August 20, 2013 at 6:30 PM - Business Committee-Regular School Board Meeting

1. Financial Report

1.A. Financial Report
June financials will be presented at a future date.

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections
WADM Projections are suspended until October.

1.G. Fund Raisers - None

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid #1230-1 – Piedmont Elementary – Basketball Court and Fencing
The total cost of the contract related to Bid #1230-1 – Piedmont Elementary – Basketball Court and
Fencing is $122,844.50, which if awarded remains within the current Piedmont LRFP budget.

2.A.2) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) Placeholder for RFP's Related to the LRFP

2.C. Quotes

2.C.1) PLACEHOLDER - for Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) K-12 Virtual Schools
Attached is a contract with K-12 Virtual Schools for online learning services for the 2013-14 school year.  The contract is for approximately $80,000.00.

4.A.2) K-12 Virtual Schools
Attached is a contract with K-12 Virtual Schools for online learning services for the homebound program for the 2013-14 school year.  The contract is for approximately $30,000.00.

4.A.3) Minnesota Alliance with Youth
Attached is a contract with Minnesota Alliance with Youth for eleven promise fellows at $6,800.00 each for a total amount of $74,800.00.

4.B. Change Orders

4.B.1) Congdon Park  Elementary School
a.  Congdon Park ES LRFP – Site Earthwork, Excavation & Utilities
Change Order #9, Bid 1222, WS #1 – Northland Constructors of Duluth, LL.   Change Order increase for additional site work related to the expanded playground.      Add:  $185,600.00

b.  Congdon Park ES LRFP – Site Concrete
Change Order #3, Bid #1222, WS #2 – Hovland, Inc.   Change Order increase to increase the thickness of the concrete sidewalks      Add:  $19,802.00

c.  Congdon Park ES LRFP – Site Concret
Change Order #4, Bid #1222, WS #2 – Hovland, Inc.   Change Order increase for site work changes  elated to removal and replacement of curbs and gutters.      Add:  $13,810.00

d.  Congdon Park ES LRFP – Drywall/Plaster & Framing
Change Order #9, Bid  #1223, WS #15 – Custom Drywall, Inc.  Change Order increase to fix shaft ways in the 1929 building and for additional framing and drywall to infill the duct and louver opening in toilet room 124A      Add:  $8,070.00

e.  Congdon Park ES LRFP – Metal Lockers
Change Order #1, Bid #1224, WS #24 – Olympus Lockers & Storage Products, Inc.   Change Order increase to provide and install additional lockers in the corridors for kindergarten room 124 due to space limitations.      Add:  $19,552.00

f.  Congdon Park ES LRFP – Landscaping
Change Order #1, Bid  #1229, WS #33 – Hoffman and McNamara Company.  Change Order increase
to add Alternate #2 - Sod at the existing sports field.   Add:  $11,990.00

g.  Congdon Park ES LRFP – Site Fencing
Change Order #1, Bid #1229, WS #34 – Century Fence Company.   Change Order increase to furnish and install 100 feet of safety fence on top of the poured wall on the south side of the school.     Add:  $10,084.00

h.  Congdon Park ES LRFP – Site Fencing
Change Order #2, Bid #1229, WS #34 – Century Fence Company.   Change Order increase for additional fencing at the expanded playground.   Add:  $15,160.00

4.B.2) Myers-Wilkins Elementary School
a.  Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving
Change Order #8, Bid #1215, Contract #3100/3210 – Veit and Company, Inc.  Change Order increase to provide depressed curb at the alley entrance.     Add:  $443.00

b.  Myers-Wilkins ES LRFP – Earthwork/Asphalt Paving
Change Order #9, Bid #1215, Contract #3100/3210 – Veit and Company, Inc.  Change Order increase to provide a retaining wall at the building corner and basketball court due to a large elevation change.     Add:  $2,533.00 

c.  Myers-Wilkins ES LRFP – Fences and Gates
Change Order #1, Bid #1215, Contract #3231 – Keller Fence Company North, Inc.  Change Order increase to provide a revised chiller enclosure.     Add:  $53,042.00

4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. PLACEHOLDER - Resolution B-8-13-3122 - Resolution Authorizing A New Board Approved Referendum Authority

5.B. PLACEHOLDER - Resolution B-8-13-3123 - Resolution Electing Not To Participate In The Location Equity Index Program For Fiscal Year 2015

5.C. Resolution B-8-13-3124 - Resolution Relating to Renewing and Increasing the General Education Revenue of the School District and Calling an Election Thereon

5.D. Resolution B-8-13-3125 - Resolution Relating To General Obligation Aid Anticipation Certificates Of Indebtedness, Series 2013A, In An Amount Not To Exceed $23,000,000; Authorizing The Issuance And Establishing The Terms Thereof; And Authorizing Certain Officers Of The District To Award The Sale Thereof And To Take Such Action And Execute All Documents Necessary To Accomplish The Award And Sale

5.E. Resolution B-8-13-3126 - Authorized Student Account Signer

5.F. B-8-13-3127 - Approval of Election Judges and Polling Sites

5.G. Resolution B-8-13-3128 - Relating to the Election of School Board Members and Calling a Primary Election Thereon

5.H. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of July 2013

6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of July 2013

6.C. Other Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of July 2013, at no cost to the District.

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.

6.G. Contracts Signed in Relation to the Long-range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.

7. Future Items

7.A. FY 13 Financial Audit