January 19, 2024 at 12:30 PM - Regular

Description:  A copy of the minutes of the October 27, 2023 regular meeting, and December 8 special meeting are included in this agenda. 

Description:  The Head Start Performance Standards (45 CFR) state that the Governing Body must approve or disapprove of the following updated policies and procedures:

Annual Report Policy (Administration - 45 CFR Part(s):  644(a)(2))
Child Abuse (Mental Wellness - 45 CFR Part(s):  1302.47(b)(4)(i)(K)(5)(i), 1302.92(b)(2))
Personnel Policy - (Administration - 45 CFR Part(s):  1302.90, 1302.47(b)(4)(i) (A-K) (ii))
Program Compliance Monitoring - (Administration - 45 CFR Part(s):   1302.100-1302.103 (a-b))
Self Assessment (Administration - 45 CFR Part(s):  1302.102(b)(2)i-iii)
 

Description:  Ms. Leslie Callahan will review the 2019-2020 Community Needs Assessment, as requested by the Office of Head Start/Early Head Start.  A copy is included with this agenda item.

Description:  The terms of office for the following places on the Region 16 Board of Directors expires on May 31, 2024.

Place 1 - Mr. Tim Gilliland (Canyon) - Counties of Armstrong, Briscoe, Carson, Donley, Randall & Swisher

Place 2 - Mr. David Schaeffer (Dimmitt) - Castro, Deaf Smith, & Parmer

Place 7 - Mr. Lee Porter (Pampa) - Childress, Collingsworth, Gray, Hall & Wheeler

Dates:
February 1 - Deadline for advertising/posting of announcements about vacancies
February 1-20 - Candidates file
By March 1 - Deadline for submitting ballots to the ISD Boards
April 5 - Deadline for returning ballots to the ESC
May 31 - Deadline for canvassing ballots
June 1 - New Terms of office begin

Included in this agenda: the official notice calling the election, a map showing the counties by place, and other related information.  Please note that the Official Notice calling the election states that should there be an uncontested election, the Region 16 ESC Board has determined that no election will be held.

Description:  At the August 27, 2023 Board meeting, in accordance with Board Policy CE (Local), the Board approved the commitment of fund balance for the following purpose, with the amount to be determined subsequently:

Description:  The Audit Report for 2022-2023 is complete; a copy is provided for your review.  A representative from Bolinger, Segars, Gilbert, and Moss LLP will be present at the Board meeting to provide an overview of the audit and to respond to questions or concerns. 

Description:  Region 16 ESC programs and service areas will be reviewed as highlighted. 

Description:  An update will be provided for the open-enrollment charter school partnership with Plemons-Stinnett-Phillips CISD.

Description:  An update will be provided for the Texas Center for Student Supports.

Description:  Copies of the Financial Report as of November 2023 are included.  Questions or observations regarding these reports are invited prior to or during the Board meeting.

Description:  The Investment Report for the fiscal year through November 2023 is included.  Questions or observations regarding this report are invited prior to or during the Board meeting.

Description:  The special revenue funds are included as information.

Description:  In accordance with Board policy, proposals were received for the following items. Detailed proposals and recommendations are presented.  

Description:  IT1 Source expressed interest in donating $5,000 worth of EdHive "swag" for the AESA conference November 28 - December 1.

Happy State Bank expressed interest in donating $561.69 for the Palace Coffee catering cart at Head Start/Early Head Start on December 12.

Description:  In November 2023, AEPA held a conference to review, evaluate, and approve IFB responses received for the product categories listed below.  Upon approving the IFB responses, AEPA recommended vendors to their members for their respective agencies to consider entering into contract.  

AEPA recommended the following vendors for the ESC to consider.  Detailed AEPA evaluation documents are presented.

Description:  The timeline for the remodel will be discussed.