April 9, 2024 at 6:00 PM - Board of Education Regular Meeting
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1. LPS BOARD OF EDUCATION INFORMATION
Rationale:
Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media. A mailing list is maintained at the Lincoln Public Schools District Office. A public notice was published in the LINCOLN JOURNAL STAR. |
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2. CALL TO ORDER
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3. ROLL CALL
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4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
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5. APPROVAL OF MINUTES
Rationale:
The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.
Explanation The minutes have been prepared for Board approval.
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6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
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7. PUBLIC COMMENT
Rationale:
The Board believes public attendance and participation, when appropriate to the business at hand, is beneficial to the work of the Board and models the importance of civic engagement and civil discourse to the community’s children, but it cannot impede the Board from completing the business of the meeting. 2. A time limit of three minutes will be allotted for any speaker unless prior to the beginning of the Public Comment agenda item, the chair sets a different reasonable time frame to be allotted for speakers in order to accommodate the number of persons who have submitted "Record of Appearance" cards. The time limit is per speaker, per meeting and may not be transferred or assigned to other speakers. 3. The chair may endeavor to organize public comment by what agenda items or other issues have been identified as topics by public speakers, adjust for the age of speakers, and/or split the Public Comment agenda item to be conducted in different positions within the Board’s Order of Business. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda. 4. In order to be called forward to address the Board during Public Comment, each person wishing to speak must obtain a "Record of Appearance" card from staff at the meeting in which they wish to speak. "Record of Appearance" cards are available beginning 30 minutes prior to the scheduled start of the meeting. Those wishing to speak must accurately complete the required sections of the card, and submit it to the appropriate staff member by 15 minutes after the start of the meeting. 5. Individuals will be called forward to speak by name, organization being represented, if applicable, and address. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment by stating their first and last name and, if applicable, any organization they represent. 6. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic. 7. If the number of people wishing to speak under the public comment portions of the agenda is large, the chair may rule that a public hearing be scheduled. 8. Persons speaking to the Board during public comment may make printed materials (paper no larger than 8.5 x 11 inches) available to the Board but may not use any other form of media. Public speakers are asked to provide 10 copies of any copies of printed materials presented to the Board. Persons attending Board meetings and/or speaking to the Board during Public Comment or during a public hearing must follow all requirements established by the Board, as well as all Board, chair and staff directions in order to help maintain the order, proper decorum, safety and security, and the non-disruptive functioning of the Board meeting. These include, but are not limited to the following:
If at any time persons appearing before the Board do not comply with these or any other Board requirements, it shall be the responsibility of the chair to declare that person or persons out of order and require a change in behavior, delay or recess the meeting, or refuse permission to continue to address the Board, and ultimately may require the person or persons to leave the premises of the Board meeting. |
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8. CONSENT AGENDA
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8.1. Human Resources Matters
Rationale:
The Human Resources Division also includes the Office of Risk Management. As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.
Explanation: That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district.
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8.2. Routine Business
Rationale:
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.
The items included in routine business for this meeting are:Explanation a. REGULAR CLAIMS - Claims for the periods ending April 9, 2024, were previously provided. Federal Tax ACH Deposit of $6,330,702.13. Procurement Card ACH Transfer of $142,107.39. Child Support ACH Transfer of $13,720.75. Blue Cross/Blue Shield ACH Transfer of $6,771,790.95. Vision Insurance ACH Transfer of $59,135.84. b. PAYROLL FOR RATIFICATION - Payroll for the period ending March 28, 2024, in the amount of $29,977,052.33. c. GIFTS - Approval for the gifts listed on the attached gift report. d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for supplies and equipment; laptops; software; lease; photography services; debt recall; letter of inquiry; items listed for auction; and any other bids/contracts/routine business as presented. Proposal a. The regular claims for the period ending April 9, 2024. b. Payroll for the period ending March 28, 2024. c. Gifts for Standing Bear. d. Bids/contracts/other routine business for supplies and equipment; laptops; software; lease; photography services; debt recall; letter of inquiry; items listed for auction; and any other bids/contracts/routine business as presented.
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8.3. Option Enrollment Student Application for 2024-25
Rationale:
On September 12, 2023, the Board adopted a resolution to accept option enrollment students for the 2024-25 school year. An application for enrollment during the 2024-25 school year has been received and is in compliance with the Board resolution of September 12, 2023.
Explanation: The application included in this agenda item has been examined by staff and meets one of the criteria set forth by the Board in the resolution of September 12, 2023. Staff recommends approval of the application. Proposal: That the Board adopts the following resolution: WHEREAS, the student who has been assigned student number 461745 (for purposes of confidentiality, assigned numbers are being used) meets one or more of the criteria of the Board resolution of September 12, 2023, with regard to such option students; THEREFORE, BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
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9. FIRST READING, ACTION AT NEXT MEETING
Rationale:
*The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
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9.1. From Board Committees
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9.1.1. Title VI, Indian Education Program
Rationale:
The U.S. Department of Education through Title VI of Every Student Succeeds Act (ESSA) provides funds to fulfill the federal government’s responsibility to the Indian people for the education of Indian children. These funds support the goal of ensuring programs that serve Indian children are of the highest quality and provide for not only the basic elementary and secondary educational needs, but also the unique educational and culturally related academic needs of these children.
