September 18, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report     

1.A. Financial Report
July reports are attached.  June results will be presented with the audit report.

1.B. Approval of Payment of Claims (Attached separately as Extra)

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections
WADM Projections are suspended until October.

1.G. Fund Raisers

1.H. Investments in School Children - None

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid #1224 - Congdon Park Elementary School Bid Package #3
WS #10 – Carpentry – Lipe Brothers Construction, Inc - $413,000.00
WS #11 – Caulking & Sealants – Carciofini Company - $62,350.00
WS #17 – Acoustical Ceilings/Treatments – Twin City Acoustics, Inc - $90,327.00
WS #18 – Wood Athletic Flooring – Haldeman-Homme, Inc. dba Anderson-Ladd - $57,824.00
WS #19 – Carpet/Resilient Flooring – Northland Flooring & Design, LLC - $165,200.00
WS #20 – Painting – Prindle Painting, Inc. - $155,730.00
WS #21 – Visual Display Boards – Supply – W.E. Neal Slate Company - $42,500.00
WS #23 – Misc. Specialties – Supply – Bartley Sales Company, Inc. - $25,378.00
WS #24 – Metal Lockers – Olympus Lockers & Storage Products, Inc - $50,350.00
WS #25 – Athletic Equipment – H&B Specialized Products, Inc - $26,500.00

2.A.2) PLACEHOLDER - Bid 1226 - Snow Plowing Services
Bid opening September 13, 2012 - 2:00 PM - This information will be provided prior to the Board meeting.

2.A.3) Bid 1225 - Data Center Co-Location Services
A request for bids for data center co-locations services was advertised and sent to six vendors.  One bid was received from Involta for a five year contract, in the amount of $294,044.00.

2.A.4) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) RFP 293 - Group Fully Insured Life Insurance
Adminstration will provide information related to the RFP prior to the board meeting.

2.B.2) RFP 294 - Group Fully Insured Long-Term Disability Insurance
Adminstration will provide information related to the RFP prior to the board meeting.

2.B.3) PLACEHOLDER – For RFPs Related to the LRFP

2.C. Quotes

2.C.1) PLACEHOLDER – For Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) PLACEHOLDER - Lake Superior Swim Club Contract
Administration continues to work toward bringing a final contract to the board.

4.B. Change Orders

4.B.1) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Concrete
Change Order #24, Bid #1165, WS #2 – Northland Concrete & Masonry, LLC
Change Order increase to remove and replace the front entry sidewalk     Add:  $14,386.00

b.  Eastern MS LRFP – Structural Steel/Metal Fabrication - Supply
Change Order #15, Bid #1165, WS #5 – Duluth Steel Fabricators, Inc
Change Order decrease for a back charge to slot holes in the vent chamber beams and modify the gusset     
Deduct:  $1,373.00
 
c.  Eastern MS LRFP – Structural Steel/Metal Fabrication - Supply
Change Order #16, Bid #1165, WS #5 – Duluth Steel Fabricators, Inc
Change Order increase for additional lintels     Add:  $542.00 

d.  Eastern MS LRFP – Drywall and Plaster
Change Order #16, Bid #1165, WS #16 – RTL Construction, Inc.
Change Order increase for additional drywall, to fur out the wall in the pool corridor, install lathe to close off walls for smoke rating and reattach furring at the practice rooms     Add:  $9,515.00 

e.  Eastern MS LRFP – Drywall and Plaster
Change Order #17, Bid #1165, WS #16 – RTL Construction, Inc.
Change Order increase to demo a soffit and frame, rock and tape the north wall in room 2136     Add:  $7,480.00
 
f.  Eastern MS LRFP – Carpet/Resilient Flooring
Change Order #8, Bid #1165, WS #19 – MCI, Inc dba Multiple Concepts Interiors
Change Order increase to add underlayment and VCT in additional rooms not called out for underlayment 
  Add:  $20,901.00

4.B.2) Eastern High School (East High School)
a.  East HS LRFP – Athletic Field Equipment/Site Furnishings
Change Order #4, Bid #1175, BP #4 (Contract #1168) – Upper Midwest Athletic Construction Division of Blacktop Repair Services, Inc
Change Order increase to furnish and install the shot put landing zone     Add:  $14,000.00

b.  East HS LRFP – Fences and Gates
Change Order #3, Bid #1175, BP #4 (Contract #3231) – Century Fence Company
Change Order increase to provide privacy slats at the storage area fence below the grandstand bleachers     Add:  $10,975.00

4.B.3) West (Lincoln Park) Middle School
a.  West Middle School LRFP – Steel Erection
Change Order #10, Bid #1184. WS #7 – Northern Industrial Erectors, Inc
Change Order increase to plug weld holes in joists     Add:  17,542.00
 
b.  West Middle School LRFP – Electrical, Communications and Security
Change Order #11, Bid #1184, WS #37 – APi Electric
Change Order increase for electrical changes due to the dust control panel relocation, low voltage pool controls, for PLTW lab power modifications and to add three rescue room lights      
Add:  $11,228.00

4.B.4) Bid #1222, BP #1 – Congdon Park Elementary School – Add Alternates:
WS #1 – Site Earthwork/Excavation & Utilities - Alternate #1 – Northland Constructors of Duluth, LLC - $26,100.00
WS #3 – Concrete - Alternate #1 – Kelleher Construction, Inc. - $46,000.00
WS #4 – Structural Steel – Supply – Alternate #1 – Ben’s Structural Fabrication, Inc. - $16,550.00

4.B.5) Bid #1223, BP #2 – Congdon Park Elementary School – Add Alternates:
WS #5 – Masonry - Alternate #1 – Harbor City Masonry, Inc - $40,390.00
WS #8 – Steel Erection - Alternate #1 and #3 – Red Cedar Steel Erectors, Inc – $8,600.00
WS #9 – Selective Building Demolition – Alternate #3 – Lipe Brothers Construction, Inc - $12,200.00
WS #14 – Aluminum Windows, Doors, and Glazing – Alternate #1 and #3 – St. Germain’s Glass, Inc - $38,928.00
WS #15 – Drywall, Plaster, & Framing – Alternate #3 – Custom Drywall, Inc - $17,800.00
WS #28 – Fire Protection – Alternate #1 and #3 – A.G. O’Brien Plumbing & Heating Company - $2,550.00
WS #29 – Mechanical – Alternate #1 and #5 – Bob Hecimovich Mechanical Contracting, Inc - $146,924.00
WS #30 – Electrical/Technology/Security – Alternate ##1, 3and #5 – Belknap Electric, Inc - $38,763.00

4.B.6) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

4.C.1) RICOH USA, Inc.
Adminstration is recommending that we accept the proposal from RICOH USA, Inc. for four black and white copiers (48 months), two scanners (48 months) and one color copier (60 months) at an approximate annual cost (including equipment and maintenance) of $116,296.  Pricing is based on the US Communities Joint Powers Purchasing Alliance Contract.  Please note that this represents an annual saving of approximately $16,000 from current pricing.

5. Resolutions

5.A. Resolution B-9-12-3051 - Maximum Levy Certification

5.B. B-9-12-3052 - Release and Pledge of Collateral

5.C. B-9-12-3054 - Authorizing the Sale of Real Property Located at 5231 Glenwood Street

5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.E. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.F. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational

6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of August 2012

6.B. Revenue Contracts - None

6.C. Other Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of August 2012

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan -  None

7. Future Items

7.A. FY 12 Financial Audit

7.B. Review and Approval of the Parks Master Plan for Laura MacArthur and Stowe schools