December 21, 2010 at 6:30 PM - Business Committee - Regular School Board Meeting

1. Financial Report     

1.A. Financial Report
The draft of the financial report for the fiscal year ended June 2010  was presented at the December 13, 2010 Business Committee meeting.  A representative from Eikill and Schilling was at the Business Committee meeting to present their findings.  The final report will be available for the December 21, 2010 board meeting.

1.A.1) Preliminary income statements (unaudited) for the month ended October 2010 are attached.

1.B. Approval of Payment of Claims

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers - None

1.H. Investments in School Children  

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) RFP - Superintendent's Search - PLACEHOLDER
Adminstration expects to forward information for a recommendation prior to the board meeting.

2.C. Quotes

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) Club Z - In Home Tutoring
Attached is a contract with Club Z - In Home Tutoring to provide tutoring services to District students as part of the No Child Left Behind program.  The contract is for approximately $60,000.00 for the 2010-11 school year.

4.A.2) Tutorial Services
Attached is a contract with Tutorial Services to provide tutoring services to District students as part of the No Child Left Behind program.  The contract is for approximately $50,000.00 for the 2010-11 school year.

4.A.3) Tutorco LLC
Attached is a contract with Tutorco LLC to provide tutoring services to District students as part of the No Child Left Behind program.  The contract is for approximately $30,000.00 for the 2010-11 school year.

4.A.4) Sylvan Learning - Northern Minnesota
Attached is a contract with Sylvan Learning Northern Minnesota to provide supplemental educational services to District students as part of the No Child Left Behind program.  The contract is for approximately $60,000.00 for the 2010-11 school year.

4.A.5) ATS Project Success
Attached is a contract with ATS Project Success to provide supplemental learning services to District students as part of the No Child Left Behind program.  The contract is for approximately $220,000.00 for the 2010-11 school year.

4.B. Change Orders

4.B.1) Denfeld High School
a.  Denfeld High School LRFP – CIP Concrete/Foundations/Walks
Change Order #10, Bid #1155, Contract #0331 – Northland Concrete and Masonry Company, LLC.  Change Order decrease due to a deduct in quantity of sidewalk at the passenger loading area  Deduct:  $3,004.00

b.  Denfeld High School LRFP – Asbestos Abatement Phase 2
Change Order #4, Bid 1197 – Northern Environmental Services.  Change Order increase for removal of ACM on pipes and floor tiles, removal of ACM tar from bricks, clean up ACM TSI debris and contaminated rubble and cut and wrap ACM TSI in the janitor’s closet  Add:  $39,815.00

c.  Denfeld High School LRFP – Asbestos Abatement Phase 2
Change Order #5, Bid 1197 – Northern Environmental Services.  Change Order increase for removal of concrete flooring and ACM TSI on pipes in the floor for the North bathroom pipe chases  Add:  $6,800.00

4.B.2) Eastern (Ordean) High School
Eastern High School LRFP – Footings, Foundations and Retaining Walls
Change Order #10, Bid 1168, Bid Package #3 (Contract #0331) – Northland Concrete and Masonry Company, LLC.  Change Order increase to infill openings in area B and add 4” to the tank wall in the boiler room    Add:  $3,760.00

4.B.3) East Middle School
a.  East Middle School LRFP – Wardrobe Lockers
Change Order #3, Bid 1165, WS #24 – JF Equipment, LLC.  Change Order decrease for revised locker layout  Deduct:  $485.00
 
b.  East Middle School LRFP – Excavation/Site Earthwork
Change Order #7, Bid 1165, WS #31 – Arnt Construction Company, Inc.  Change Order increase for overtime work to complete the 1966 classroom remodel addition and pool foundations and structure Add:  $10,809.00
 
c.  East Middle School LRFP – Excavation/Site Earthwork
Change Order #8, Bid 1165, WS #31 – Arnt Construction Company, Inc.  Change Order increase for playground equipment revisions and rebar, provide rock excavation for the sewer line, back charge for Northland Concrete and Masonry to pump water at the foundation and remove and replace subcut material  Add:  $11,612.00
 
d.  East Middle School LRFP – Excavation/Site Earthwork
Change Order #9, Bid 1165, WS #31 – Arnt Construction Company, Inc.  Change Order decrease to back charge for Mavo to clean the water/silt intrusion from the boiler rooms, air handler room and tunnel  Deduct:  $5,469.00
 
e.  East Middle School LRFP – Asbestos Abatement, Phase 2
Change Order #4, Bid 1195 – ACCT, Inc.  Change Order increase to abate fan room elbow insulation, abate elbow insulation above the drop ceilings, pressure wash foundation tar and re-clean and encapsulate containments due to demolition dust  Add:  $7,366.00

4.B.4) Piedmont Elementary School
 Piedmont School LRFP – Demolition, Earthwork and Site Utilities
Change Order #6, Bid 1183, WS #33 – Northland Constructors of Duluth, LLC.  Change Order increase to increase the height of the retaining wall by four vertical feet  Add:  $12,600.00

4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-12-10-2839 Certified Tax Levy 2010 Payable 2011

5.B. Resolution B-12-10-2840 2011 Legislative Platform
The 2011 Legislative Platform will be discussed at the December 13th Business Committee meeting.

5.C. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.D. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP

6. Informational

6.A. Expenditure Contracts

6.B. Revenue Contracts-None

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan

7. Future Items

7.A. Actuarial Review

7.B. Improve Operational Efficiency Budget Consideration Update

7.C. Development of FY12 Budget