September 24, 2013 at 4:30 PM - Business Committee - Regular School Board Meetings

1. Financial Report

1.A. Financial Report
July reports are attached.  June results will be presented with the audit report.

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections
WADM Projections are suspended until October.

1.G. Fund Raisers - None

1.H. Investments in School Children-None

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid #1231 – Snow Plowing Services
Blotti Contracting, Inc                       $60,458.00
Sinnott Blacktop                                 $18,675.00
Viele Contracting                                $60,470.00

The total estimated cost of the contract related to Bid #1231 –Snow Plowing Services as listed above is $139,603.00.

2.A.2) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) PLACEHOLDER for RFP's related to the LRFP

2.C. Quotes

2.C.1) RFQ 4086 - Voyageur Bus Company
Recent contract negotiations with Voyageur Bus Company have led to a tentative agreement for the 2012-2013 and 2013-2014 school years. The only proposed change is an increase of 0.00 (zero percent) for 2012-2013, and 0.01 (one percent) in all contract rates for 2013-2014. All other provisions are to remain unchanged. The value of this increase, based on 2012-2013 expenditures, is approximately $ 32,000.00.

2.C.2) Voyageur Bus Company - Special Student Transportation - Quote 4150
Attached is a contract with voyageur Bus Company for special student transportation for the 2013-14 school year, not to exceed $50,000.00.

2.C.3) PLACEHOLDER - for Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.B. Change Orders

4.B.1) Congdon Park Elementary
a.  Congdon Park ES LRFP – Site Earthwork, Excavation & Utilities
Change Order #10, Bid #1222, WS #1 – Northland Constructors of Duluth, LLC.   Change Order increase to install exterior site signage, credit owner supplied sign posts and hardware, and for pipe changes and rip rap.     Add:  $20,355.00 

b.  Congdon Park ES LRFP – Aluminum Windows, Doors & Glazing
Change Order #4, Bid #1223, WS #14 – St. Germain’s Glass, Inc.  Change Order increase to install a mullion to be able to latch the rim exit devices and install a wider threshold to cover the non-tiled area at the former door mullion.     Add:  $626.00




c.  Congdon Park ES LRFP – Carpentry
Change Order #5, Bid #1224, WS #10 – Lipe Brothers Construction, Inc.  Change Order increase to use Corian in room 221 for the window stools in lieu of cast stone, provide carpentry at the trash enclosure gates, and add storage cabinets above the kindergarten cubbies in rom 133.      Add:  $22,857.00

d.  Congdon Park ES LRFP – Carpet/Resilient Flooring
Change Order #3, Bid #1224, WS #19 – Northland Flooring & Design, LLC.   Change Order increase to
furnish and install VCT flooring and border in corridor 112A and 132A, for additional floor prep at the loose precast topping for self-leveling of room 106 and room110, and to furnish and install self-leveling topping at vestibule 135 and 129      Add:  $31,854.00

e.   Congdon Park ES LRFP – Carpet/Resilient Flooring
Change Order #4, Bid #1224, WS #19 – Northland Flooring & Design, LLC.  Change Order increase for
1st, 2nd and 3rd floor prep work      Add:  $4,859.00

f.  Congdon Park ES LRFP – Landscaping
Change Order #2, Bid #1229, WS #33 – Hoffman & McNamara Company.  Change Order increase for
additional drain tile, sod and planting soil and to delete the topsoil allowance included I the base bid.     Add:  $1,600.00

4.B.2) Lincoln Park Middle  School
a.  Lincoln Park MS LRFP – Steel Erection
Change Order #13, Bid #1184, WS #7 – Northern Industrial Erectors, Inc.  Change Order increase for additional awning installation.    Add:  $9,617.00

4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-9-13-3134 - Maximum Levy Certification
Adminstration will provide additional information as it becomes available.

5.B. Resolution #B-9-13-3131 – Resolution granting a public utility easement to the City of Duluth for the water main and hydrants on the East High School property

5.C. Resolution #B-9-13-3130 - Resolution Granting a Pedestrian and Bike Trail Easement to the City of Duluth at Central High School

5.D. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of June 2013

6.B. Revenue Contracts - None

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report - None

6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.

6.G. Contracts Signed in Relation to the Long-range Facilities Plan - None

7. Future Items

7.A. FY 13 Financial Audit