February 22, 2022 at 6:00 PM - Board of Education Regular Meeting
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1. LPS BOARD OF EDUCATION INFORMATION
Rationale:
Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media. A mailing list is maintained at the Lincoln Public Schools District Office. A public notice was published in the LINCOLN JOURNAL STAR. |
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2. CALL TO ORDER
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3. ROLL CALL
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4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
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5. APPROVAL OF MINUTES
Rationale:
The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.
Explanation The minutes have been prepared for Board approval.
Attachments:
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6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
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6.1. Selection of New Superintendent
Rationale:
Since the resignation of Dr. Joel as Superintendent of Lincoln Public Schools, the board has been working with Hazard, Young, Attea & Associates ("HYA") as the search consultant to assist the board in finding a successor. Interviews have been conducted, and selection or other actions leading to selection of a successor should occur, along with negotiations of a final contract. The board should discuss, consider and take all necessary action related to the superintendent search, the superintendent search process, and the selection of a new superintendent for Lincoln Public Schools.
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6.2. Staff Celebration: Tracie Chapo from Lincoln North Star High School Named 2021 Nebraska Teacher of the Year by the Air Force Association
Rationale:
The Air Force Association (AFA) named Lincoln North Star High School biology teacher Tracie Chapo the 2021 Nebraska Teacher of the Year. Representatives from the AFA Lincoln Chapter 187 presented the award to biology teacher Tracie Chapo in her classroom in October. The annual award honors exemplary K-12 educators who make a profound difference in the lives of their students and the community. It salutes classroom teachers who promote STEM (science, technology, engineering, and mathematics) and prepares students to use and contribute to tomorrow's technologies.
EXPLANATION:The Air Force Association named Lincoln North Star High School biology teacher Tracie Chapo the 2021 Nebraska Teacher of the Year. North Star Principal Ryan Zabawa had this to say about Chapo: "Tracie is a brilliant person and a master teacher. I have never met anyone who is more meticulous in planning lessons and providing meaningful and relevant student activities and authentic assessments. I am pretty certain she could author a biology textbook if she wanted to. She also has a classroom presence that demands attention and student engagement. She doesn’t quit on students and does everything possible to get them to achieve. She is a model for great teaching and she is a North Star Navigator!" Lincoln Public Schools Curriculum Specialist for Science, Betsy Barent said this about Chapo: "It is no surprise that Tracie received this award. It is a testament to her commitment to her students. She knows that true learning comes from curiosity and engagement in the science classroom, and so over her more than 20 years of teaching she has striven to create a learning environment that is relevant to the lives of her students. We are so very fortunate to have Tracie on our staff working with students and preparing them for their futures. Thank you, Tracie!" |
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6.3. Update - 2021 LPS Pandemic Plan & Procedures and Action if Needed
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7. PUBLIC COMMENT
Rationale:
In the interest of maintaining the orderly decorum of the Lincoln School Board's meetings, the following rules are established for the conduct of all person attending a meeting of the Lincoln Board of Education and for those participating in public comment:
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8. CONSENT AGENDA
Rationale:
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8.1. Human Resources Matters
Rationale:
The Human Resources Division also includes the Office of Risk Management. As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.
Explanation: That the Board approve the Human Resources items presented in the attachment(s).* *The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations. Therefore, this attachment(s) is not included in agenda materials provided the public and the news media. Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request. That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district. |
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8.2. Routine Business
Rationale:
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.
Explanation The items included in routine business for this meeting are:
a. REGULAR CLAIMS - Claims for the period ending February 22, 2022, were previously provided.
Federal Tax ACH Deposit of $7,406.52. Procurement Card ACH Transfer of $1,164,456.55. Term Life/Disability ACH Transfer of $171,553.18. Retirement ACH Transfer of $5,342,245.48. Vendor ACH Transfer of $9,209.49. b. PAYROLL FOR RATIFICATION - Payroll for the period ending February 4, 2022, in the amount of $36,032.87. c. GIFTS - Approval for the gifts listed on the attached gift report.
d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for robot kits; trash can liners; books; coaching; travel; contracts; software and maintenance; equipment; interlocal agreement; items listed for auction; and any other bids/contracts/routine business as presented.
Proposal
That the Lincoln Board of Education approve the following items of routine business: a. The regular claims for period ending February 22, 2022. b. Payroll for the period ending February 4, 2022.
c. Gifts for Adams.
d. Bids/contracts/other routine business for robot kits; trash can liners; books; coaching; travel; contracts; software and maintenance; equipment; interlocal agreement; items listed for auction; and any other bids/contracts/routine business as presented.
