February 26, 2013 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) RFP 296 - Professional Auditing Services
Request for Professional Auditing Services were advertised in the Duluth News Tribune and sent to sic know n qualified auditing organizations.  Three responses were received.   The complete 5 year proposal submitted by Wipfli, LLP in the annual amount of $39,500.00 is being recommended for acceptance.

2.C. Quotes

2.C.1) PLACEHOLDER - for Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.A.1) Bylaw 9095 - Order of Business for Regular Meetings
Attached is Bylaw 9095 - Order of Business for Regular Meetings with a proposed addition for monthly Recognition of students and staff.

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.B. Change Orders

4.B.1) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Concrete
Change Order #25, Bid #1165, WS #2 – Northland Concrete & Masonry, LLC
Change Order increase to saw and chip tile floor patches in the electrical room, infill interior floor slab and pour one exterior AC pad, and for extra mobilization to pour a slab on the roof deck     Add:  $2,374.00
 
b.  Eastern MS LRFP – Carpentry Materials and Installation
Change Order #28, Bid #1165, WS #7 – Lipe Brothers Construction, Inc
Change Order increase for corridor door and hardware installation at the 4-hour walls and miscellaneous carpentry and demo work     Add:  $14,196.00
 
c.  Eastern MS LRFP – Carpentry Materials and Installation
Change Order #29, Bid #1165, WS #7 – Lipe Brothers Construction, Inc
Change Order increase for additional backing at the locker bays, installation of locker room benches, furring in the practice room, kitchen demo, ceiling and door repairs and miscellaneous carpentry and demo     Add:  $6,392.00
 
d.  Eastern MS LRFP – Drywall and Plaster
Change Order #23, Bid #1165, WS #16 – RTL Construction, Inc
Change Order increase for an additional furring wall at room 3410, additional soffit in room 4440, and for additional drywall at various locations     Add:  $8,083.00
 
e.  Eastern MS LRFP – Acoustical Ceilings
Change Order #20, Bid #1165, WS #18 – W.A. Schaefer & Son Contracting, Inc
Change Order increase for additional acoustical due to ductwork revisions, to run wall angle up the break metal, and a credit for Trim Tex on the tectum clouds in the pool area     Add:  $12,884.00

4.B.2) Myers-Wilkins Elementary School 
a.  Myers-Wilkins ES LRFP – Steel Supply
Change Order #3, Bid #1215, BP #1 (Contract #0512) – D&M Iron Works, Inc
Change Order increase to supply steel channel and angle for the new duct opening     Add:  $489.00
 
b.  Myers-Wilkins ES LRFP – Food Service Equipment
Change Order #1, Bid #1228 (Contract #1141) – Hockenberg’s Service Equipment & Supply
Change Order increase to provide the Combi-Ovens add alternate      Add:  $71,136.00

4.B.3) Congdon Park  Elementary School
a.  Congdon Park ES LRFP – Food Service Equipment
Change Order #1, Bid #1228, WS #27 – Hockenberg’s Service Equipment & Supply
Change Order increase to provide the Combi-Ovens add alternate     Add:  $71,136.00

4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. PLACEHOLDER – Resolution authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.B. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.C. PLACEHOLDER – Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational - These items are provided for informational purposes only an no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of January 2013

6.B. Revenue Contracts - None

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be present to answer questions regarding the attached report.

6.G. Contracts Pertaining to the Long-range Facilities Plan
Kerry Leider will be present to answer questions regarding the attached report.

6.H. Easement Agreement with City of Duluth for Pedestrian and Utility Purposes at MWES

7. Future Items

7.A. Review of Memorial Parks Master Plan

7.B. Actuarial Review Presentation (March)