Lincoln Public Schools has received federal funds for services for Native American students since the mid-1980’s. The following table reflects an annual student count and the grant award amount received in recent years. Grant award amounts vary by year according to the total amount of Indian Education funds available at the federal level and are not based only on the number of students per program.
Explanation: Lincoln Public Schools Indian Education program will provide support to Native American students in grades K-12 in the 2024-25 school year. Native American students are enrolled in all schools across the district representing about 60 tribes as designated by the parent. Estimated funding from Title VI for 2024-25 is $191,755, based on the current student count of 713. Decisions regarding the use of these funds are made in consultation with the Native American Advisory Committee. Proposal: That the Board discuss the submission of the required application of the Indian Education grant to the U.S. Department of Education for $191,755. No district-funding match is required. This grant application is due May 10, 2024.
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9.1.2. Juvenile Justice Prevention Fund Grant
Rationale:
The Lancaster County Board of Commissioners annually sets aside prevention funding for services to youth at risk of entering or re-entering the juvenile justice system. Approximately $650,000 is set aside for the 2024-25 fiscal year, to be administered through the Lancaster County Human Services Department. Priority for funding is given to programs that serve (1) youth age 17 and under who are or have been involved in our juvenile justice system; (2) youth with high truancy rates, at risk of dropping out of school; (3) homeless youth without structure in their lives to enable them to become productive adults; and (4) youth at risk of being removed from school due to documented behavioral issues.
Explanation: Lincoln Public Schools Student Services Department would like to apply for these very competitive funds to initiate the first step toward a more comprehensive re-entry transition program for youth returning from Lancaster County Youth Services Center. Often, such youth are released from detention and back to home and school with little to no notice, resulting in the student, family and school being ill prepared for this transition and, often, in recidivism. If awarded, LPS would create a School Social Worker position that would help such students and their families to identify and secure needed supports while including and preparing the school as well, so that all parties are better prepared for successful and seamless transition. The LPS Student Support Program, which supports expelled and suspended students with a similarly structured environment and restorative practices, will house the new position and serve as the springboard for students returning from detention before they take the next step back to their home school. Proposal: That the Board discuss the submission of an application for a Juvenile Justice Prevention Fund grant to the Lancaster County Human Services Department for approximately $84,000. No district-funding match is required. This grant application is due April 26, 2024. |
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9.2. From the Superintendent
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9.2.1. 2024-2029 Strategic Plan with Priority Measures
Rationale:
The Board contracted with the District Management Group to frame and guide the process, formed a Strategic Planning Committee to review the work, gathered community input, and formed a strategic plan. The 2024-2029 Strategic Plan framework was approved by the Board at its Regular Meeting on February 27, 2024.
The Board asked the Superintendent to bring forward measures for each priority outlined in the 2024-2029 Strategic Plan by April 2024. The measures are now included and will guide the work of the district for the next five years.
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9.2.2. Elementary and High School Classroom Projection #10971
Rationale:
In 2015-16 and 2017-18 projection devices were installed in high school and elementary buildings, respectively. As designated in the CLASS plan, these projection devices have reached the end of their lifecycle.
Explanation Over the past several years, the light source technology in projectors has matured from incandescent bulbs that required regular replacement to laser technology that both increases the duty cycle of the projectors and allows the district to avoid the cost of bulbs and the associated staff maintenance effort. Additionally, laser projectors provide greater brightness, generate less heat and maintain more uniform performance throughout their lifecycle. The recommended short-throw laser projectors from Epson are similar to models installed at new sites throughout the district, and their compatibility with existing mounting hardware saves the district the cost of brackets and additional installation time. LPS staff worked directly with Epson to identify the reseller with the lowest procurement cost. It is recommended that the Board award $2,110,258.80 to GovConnection (Merrimack, New Hampshire) for the purchase of Epson projectors.
This will be an expenditure of $2,110,258.80 from the General and Depreciation Funds. Proposal The Board, by approving this agreement with GovConnection, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Chief Technology Officer, or another person as selected by the Superintendent or a designee from time to time as its program administrator under this agreement. |
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10. SECOND READING, RECOMMENDED FOR ACTION
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10.1. From Board Committees
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10.2. From the Superintendent
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10.2.1. Fresh Milk Products #19019
Rationale:
Proposals were requested from interested vendors to provide fresh milk and dairy products for use by Nutrition Services for all locations. The contract prices are for the period of July 1, 2024, through June 30, 2025. There are 4 optional one-year renewal periods.
