August 21, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report     

1.A. Financial Report
June results will be presented at a later date.

1.B. Approval of Payment of Claims (Attached separately as Extra)

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections
WADM Projections are suspended until October.

1.G. Fund Raisers - None

1.H. Investments in School Children  

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid #1215 – Myers-Wilkins Elementary School Bid Package #1 – Additional Bids
Contract #0920 – Drywall Rebid – RTL Construction, Inc. - $595,690.00

2.A.2) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) PLACEHOLDER – For RFPs Related to the LRFP

2.C. Quotes

2.C.1) PLACEHOLDER – For Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) PLACEHOLDER - Lake Superior Swim Club Contract
Administration continues to work toward bringing a final contract to the board.

4.A.2) Duluth Heritage Sports Center Addendum
Attached is a one-year addendum relating to the District's agreement wit the Duluth Heritage Sports Center.  The addendum provides game and practice times not previously available to our hockey programs, and allows independent rate and hour adjustments between the district and DAHA.

4.B. Change Orders

4.B.1) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Carpentry Materials and installation
Change Order #23, Bid #1165, WS #7 – Lipe Brothers Construction, Inc.
Change Order increase to demo the door from the masonry wall, remove the existing door frame, install window trim, remove existing hallway lockers and install header framing     Add:  $12,467.00

4.B.2) Eastern High School (East High School)
a.  East HS LRFP – Earthwork and Site Demolition
Change Order #15, Bid #1163, BP #2 (Contract #3100) – Veit and Company, Inc
Change Order increase to provide grading south of the baseball field 3rd base line     Add:  $1,586.00
 
b.  East HS LRFP – Athletic Field Equipment/Site Furnishings
Change Order #3, Bid #1175, BP #4 (Contract #1168) – Upper Midwest Athletic Construction Division of Blacktop Repair Services, Inc
Change Order increase to provide one W-beam guardrail behind the grandstand to protect an electrical box     Add:  $1,500.00

4.B.3) Piedmont Elementary School
a.  Piedmont ES LRFP – Demolition, Earthwork and Site Utilities
Change Order #14, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC
Change Order increase to provide backfill materials for the electrical trench     Add:  $18,028.00

4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-8-12-3047 - Authorized Student Activity Bank Account Signer

5.B. Resolution B-8-12-3048 - Resolution Relating To General Obligation Aid Anticipation Certificates Of Indebtedness, Series 2012c, In An Amount Not To Exceed $23,000,000; Authorizing The Issuance And Establishing The Terms Thereof; And Authorizing Certain Officers Of The District To Award The Sale Thereof And To Take Such Action And Execute All Documents Necessary To Accomplish The Award And Sale

5.C. Resolution B-8-12-3049 - Release and Pledge of Collateral

5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.E. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.F. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational

6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of July 2012

6.B. Revenue Contracts - None

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan

6.H. Operating Referendum
Superintendent Bill Gronseth provided an update.

7. Future Items

7.A. FY 12 Financial Audit

7.B. Review and Approval of the Parks Master Plan for Laura MacArthur and Stowe schools