June 17, 2014 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. WADM Projections
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1.G. Fund Raisers
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1.H. Investments in School Children
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid 1233 - Dairy
Bids for Dairy Products for Child Nutrition for the period July 1, 2014 through June 30, 2016 were advertised. There was one response from Kemps LLC in the amount of $241,350.00
Description:
Recommendation: It is recommended that the bid as submitted by Kemps LLC be accepted. The second year renewal by mutual agreement is subject to the same conditions shown in the specifications.
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2.A.2) Bid 1234 - Pizza
Bids for the production and delivery of pizza for Child Nutrition for the period September 2, 2014 through June 30, 2016 were advertised. There were two responses. D & S Pizza Inc. (Domino's) submitted the low bid in the amount of $108,000.00.
Description:
Recommendation: It is recommended that the low bid meeting specification as submitted by D & S Pizza Inc., in the total (estimated amount for the first year of $108,000.00 be accepted. The second year renewal by mutual agreement is subject to the same conditions shown in the specifications.
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2.B. R.F.P.s
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2.B.1) RFP 300 – Vehicle Fuel Requirements
Requests for Proposals for the purchase of district wide vehicle fuel requirements were advertised. The total is for a twelve month period July 1, 2014 through June 30, 2015 is based on an estimated 72,000 gallon consumption. The low bid was submitted by Holiday Station Stores in the estimated amount of $248,491.00. The overall contract is through June 30, 2018 with renewals by mutual agreement.
Description:
Recommendation: It is recommended that the Duluth School Board approve the contract with Holiday Station Stores in the total estimated amount of $248,491.00, with renewals through June 20, 2018 by mutual agreement.
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2.C. Quotes
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2.C.1) Quote #4164 – District-wide Carpentry Labor
District-wide Carpentry Labor – Donald Holm Construction Company, Inc. - $24,236.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to Quote #4164 – District-wide Carpentry Labor. It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 2017, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
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2.C.2) Quote #4166 – Disposable Air Filters
Quote #4166 – Disposable Air Filters Filtration Systems, Inc. - Disposable Air Filters - $31,653.13 Air Climate Systems - Disposable Air Filters - $13,082.87
Description:
Recommendation: It is recommended the School Board approve purchasing disposable air filters from the firms listed above based on their low responsive unit cost as shown on the Quote Tab and Letter of recommendation, as provided in response to Quote #4166 – Disposable Air Filters
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3. Policies and Regulations
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3.A. Policies
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3.A.1) Bylaw 9070 - Regular Meetings
Attached are proposed changes to Bylaw 9070 for review/second reading.
Description:
Recommendation: It is recommended that the Duluth School Board review/approve changes to Bylaw 9070 for the second reading.
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3.A.2) Bylaw 9100- Special Meetings
Attached are proposed changes to Bylaw 9100 for review/second reading.
Description:
Recommendation: It is recommended that the Duluth School Board review/approve changes to Bylaw 9100 for the second reading.
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3.B. Regulations
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) Duluth Heritage Sports Center Renewal
Attached is an extension for the Second Addendum to the Program Agreement from September 1, 2014 to September 1, 2015 without an additional changes in the terms and conditions defined within that Agreement.
Description:
Recommendation: It is recommended that the Duluth School Board approve renewing the contract with the Duluth Heritage Sports Center..
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4.A.2) PEIP Insurance Renewal
Attached is a renewal of the group application for the Minnesota Public Employees Insurance Program for the period 7/1/14 through 6/30/15. Please note that the corresponding rates are increasing by 1.7%
Description:
Recommendation: It is recommended that the Duluth School Board approve the PEIP Renewal, and authorize the Board Chair to sign the final documents.
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4.A.3) Health and Safety Training Contract
The attached contract between ISD #709 and Apex Online Development, LLC is for online OSHA required safety and other employee training district-wide. The total estimated cost for this three-year service covering the period from July 1, 2014 through June 30, 2017 is $33,750.00.
Description:
Recommendation: It is recommended the Duluth School Board approve entering a contract with Apex Online Development, LLC for consulting services related to the web-based safety training.
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4.B. Change Orders
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4.C. Leases
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4.C.1) Northwood Children's Home Lease Renewal
Attached is a lease renewal with Northwood Children's Home, Chester Creek Academy, for July 1, 2014 through June 30, 2017, with no cost increase.
Description:
Recommendation: It is recommended that the Duluth School Board approve the lease renewal with Northwood Children's Home, Chester Creek Academy.
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5. Resolutions
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5.A. Resolution B-6-14-3190 - Authorized Student Activity Account Signer
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-14-3190 - Authorized Student Activity Account Signer.
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5.B. Resolution B-6-14-3191- Minnesota State High School League Membership 2014-15
Description:
Recommendation: It is recommended the Duluth School Board approve Resolution B-6-14-3191– Minnesota State High School League Membership 2014-15
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5.C. Resolution B-6-14-3192 - Adoption of the Fiscal Year 2015 Budget
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-14-3192 - Adoption of the Fiscal Year 2015 Budget.
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5.D. Resolution B-6-14-3193 – Approving the Ten-Year Capital Facilities Plan – 2014 Update
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-14-3193 – Approving the Ten-Year Capital Facilities Plan – 2014 Update
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6. Informational - These items are provided for informational purposes only and no action is required.
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6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business Services has signed the following contracts during the month of May 2014
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6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business Services has signed the following contracts during the month of May 2014
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6.C. Other Contracts
Superintendent Gronseth or the Director of Business Services has signed the following contracts during the month of May 2014 at no cost to the District.
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6.D. Facilities Management & Capital Project Status Report
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6.E. Contracts Signed in Relation to the Long Range Facilities Plan - None
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6.F. Change Orders Signed in Relation to the Long Range Facilities Plan - None
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7. Future Items
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7.A. Child Nutrition - Lunch Price Review
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7.B. Property/Liability Insurance Renewal
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