial Report

1.A. Financial Report
The draft of the financial report for the fiscal year ended June 30, 2014 will be presented at the December 8, 2014 Business Committee meeting.  A representative from Wipfli was at the meeting to present their findings.  The final report will be available for the December 16, 2014 board meeting.

1.A.1) Preliminary financial statements (unaudited) for the month ended October 2014 are attached.

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections 

1.G. Fund Raisers

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.B. R.F.P.s

2.C. Quotes

2.C.1) RFQ 4160 -  School Transportation Services
The RFQ received two respondents, Voyageur Bus Company and Student Transportation of America. Voyageur Bus Company had the lowest initial quote. Through the negotiations process we were able to arrive at the rates attached. The value of this increase is approximately 4.97% or approximately $ 164,000 over 2013-2014 rates. The agreement also includes a rate increase for 2015-2016 based on the Consumer Price Index with the option to negotiate additional one-year contracts in the future.

3. Policies and Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) Tech CTE LLC
Attached is a contract with Tech CTE LLC to provide consultation services involving all Career and Technical Education and Perkins Grant funding acquisition and compliance in the amount of $47,440.00.

4.B. Change Orders

4.C. Leases

5. Resolutions

5.A. B-12-14-3216- Acceptance of Donations to Duluth Public Schools

5.B. B-12-14-3217 - Certified Tax Levy

5.C. B-12-14-3218 - Resolution of Independent School District 709 approving the terms of Offering of General Obligation Aid Anticipation Certificates of Indebtedness, Series 2015A, in the Approximate Amount of $4,400,000

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of November 2014

6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of November 2014.

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Policy - Gifts to Employees and School Board Members
Attached is Information regarding the new Gift Law applicable to School District Officials.  Discussion will take place at the committee meeting in anticipation of developing a policy.

7. Future Items

7.A. Woodland Hills Lease Agreement 

7.B. FY16 Budget Development