Explanation It is recommended that award be made to the lowest responsible vendor meeting specifications, based on estimated annual expenditures: DFA Dairy Brands, LLC dba Kemps Dairy (Le Mars, Iowa) $1,152,515.61 There were 11 items on the request for proposal. There was one proposal response. Proposals and contracts are available in the Purchasing Department. This will be an estimated annual expenditure of $1,152,515.61 from the Nutrition Services Fund. Proposal That the Board approve this award to DFA Dairy Brands, LLC dba Kemps Dairy. The Board, by approving these purchases with the above vendor, hereby designates the Director of Nutrition Services or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement. |
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10.2.2. Fresh Bakery Products #10918
Rationale:
Proposals were requested from interested vendors to provide fresh bakery products for use by Nutrition Services for all locations. The contract prices are for the period of July 1, 2024, through June 30, 2025. There are 4 optional one-year renewal periods.
Explanation It is recommended that award be made to the lowest responsible vendor meeting specifications, based on estimated annual expenditures: Pan-O-Gold Baking Company (St. Cloud, Minnesota) $251,368.00 There were 6 items on the request for proposal. There was one response. Proposals and contracts are available in the Purchasing Department. This will be an estimated annual expenditure of $251,368.00 from the Nutrition Services Fund. Proposal That the Board approve this award to Pan-O-Gold Baking Company. The Board, by approving these purchases with the above vendor, hereby designates the Director of Nutrition Services or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement. |
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11. EXPEDITED/EMERGENCY ACTIONS
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12. ITEM(S) REMOVED FROM CONSENT AGENDA
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13. INFORMATIONAL ITEMS/REPORTS
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13.1. From Board Committees
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13.2. From Special Appointments
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13.3. From the Superintendent
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13.3.1. Superintendent Update
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14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:
April 10: Face the Chamber, 12:00 p.m., Country Club of Lincoln
April 12: Arts & Humanities 25-Year Celebration, 5:30 p.m., Arts April 15: Latino Sr. Recognition, 5:30 p.m., SCC April 16: WAM Committee, 4:30 p.m., SJDLC April 20: BackPack Extra Mile Walk, 10:00 a.m., East High School April 23: Board Meeting, 6:00 p.m., SJDLC |
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15. PUBLIC COMMENT
Rationale:
The Board believes public attendance and participation, when appropriate to the business at hand, is beneficial to the work of the Board and models the importance of civic engagement and civil discourse to the community’s children, but it cannot impede the Board from completing the business of the meeting. 2. A time limit of three minutes will be allotted for any speaker unless prior to the beginning of the Public Comment agenda item, the chair sets a different reasonable time frame to be allotted for speakers in order to accommodate the number of persons who have submitted "Record of Appearance" cards. The time limit is per speaker, per meeting and may not be transferred or assigned to other speakers. 3. The chair may endeavor to organize public comment by what agenda items or other issues have been identified as topics by public speakers, adjust for the age of speakers, and/or split the Public Comment agenda item to be conducted in different positions within the Board’s Order of Business. At the discretion of the chair, the speaker may be allotted additional time. Board members may share, address or consider comments from the public during public comment, at the end of public comment or when related business is on the agenda. 4. In order to be called forward to address the Board during Public Comment, each person wishing to speak must obtain a "Record of Appearance" card from staff at the meeting in which they wish to speak. "Record of Appearance" cards are available beginning 30 minutes prior to the scheduled start of the meeting. Those wishing to speak must accurately complete the required sections of the card, and submit it to the appropriate staff member by 15 minutes after the start of the meeting. 5. Individuals will be called forward to speak by name, organization being represented, if applicable, and address. Each individual speaking to the Board will be required to identify himself or herself prior to giving public comment by stating their first and last name and, if applicable, any organization they represent. 6. In cases where more than one person wishes to speak on the same topic, their presentations to the Board may, at the discretion of the chair, be grouped together by topic. 7. If the number of people wishing to speak under the public comment portions of the agenda is large, the chair may rule that a public hearing be scheduled. 8. Persons speaking to the Board during public comment may make printed materials (paper no larger than 8.5 x 11 inches) available to the Board but may not use any other form of media. Public speakers are asked to provide 10 copies of any copies of printed materials presented to the Board. Persons attending Board meetings and/or speaking to the Board during Public Comment or during a public hearing must follow all requirements established by the Board, as well as all Board, chair and staff directions in order to help maintain the order, proper decorum, safety and security, and the non-disruptive functioning of the Board meeting. These include, but are not limited to the following:
If at any time persons appearing before the Board do not comply with these or any other Board requirements, it shall be the responsibility of the chair to declare that person or persons out of order and require a change in behavior, delay or recess the meeting, or refuse permission to continue to address the Board, and ultimately may require the person or persons to leave the premises of the Board meeting. |
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16. REQUEST FOR CLOSED SESSION
Rationale:
The Lincoln Board of Education is authorized by state statute to hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. The subject matter and the reason necessitating the closed session are to be identified in the motion to close. Closed sessions may be held for, but shall not be limited to, such the subject matter and the reasons set forth in the Proposal section below.
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16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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17. ADJOURNMENT
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