March 19, 2013 at 6:30 PM - Business Committee Regular School Board Meeting

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.C. Quotes

2.C.1) Quote #4140 – 2013 Lawn Care Services
Quotes were solicited from six contractors for the annual 2013 District-wide Lawn Care Services.  Three quotes were received in response to this request covering the period from April 28, 2013 through September 21, 2013 (21 weeks).  The low quotes are based on site-specific quotes as follows:  General Cleaning $13,629.00, Nick Stokes $8,965.95, Quality Lawn Care $42,567.00.

2.C.2) PLACEHOLDER - for Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.A.1) Bylaw 9095 - Order of Business for Regular Meetings
Attached is Bylaw 9095 - Order of Business for Regular Meetings with a proposed addition for monthly Recognition of students and staff.

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.B. Change Orders

4.B.1) Congdon Park  Elementary School 
Congdon Park ES LRFP – Structural Steel – Supply
Change Order #4, Bid #1222, WS #4 – Ben’s Structural Fabrication, Inc.
Change Order decrease to credit a missing J7 joist for the roof construction      Deduct:  $150.00

b.  Congdon Park ES LRFP – Concrete
     Change Order #4, Bid #1222, WS #3 – Kelleher Construction, Inc.
 Change Order increase for concrete topping and vapor barrier at room #124 and concrete slab recess for the floor mat near door #132A     Add:  $3,468.00

4.B.2) Lincoln Park Middle  School
a.  Lincoln Park MS LRFP – Electrical, Communications and Security
Change Order #15, Bid #1184, WS #37 – APi Electric Company
Change Order increase to upgrade a cable for the paging system, modify the science classroom rough-ins, add floor box connections to the auditorium, and add shunt trip connections for the kitchen     Add:  $10,042.00
 
b.  Lincoln Park MS LRFP – Electrical, Communications and Security
Change Order #16, Bid #1184, WS #37 – APi Electric Company
Change Order decrease to backcharge replacement parts for flush valves and faucets due to incorrect wiring
  Deduct:  $2,581.00

c.  Lincoln Park MS LRFP – Steel Erection
Change Order #12, Bid #1184, WS #7 – Northern Industrial Erectors, Inc.
Change Order increase to install seven type A railings at the auditorium handicap seating areas, deduct the stair G center railing,  provide expansion anchors rather than the concrete slab to support the angle at stair A, and add a continuous 10” plate to stair F      Add:  $3,712.00
 
d.  Lincoln Park MS LRFP – Tile Work
Change Order #5, Bid #1184, WS #18 – Grazzini Brothers & Company
Change Order increase to add CT-4 to full height at wash sinks outside 10 rooms     Add:  $7,433.00

4.B.3) Ordean East Middle  School
a.  Ordean East MS LRFP – Finish Hardware, HM Frames, Wood Doors - Supply
Change Order #15, Bid #1165, WS #13 – Northern Door & Hardware, Inc.
Change Order increase to provide wall magnets due to door hold open modifications and provide double pole/double throw door position switches due to door security system revisions     Add:  $2,567.00
 
b.  Ordean East MS LRFP – Acoustical Ceilings
Change Order #21, Bid #1165, WS #18 – W.A. Schaefer & Son Contracting, Inc.
Change Order increase to install break metal so the smart board projector can be raised higher into the ceiling        Add $ 224.00
 
c.  Ordean East MS LRFP – Excavation/Site Earthwork
Change Order #15, Bid #1165, WS #31 – Arnt Construction Company, Inc.
Change Order decrease to credit for soil corrections at the chiller     Deduct:  $11,622.00

4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. PLACEHOLDER – Resolution of Support for the Mini-master Plan for Duluth’s Memorial Park near Laura MacArthur School

5.B. Resolution B-3-13-3079- Designation of Depository and Acceptance of Collateral

5.C. PLACEHOLDER – Resolution authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.D. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.E. PLACEHOLDER – Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational - These items are provided for informational purposes only an no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of February 2013

6.B. Revenue Contracts - None

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be present to answer questions regarding the attached report.

6.G. Contracts Pertaining to the Long-range Facilities Plan - None

6.H. Actuarial Presentation
A representative from Van Iwaarden was present to review the Actuarial Valuation of OPEB included with the report. 

6.I. Congdon Park Elementary School Retaining Wall
Adminstration presented information regarding the bids received to construct a retaining wall at Congdon Park Elementary School

7. Future Items

7.A. Resolution of Support for the Mini-master Plan for Gary New Duluth Park near Stowe School

7.B. Workers’ Compensation and Property Liability Insurance Policies and Premium Designation