July 20, 2010 at 6:30 PM - Business Committee - Regular School Board Meeting
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1. Financial Report
Description:
Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
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1.A. Financial Report
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1.B. Approval of Payment of Claims
Description:
This item is attached as an Extra on Board Book.
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. WADM Projections
Description:
WADM Projections are suspended until October.
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1.G. Fund Raisers
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1.H. Investments in School Children
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid #1196 – Western Middle School Home Building Demolition
Work Scope #40 – Home Building Demolition – Veit & Company - $42,800.00
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1196– Western Middle School Home Building Demolition
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2.A.2) Bid #1194 – Bid Package #5 – Rebid Items/Landscape/Playground at Laura MacArthur Elementary School
PLACEHOLDER - Contract #1051 – Lockers Contract #3290 – Landscaping – Duluth Superior Erection - $66,600.00 The total cost of the contract related to Bid #1194, Bid Package #5 – Rebid Items/Landscape/Playground at Laura MacArthur Elementary School as listed above is $66,600.00, which remains within the budgeted amount at this site.
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab, as provided in response to Bid #1194, Bid Package #5 – Rebid Items/Landscape/Playground at Laura MacArthur Elementary School.
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2.A.3) Bid #1197 – Asbestos Abatement – Phase 2 at Denfeld High School
Asbestos Abatement, Phase 2 - Northern Environmental Services, Inc. (NES) - $42,815.00 The total cost of the contract related to Bid #1197 – Asbestos Abatement – Phase 2 at Denfeld High School as listed above is $42,815.00, which remains within the budgeted amount at this site.
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1197– Asbestos Abatement – Phase 2 at Denfeld High School.
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2.A.4) PLACEHOLDER - for Bids related to the LRFP
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2.B. R.F.P.s
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2.B.1) Special Inspection Services at Lincoln Park Middle School
Special Inspection Services – Golder Associates - $81,865.00 The total cost of the contract as listed above is $81,865.00, which remains within the budgeted amount at this site.
Description:
Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their best value proposal as shown on the Quote Tab and Letter of Recommendation related to Special Inspection Services at Lincoln Park Middle School.
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2.C. Quotes
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2.C.1) Quote #4037 – District-wide Disposable Air Filters
The District received six quotes to provide District-wide Disposable Air Filters covering the period from July 1, 2010 through June 30, 2011. Total Filtration Services, 5775 – 12th Avenue East, Shakopee, MN submitted the lowest responsive quote with an estimated value of $22,159.93.
Description:
Recommendation: It is recommended the Duluth School Board approve the contract with Total Filtration Services, based on their low responsive quote submitted pursuant to Quote #4037 – District-wide Disposable Air Filters. It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 30, 2013, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
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2.C.2) Quote #4042 – District-wide Refrigeration Repair Services
The District received two quotes to provide District-wide Refrigeration Repair Services covering the period from July 1, 2010 through June 30, 2011. Carlson Refrigeration, 602 Ogden Avenue, Superior, WI submitted the lowest responsive quote with an estimated value of $14,998.00.
Description:
Recommendation: It is recommended the Duluth School Board approve the contract with Carlson Refrigeration, based on their lowest responsive quote submitted pursuant to Quote #4042 – District-wide Refrigeration Repair Services. It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 30, 2013, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
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3. Policies and Regulations
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3.A. Policies
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3.B. Regulations
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.A.1) Workers’ Compensation and Property Liability Insurance Policies and Premium Designation
Attached is the information for the insurance premiums for property, inland marine, liability, automobile, crime, umbrella and workers’ compensation insurance by RJF Agencies, Inc. for the policy year from August 1, 2010 to August 1, 2011.
Description:
Recommendation: It is recommended the School Board approve the insurance premiums for property, inland marine, liability, automobile, crime, umbrella and workers’ compensation insurance as presented and recommended by RJF Agencies, Inc. for the policy year from August 1, 2010 to August 1, 2011. It is administrations recommendation that the board select the replacement cost option and the E & O zero dollar deductible.
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4.B. Change Orders
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4.B.1) Eastern (Ordean) High School
Eastern High School LRFP – Earthwork/Site Demolition Change Order #7, Bid 1163, Bid Package #2 (Contract #3100) – Veit and Company, Inc. Change Order increase to install a tire wash station at the site entrance Add: $4,133.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above pertaining to Bid #1163, BP #2 at the Eastern (Ordean) High School, reflecting a total increase of $4,133.00, which remains within the budgeted amount at this site.
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4.B.2) Laura MacArthur School LRFP – Earthwork
Change Order #4, Bid 1162, Bid Package #1R (Contract #3100) – Veit and Company, Inc. Change Order increase for revisions to the foam depth and to add rock and fabric for tire cleaning. Add: $22,679.00
Description:
Recommendation: It is recommended the School Board approve the change order as listed above pertaining to Bid #1162, BP #1R at Laura MacArthur School, reflecting a total increase of $22,679.00, which remains within the budgeted amount at this site.
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4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP
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4.C. Leases
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5. Resolutions
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5.A. Resolution B-7-10-2794 - Authorizing the District to Enter into a Line of Credit Agreement with a Financial Institution
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-10-2794 - Authorizing the District to Enter into a Line of Credit Agreement with a Financial Institution.
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5.B. Resolution B-7-10-2795 - Resolution Authorizing The Issuance And Sale Of Full Term Certificates Of Participation, Series 2010C, In An Amount Not To Exceed $3,675,000, To Finance A Portion Of The Long-Range Facilities Plan
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-10-2795 - Resolution Authorizing The Issuance And Sale Of Full Term Certificates Of Participation, Series 2010C, In An Amount Not To Exceed $3,675,000, To Finance A Portion Of The Long-Range Facilities Plan
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5.C. Resolution B-7-10-2796 - Authorizing The Issuance And Sale Of Certificates Of Participation, Series 2010D, In An Amount Not To Exceed $1,605,000, To Finance A Portion Of The Long-Range Facilities Plan
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-10-2796 - Authorizing The Issuance And Sale Of Certificates Of Participation, Series 2010D, In An Amount Not To Exceed $1,605,000, To Finance A Portion Of The Long-Range Facilities Plan
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5.D. Resolution #B-7-10-2798 - Resolution Approving the Ten-year Capital Facilities Plan 2010 Update
Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution #B-7-10-2798 - Ten-Year Capital Facilities Plan 2010 Update.
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5.E. Resolution #B-7-10-2797 - Resolution Adopting the District’s Health, Safety and Environmental Management Program for 2010-2011
Description:
Recommendation: It is recommended the Duluth School Board adopt Resolution #B-7-10-2797 pertaining to the updated summary of the Health, Safety and Environmental Management Program for 2010-2011.
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5.F. Resolution #B-7-10-2803 – Resolution to Approve the Revised Schematic Design Relating to New Construction at Grant Elementary School
Description:
Recommendation: It is recommended the Duluth School Board approve Resolution #B-7-10-2803 - Resolution to Approve the Revised Schematic Design Relating to New Construction at Grant Elementary School
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5.G. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
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5.H. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
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6. Informational
Description:
The items listed below are informational only and do not require board action.
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6.A. Expenditure Contracts
Description:
Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of June 2010.
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6.B. Revenue Contracts - NONE
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6.C. Other Contracts - NONE
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6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the attached report.
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6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the attached report.
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6.H. Quarterly Report of Grants and Donations
Description:
Attached is a quarterly report of Grants and Donations for April - June of 2010.
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7. Future Items
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7.A. Actuarial Review
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7.B. FY 10 Financial Audit
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7.C. Improve Operational Efficiency Budget Consideration Update
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