April 23, 2013 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid #1229, BP#5  – Congdon Park Elementary School – Landscaping and Fence
WS #33 - Landscaping – Hoffman & McNamara - $61,990.00
WS #34 – Fencing – Century Fence Company – $51,398.00

2.A.2) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) RFP #270 – Insurance Brokerage and Risk Management Services for Duluth Public Schools Renewal – RJF Agencies, Inc.
RJF Agencies, Inc. has provided insurance brokerage and risk management services for property, liability, auto, and workers’ compensation for Duluth Public Schools since 2009.

2.C. Quotes

2.C.1) Quote #4141 – Annual Fire Extinguisher Service 
Annual Fire Extinguisher Service – Northland Fire and Safety, Inc. - $716.40

2.C.2) Quote #4142 – Annual Refrigeration Repair Service 
Annual Refrigeration Repair Service – Carlson Refrigeration - $14,550.00

2.C.3) PLACEHOLDER - for Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) YMCA - K.E.Y. Zone - Regular School Year
Attached is a contract with the YMCA to support K.E.Y. Zone after school programming for the 2013-2014 school year.  The amount of the contract is approximately $512,673.00 and the funding for the program will come from money collected from participants.

4.A.2) YMCA - K.E.Y. Zone - Summer School
Attached is a contract with the YMCA to support K.E.Y. Zone after school programming for the summer program in 2014. The amount of the contract is approximately $87,327.00 and the funding for the program will come from money collected from participants.

4.A.3) YMCA - 21st Century Community Learning Center Programs
Attached is a revenue contract witht the YMCA to support the 21st Century Community Learning Center /K.E.Y. Zone programs in the amount of $116,436.00.

4.B. Change Orders

4.B.1) Congdon Park  Elementary School
a.  Congdon Park ES LRFP – Concrete
 Change Order #5, Bid #1222, WS #3 – Kelleher Construction, Inc.
 Change Order increase to provide new kitchen precast topping aligning with the existing floor elevations to pitch to the new floor drains      Add:  $4,000.00
 
b.  Congdon Park ES LRFP – Aluminum Windows, Doors and Glazing
Change Order #3, Bid #1223, WS #14 – St. Germain’s Glass, Inc.
Change Order increase to add metal at the exterior of the W4 window head to cover the wood blocking at the main entrance canopies and a credit to delete doors 108E and 112B      Add:  $69.00
 
c.  Congdon Park ES LRFP – Drywall, Plaster, and Framing
Change Order #6, Bid #1223, WS #15 – Custom Drywall, Inc.
Change Order increase for bathroom sound insulation drywall changes, additional drywall work for staff and toilet room revisions, drywall changes to add a chase, add a wall, sheetrock the enclosure around ductwork, extend walls above corridor to underside of deck at four locations, infill between tile and deck, laminate rock and credit for framing, rocking and taping soffits      Add:  $29,086.00
 
d.  Congdon Park ES LRFP – Drywall, Plaster, and Framing
Change Order #7, Bid #1223, WS #15 – Custom Drywall, Inc.
Change Order decrease for revised plaster control joint locations and a credit to delete the two-hour metal stud framed gypsum board ceiling system from corridor 108A and 108B      Deduct:  $5,075.00

4.B.2) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. B-4-13-3088 – Resolution - Approval of the Master Plan for Duluth’s Memorial Park near Laura MacArthur School

5.B. PLACEHOLDER – Resolution authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.C. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.D. PLACEHOLDER – Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of March 2013

6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of March 2013

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be present to answer questions regarding the attached report.

6.G. Contracts Pertaining to the Long-range Facilities Plan - None

6.H. Quarterly Grants/Donations

6.I. Vending Issues
Vending issues were discussed at the committee meeting as a followup to questions from Student Representative Thibault at the March 19th board meeting.  Adminstration will review the status at each building and come back with a recommendation.

6.J. Retirement Benefit Discussion
Administration  presented information relative to employee retirement benefits.

7. Future Items

7.A. Workers’ Compensation and Property Liability Insurance Policies and Premium Designation