July 11, 2016 at 6:30 PM - Regular Meeting

1. Call to order/roll call/adoption of agenda/consent grouping

2. * Approval of the minutes from the June 27, 2016, Board Meeting the minutes of the June 27, 2016, Budget Hearing,

3. Communications

4. Board Member Reports

5. Public Input

6. Superintendent/Board Discussion

7. *Individual Action Items

7.a. Action Item 01-16-17. Superintendent Helber recommends the Board designate Chelsea State Bank as the District’s depository for the 2016-17 school year. The accounts are the 2008, 2012, 2013 and 2016 Debt Retirement Fund Accounts; the General Fund, Vendor AHC, Payroll, Lunch Fund, Athletics Fund, and Sinking Fund Accounts; the 2004 Bond Fund, 2009 and 2012 Capital Projects Fund Accounts; North Creek Elementary, South Meadows, Beach Middle School and Chelsea High School Activity Accounts; the Steven E. Lewis, Peabody, CSD Memorial, Special Olympics Scholarship Funds, and the BAS Health Insurance Account.

7.b. Action Item 02-16-17. Superintendent Helber recommends that the following persons are hereby authorized to sign checks drawn against various funds as indicated in the chart below, and that the Board Treasurer, Finance Coordinator, Executive Director of Business and Operations, and the Superintendent of Schools are authorized to endorse checks “For Deposit Only.” 

7.c. Action Item 03-16-17. Superintendent Helber recommends the Executive Director of Business and Operations, or designee, and the Superintendent be authorized to transfer funds by electronic transfer, except where a check is specifically required.

7.d. Action Item 04-16-17. Superintendent Helber recommends the Secretary of the Board be authorized to sign promissory notes, State Aid notes, tax anticipation notes, or any other document authorized by and on behalf of the Board.  Any other officer of the Board may sign documents of the Board in the absence of any other officer.

7.e. Action Item 05-16-17. Superintendent Helber recommends the Board retain the legal firms of Varnum, Riddering, Schmidt & Howlett, LLP, and Thrun Law Firm, PC, to represent the District during the 2016-17  school year, and the Superintendent shall be authorized to engage other specific legal counsel, as the need may arise.

7.f. Action Item  06-16-17. Superintendent Helber recommends the Board appoint the Executive Director of Business and Operations as the Election Administrator and Deputy to the Board Secretary for election-related matters, and Deputy to the Board Treasurer to perform the duties required of the Board Treasurer.

7.g. Action Item 07-16-17. Superintendent Helber recommends the Board set the fee for providing hard copies of the Board Meeting Agenda Packet for individuals, organizations, firms, or corporations at $50.00 per year in accordance with MCL 15. 266. 

7.h. Action Item 08-16-17. Superintendent Helber recommends the Board approve the School Loan Revolving Annual Loan Application.

7.i. Action Item 09-16-17. Superintendent Helber recommends the Board designate Chelsea State Bank, Fifth Third Bank, Flagstar, Michigan School District Liquid Asset Fund, Bank of NY Mellon, US Bank and  Huntington National Bank as investment depositories for Chelsea School District for the 2016-2017 fiscal year and that the Superintendent and Executive Director of Business and Operations signatures be attached to the investment accounts.

Further moved that the superintendent or designee is authorized to transfer funds to/from investment accounts to other savings/checking accounts of the District and is authorized to invest district moneys in accordance with state and/or federal law and Board Policy.

8. * Information/Discussion

8.a. The CHS Music Department's field trip request to Nashville to perform at the Heritage Festival from April 21 -25, 2017.

9. Public Input

10. Superintendent Report

11. Commendations/Thank-you

12. Upcoming Events

13. Closed Session, if necessary. (MCL 380.503)

14. Other

15. Adjournment