July 17, 2012 at 6:30 PM - Business Committee Regular School Board Meeting

1. Financial Report     

1.A. Financial Report

1.B. Approval of Payment of Claims (Attached separately as Extra)

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections
WADM Projections are suspended until October.

1.G. Fund Raisers

1.H. Investments in School Children  

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER – Bid #1215 – Myers-Wilkins Elementary School Bid Package #1 – Additional Bids

2.A.2) PLACEHOLDER – Bid #1222 – Congdon Park Elementary – Bid Package #1 – Additional Bids

2.A.3) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) PLACEHOLDER – For RFPs Related to the LRFP

2.C. Quotes

2.C.1)  Quote #4121 – Asbestos/Lead Abatement at Congdon Park School (Quote opening July 2, 2012 at 2 PM)
Quote #4121 – Asbestos/Lead Abatement at Congdon Park School 
Asbestos/Lead Abatement – Grivette Environmental Management - $27,585.00

2.C.2) PLACEHOLDER – For Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) Workers’ Compensation and Property/Liability Insurance Policies and Premium Designation
Attached is the information for the insurance premiums for property, inland marine, liability, automobile, crime, umbrella and worker's compensation insurance as presented by  RJF Agencies, Inc. for the policy year from August 1, 2012 to August 1, 2013.

4.B. Change Orders

4.B.1) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Structural and Miscellaneous Metals
Change Order #10, Bid #1165, WS #6 – Northern Industrial Erectors, Inc.
Change Order decrease for a back charge for Gladstone to clean up after iron workers near the attic     Deduct:  $242.00
 
b.  Eastern MS LRFP – Carpentry Materials and installation
Change Order #22, Bid #1165, WS #7 – Lipe Brothers Construction, Inc.
Change Order increase to demo 70 lf of soffit in corridor 2101     Add:  $544.00
 
c.  Eastern MS LRFP – Drywall and Plaster
Change Order #14, Bid #1165, WS #16 – RTL Construction, Inc
Change Order increase to infill above windows in lieu of CMU     Add:  $1,221.00
 
d.  Eastern MS LRFP – Drywall and Plaster
Change Order #15, Bid #1165, WS #16 – RTL Construction, Inc
Change Order decrease for a credit to use existing soffit in the entrance corridor     Deduct:  $1,750.00

4.B.2) Eastern High School (East High School)
a.   East HS LRFP – Steel Erection
Change Order #15, Bid #1175,BP #4 (Contract #0510) – Northern Industrial Erectors, Inc.
Change Order decrease to credit for installation of aluminum arches at the auditorium     Deduct:  $2,030.00

b.   East HS LRFP – Landscaping
Change Order #3, Bid #1175, BP #4 (Contract #3291) – Urban Companies, LLC
Change Order increase to provide sod at the baseball field and retaining wall #2     Add:  $5,172.00

4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-7-12-3042 - Authorized Student Activity Bank Account Signer

5.B. Resolution B-7-12-3043 - 2012-13 Membership in the Minnesota State High School League

5.C. B-7-12-3044 - Resolution Adopting the District’s Health, Safety and Environmental Management Program, for 2012-2013

5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.E. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.F. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational

6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of June 2012

6.B. Revenue Contracts
The Superintendent or the Director of Business Services has signed the following revenue contracts during the month of June 2012

6.C. Other Contracts
The Superintendent or the Director of Business Services has signed the following no cost contracts during the month of June 2012

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan - None

6.H. Quarterly Grants and Donations
Attached is a summary of the Grants and Donations for the period of April-June 2012

7. Future Items

7.A. FY 12 Financial Audit