February 28, 2012 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
Description:
Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
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1.A. Financial Report
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1.B. Approval of Payment of Claims (Attached separately as Extra)
Description:
This item is attached as an "extra" on BoardBook.
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. WADM Projections
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1.G. Fund Raisers
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1.H. Investments in School Children
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid 1217-1 - Laura MacArthur School Demolition
Old Laura MacArthur School Demolition – Hibbing Excavating, Inc. - $638,400.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1217-1 – Laura MacArthur School Demolition Rebid.
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2.A.2) Bid #1219 – Western Middle School Bid Package #2
WS #38 - Site Fencing – Keller Fence Company - $150,000.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1219 – Lincoln Park Middle School, Bid Package #2 – Site Fencing.
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2.A.3) PLACEHOLDER - for Bids Related to the LRFP
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2.B. R.F.P.s
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2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
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2.C. Quotes
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2.C.1) PLACEHOLDER – For Quotes Related to the LRFP
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3. Policies and Regulations
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3.A. Policies
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3.A.1) Policy 8095 - Procedures During Meetings - Second Reading
Attached are proposed revisions to Policy 8095 - Procedure During Meetings for a second reading.
Description:
Recommendation: It is recommended that the Duluth School Board approve the revisions to Policy 8095 for the second reading.
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3.B. Regulations
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4. Contracts, Change Orders, and Leases
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4.A. Contracts - None
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4.B. Change Orders
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4.B.1) Denfeld High School
a. Denfeld HS LRFP – Resilient Flooring/Carpet Change Order #5, Bid #1193, (Contract #0965) – MCI, Inc. dba Multiple Concepts Interiors Change Order increase to add underlayment at rooms 3044, 3045 and 3046 and credit unused floor prep allowance Add: $10,163.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above at Denfeld High School reflecting a total increase of $10,163.00
Attachments:
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4.B.2) Eastern HighSchool (East High School)
a. Eastern HS LRFP – Landscaping Change Order #2, Bid #1175 (Contract #3291) – Urban Companies, LLC Change Order increase to provide topsoil and landscaping at the grandstand and provide sod and 6” of topsoil in lieu of shrubs and mulch Add: $12,100.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above at Eastern High School (East High School) reflecting a total increase of $12,100.00
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4.B.3) Eastern Middle School (Ordean East Middle School)
a. Eastern MS LRFP – Asbestos Abatement Change Order #6, Bid #1203) – Mavo Systems, Inc Change Order increase for additional asbestos abatement around the lockers Add: $13,470.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above at Eastern Middle School (Ordean East Middle School) reflecting a total increase of $13,470.00.
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4.B.4) Grant Elementary School (Myers-Wilkins)
a. Grant School LRFP – Utility Grading Change Order #1, Quote #4087 – Veit & Company, Inc. Change Order increase for contaminated soil disposal, additional site demolition and to adjust the manhole to meet grade height Add: $30,010.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above at Grant School reflecting a total increase of $30,010.00.
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4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP
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4.C. Leases
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5. Resolutions
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5.A. PLACEHOLDER - Resolution B-2-12-2979 to Approve the Working Drawings Related to New Construction at Congdon Park School
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-2-12-2979 - Resolution to Approve the Working Drawings related to New Construction at Congdon Park School.
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5.B. Resolution #B-2-12-2975 – Resolution Granting an Easement to the City of Duluth Across Property at East High School
Description:
Recommendation: It is recommended the Duluth School Board approve Resolution #B-2-12-2975 - Resolution Granting an Easement to the City of Duluth Across Property at East High School
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5.C. PLACEHOLDER - Resolution #B-2-12-2977 – Resolution to Approve the Updated 10-year Capital Facilities Plan
Description:
Recommendation: It is recommended the Duluth School Board approve Resolution #B-2-12-2977 - Resolution to Approve the Updated 10-year Capital Facilities Plan |
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5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
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5.E. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
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5.F. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
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6. Informational
Description:
The items listed below are informational only and do not require board action.
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6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of January 2012
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6.B. Revenue Contracts-None
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6.C. Other Contracts
The Superintendent or the Director of Business Services has signed the following other contracts, at no cost to the district, during the month of January 2012
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6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:
Kerry Leider will be present to answer questions regarding the attached report.
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6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.G. Contracts Signed in Relation to the Long Range Facilities Plan - None
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6.H. Lockers at Ordean East Middle School and Asbestos Abatement related to the Laura MacArthur School Demolition updated bid
(Kerry Leider provided a letter regarding these items) |
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6.I. Discussion regarding Review and Comment documents to be submitted to the Minnesota Department of Education
Description:
Kerry Leider went over the review and comment documents.
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7. Future Items
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7.A. Development of FY13 Budget
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