September 21, 2010 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
Description:
Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
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1.A. Financial Report
Description:
Preliminary income statements (unaudited) for the month ended July 2010 will be presented at the Business Committee Meeting.
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1.B. Approval of Payment of Claims
Description:
This Report is attached as an Extra on Board Book.
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1.C. Budget Revisions
Description:
Budget Revisions for July will be presented at the Business Committee Meeting.
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. WADM Projections
Description:
WADM Projections are suspended until October.
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1.G. Fund Raisers
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1.H. Investments in School Children - None
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid 1194, BP #5 – MacArthur Rebid Landscape/Playground
Contract #1051 – Lockers – Olympus Lockers and Storage Products, Inc. $73,000.00 The total cost of the contract related to Bid #1194, BP #5 – MacArthur Rebid Landscape/Playground as listed above is $73,000.00, which remains within the budgeted amount at this site.
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1194, BP #5 – MacArthur Rebid Landscape/Playground.
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2.A.2) Bid 1165 – 1 - Window Treatment Rebid at East Middle School
WS #26 – Window Treatments – MCI, Inc. - $77,410.00 The total cost of the contract as listed above is $77,410.00, which remains within the budgeted amount at this site.
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1165-1 – Window Treatment Rebid at East Middle School.
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2.A.3) Bid #1199-1 – District-wide Snow Plowing Services Re-bid
Adam’s Transfer $ 7,750.00 Billington Contracting, Inc. $40,212.00 Four Seasons Outdoor Services $26,565.00 Sinnott Blacktop $13,325.00 Viele Contracting $14,150.00 The total estimated cost of the contract related to Bid #1199-1 – District-wide Snow Plowing Services Re-bid as listed above is $102,002.00.
Description:
Recommendation: It is recommended the School Board approve entering into contracts with the firms listed above based on their low responsive bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1199-1 – District-wide Snow Plowing Services Re-bid.
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2.A.4) PLACEHOLDER - for Bids related to the LRFP
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2.B. R.F.P.s
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2.C. Quotes
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3. Policies and Regulations
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3.A. Policies
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3.B. Regulations
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.B. Change Orders
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4.B.1) Denfeld High School
Denfeld High School LRFP – Asbestos Abatement Change Order #3, Bid 1181 – Mavo Systems, Inc. - Change Order increase to remove air handler sections covered in asbestos seam coating and lead-based paint. Add: $9,130.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above pertaining to Bid #1181 at Denfeld High School, reflecting a total increase of $9,130.00, which remains within the budgeted amount at this site.
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4.B.2) Eastern (Ordean) High School
Eastern High School LRFP – Footings, Foundations, Retaining Wall Change Order #8, Bid 1168, Bid Package #3 (Contract #0331) – Northland Concrete and Masonry Company, LLC - Change Order increase for footing modifications to accommodate storm sewers. Add: $39,687.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above pertaining to Bid 1168, BP #3 at the Eastern (Ordean) High School, reflecting a total increase of $39,687.00, which remains within the budgeted amount at this site.
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4.B.3) Laura MacArthur School LRFP – Earthwork
Change Order #7, Bid 1162, Bid Package #1R (Contract #3100) – Veit and Company, Inc. Change Order increase for elevator shaft revisions; tree removal and demolition; and removal of existing church foundation Add: $26,975.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above pertaining to Bid 1162, BP #1R (Contract #3100) at Laura MacArthur School, reflecting a total increase of $26,975.00, which remains within the budgeted amount at this site.
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4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
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4.C. Leases
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4.C.1) Woodland Hills Lease
Attached is a lease agreement with Woodland Hills in the sum of Four Hundred and Sixty Thousand Five Hundred and Ninety Dollars ($460,590) for the period commencing July 1, 2010 and ending June 30, 2013. Payments are to be due as follows: $75,750 on 12/31/10, $75,750 on 6/30/11, $76,507.50 on 12/31/11, $76,507.50 on 6/30/12, 78,037.50 on 12/31/12, and $78,037.50 on 6/30/13, and represents a 1% increase the first two years and a 2% increase in the third year.
Description:
Recommendation: It is recommeded that the Duluth School Board approve the lease with Woodland Hills for a total amount of $460,590 from July 1, 2010 through June 30, 2013.
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5. Resolutions
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5.A. Resolution B-9-10-2815 - Maximum Levy Certification
Adminstration will present the current levy information at the board meeting.
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-9-10-2815 - Maximum Levy Certification.
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5.B. Resolution B-9-10-2816 - Resolution Authorizing The Execution And Delivery Of An Amendment To Installment Purchase Contract And A Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $5,000,000 Full Term Certificates Of Participation, Series 2010C
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-9-10-2816 - Resolution Authorizing The Execution And Delivery Of An Amendment To Installment Purchase Contract And A Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $5,000,000 Full Term Certificates Of Participation, Series 2010C. |
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5.C. Resolution B-9-10-2817 - Resolution Authorizing The Execution And Delivery Of An Amendment To Lease Purchase Agreement And Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $1,605,000 Certificates Of Participation, Series 2010D
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-9-10-2817 - Resolution Authorizing The Execution And Delivery Of An Amendment To Lease Purchase Agreement And Supplement To Declaration Of Trust And Approving The Issuance, Sale And Delivery Of $1,605,000 Certificates Of Participation, Series 2010D.
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5.D. Resolution B-9-10-2818 - Change Fund
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-9-10-2818 - Change Fund.
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5.E. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
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5.F. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
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6. Informational
Description:
The items listed below are informational only and do not require board action.
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6.A. Expenditure Contracts
Description:
Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of August 2010.
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6.B. Revenue Contracts
Description:
For your information, Superintendent Dixon or the Director of Business Services has signed the attached Revenue Contracts during the month of August 2010.
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6.C. Other Contracts - NONE
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6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the attached report.
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6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.
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6.H. Update on Additional Federal Monies
Adminstration presented current information o fthe additional federal monies that will be available to the District during the 2010-11 and 2011-12 school years. |
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6.I. Zero Hour Bussing
Adminstration presented information on the estimated cost of additional transportation for zero hour. |
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6.J. Requested Discussion Items
Adminstration presented information on previously discussed items. |
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7. Future Items
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7.A. Actuarial Review
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7.B. FY 10 Financial Audit
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7.C. Improve Operational Efficiency Budget Consideration Update
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