November 15, 2011 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report     

1.A. Financial Report

1.B. Approval of Payment of Claims

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children 

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - for Bids related to the LRFP

2.B. R.F.P.s

2.B.1) PLACEHOLDER - for RFP's related to the LRFP

2.C. Quotes

2.C.1) Quote #4100 – Acoustical Ceiling for the Band Room at Eastern Middle School
     Twin City Acoustics, Inc.                   $28,950.00

2.C.2) PLACEHOLDER – For Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.A.1) Policy 9000 - Annual Meeting
Attached are recommended changes to Policy 9000 - Annual Meeting to bring the policy into alignment with MN Statute 123B.13 Sub.1.

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) University of Minnesota Duluth (UMD) - College in the Schools
Attached is an agreement with UMD to provide College in the Schools programming for the 2011-2012 school year in the amount of $57,500.00.

4.A.2) YMCA - Americorp Program
Attached is an agreement with the YMCA for Americorp staff to be provided at Lowell and Lester Park Elementary Schools for the 2011-12 school year in the amount of $36,475.00.   

4.A.3) MN Alliance With Youth/St. Paul Schools
Attached is an agreement with St. Paul Schools for the Americorps Program through Minnesota Alliance with Youth in the amount of $84,500.00.  There is no cost to the District for this contract, it serves to name us as the fiscal agent.

4.B. Change Orders

4.B.1) Denfeld High School
a.  Denfeld HS LRFP – Drywall/Plaster
Change Order #22, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc.  Change Order increase to provide gyp wall revisions and FRP paneling, back charge for planing the edge of the door where the frame was set too narrow and a back charge for handrail reinstallation at the stairs in Area 6.     Add:  $2,325.00




 
b.  Denfeld HS LRFP – Casework - Supply
Change Order #8, Bid #1176, (Contract #1230) – Haldeman-Homme, Inc.  Change Order increase for casework revisions and to supply revised casework.     Add:  $665.00

c.  Denfeld HS LRFP – Drywall/Plaster
Change Order #23, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc. Change Order increase for plaster patching at the stairwell and to infill an opening at the bottom of the stairs.     Add:  $751.00

4.B.2) East High School
a.  East HS LRFP – Earthwork and Site Demolition
Change Order #13, Bid #1163 (Contract #3100) – Veit and Company, Inc.  Change Order increase to adjust the grades along the north and west exterior walls to cover added asphalt waterproofing.     Add:  $2,603.00

b.  East HS LRFP – Athletic Field Equipment/Sit Furnishings
Change Order #2, Bid #1175 (Contract #1168) – Upper Midwest Athletic Construction.  Change Order increase to provide an additional long/triple jump sand pit and a new pole vault box at the new field area.     Add:  $32,173.00  

4.B.3) Laura MacArthur School
a.  MacArthur ES LRFP – Asphalt Paving/Curbs/Walks
Change Order #5, Bid #1162-1 (Contract #3210) – Ulland Brothers, Inc.  Change Order increase to provide traffic signage, remove concrete and blacktop, for bituminous removal and grading at 54th and 4th Street, and a credit for the unused asphalt patching allowance.     Add:  $6,832.00
 
b.  MacArthur ES LRFP – Metal Doors/Frames/Wood Doors/Hardware - Supply
Change Order #6, Bid #1178 (Contract #0810) – Northern Door and Hardware, Inc.  Change Order increase for door hardware revisions.     Add:  $155.00

4.B.4) Homecroft School
a.  Homecroft ES LRFP – Building Improvements
Change Order #15, Bid #1128 (WS #6) – RJS Construction Group, LLC.  Change Order decrease to back charge for painting four mechanical louvers above the roof leading into the gym mechanical rooms and replacement of scrap metal washers for basketball frames, trimming of long bolts, caulking around washers and painting.     Deduct:  $400.00
 
b.  Homecroft ES LRFP – Building Improvements
Change Order #16, Bid #1128 (WS #6) – RJS Construction Group, LLC.  Change Order increase for extra casework, flooring and tile, floor grinding, tile work and additional T & M work.     Add:  $11,163.00

4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-11-11-2945 - Resolution Relating to General Obligation Aid Anticipation Certificates of Indebtedness of 2011 in an Amount Not to Exceed $22,700,000; Authorizing the Issuance and Establishing the Terms Thereof; and Authorizing the Chair and Clerk to Award the Sale Thereof and to Take Such Action and Execute all Documents Necessary to Accomplish the Award and Sale

5.B. Resolution for the Establishment of a Dental Internal Service Fund

5.C. Resolution B-11-11-2943 – Resolution authorizing the sale of the Kenwood School property located at 1750 Kenwood Avenue

5.D. Resolution B-11-11-2944 – Resolution authorizing the purchase of real property from Christ Lutheran Church

5.E. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.F. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.G. PLACEHOLDER - Resolutions for Schematic Designs and working drawings related to the LRFP

6. Informational

6.A. Expenditure Contracts

6.B. Revenue Contracts - NONE

6.C. Other Contracts - NONE

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan

7. Future Items

7.A. FY 11 Financial Audit