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8.3. Option Enrollment Student Application for 2022-23
Rationale:
On January 25, 2022, the Board adopted a resolution to accept option enrollment students for the 2022-23 school year. An application for enrollment during the 2022-23 school year has been received and is in compliance with the Board resolution of January 25, 2022.
Explanation The application included in this agenda item has been examined by staff and meets one of the criteria set forth by the Board in the resolution of January 25, 2022. Staff recommends approval of the application. Proposal That the Board adopts the following resolution: WHEREAS, the students who have been assigned student numbers 466951, 446955, 442899, 446956, 446957, 292363, 262711, 201395, 269349, 277794, 446969, 446970, 416649, 447002, 447060, 447070, 255106, 253464, 447308, 264258, 447581 and 447602 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of January 25, 2022, with regard to such option students; THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
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9. FIRST READING, ACTION AT NEXT MEETING
Rationale:
*The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
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9.1. From Board Committees
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9.2. From the Superintendent
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9.2.1. Everett Indoor Air Quality Construction Project #10390
Rationale:
Sealed bids were received on January 27, 2022, from interested vendors, to provide Indoor Air Quality (IAQ) construction of the Everett Elementary School IAQ project.
Explanation
It is recommended that award be made to the lowest responsible vendor meeting specifications: BIC Construction LLC (Lincoln, Nebraska) $15,735,000.00 There were two other bidders: Sampson Construction Co. Inc. (Lincoln, Nebraska) $15,995,000.00 Hausmann Construction Inc. (Lincoln, Nebraska) $16,279,000.00 A complete tabulation is available in the Purchasing Department. This will be a total expenditure of $15,735,000.00 from the 2020 Bond Fund and other appropriate building funds. Proposal The Board, by approving this agreement with BIC Construction LLC, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement. |
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9.2.2. Ethernet Network Switches #10439
Rationale:
Ethernet Local Area Network (LAN) switch equipment serves as the wired connectivity backbone in all LPS buildings. The switch infrastructure aggregates connections from the district’s Voice-Over-IP (VoIP) phones, surveillance cameras, access control and HVAC equipment, and wireless access points that, in turn, support connections to fixed, portable and mobile Wi-Fi devices. The proposed equipment would replace current access layer network switching throughout the district. In addition, this purchase will provide access layer network switching in new locations. The current access layer switching is past the equipment end of life and vendor support and a comprehensive update has not been done for over a decade. Nearly all the access layer network switching is over 10 years old. The planned effective life for switch hardware is seven years. The replacement of these devices will enhance the security and network connectivity for every device connected to the network
Explanation
Based on the evaluation rubric contained in RFP #10439 for network switch equipment and network access control software, the response representing the lowest total-cost-of-ownership was selected. The selection process was consistent with LPS procurement practices, further established high standards for vendor partnerships as specified in Section 7 of the Board Technology in Education Resolution and meets requirements of the Federal E-Rate program. District staff have filed all appropriate forms with the Federal E-Rate program to receive Category Two funding of 60% on eligible goods, reducing the total cost of $2,555,626.81 to an LPS expenditure of $1,022,250.72 from the General and Bond Fund. E-Rate funds are prioritized based on needs level and, then, distributed first-come, first-served at each priority level. Board approval will allow filing for E-Rate reimbursement at the earliest date possible and, therefore, provide the greatest opportunity for reimbursement. Further, due to supply chain constraints and high demand fueled by the availability of Federal funding, the current delivery is delayed six months and it is expected that it will be extended further over the coming weeks. It is recommended that the Board award $1,022,250.72 to Datavizion LLC (Lincoln, Nebraska) for the purchase of wired network switches. Datavizion delivered a price 73.5% off the list price for the products and a complete tabulation is available in the Purchasing Office.
This will be an expenditure of $1,022,250.72 from the General and Bond Funds. Proposal That the Board discuss the proposed purchase with an award to each of the listed vendors. The proposed purchase and deployment timeline was reviewed with the Board Student Learning & Technology Committee. The Board by approving this purchase with Datavizion LLC, is approving the provisions of the agreement and all associated documents related thereto according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Chief Technology Officer or a designee, and the Board is hereby delegating to and authorizing the Chief Technology Officer or a designee to sign, execute, and deliver such documents, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and implement the same on a day to day basis during its term as contemplated thereby, for and on behalf of this school district. |
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10. SECOND READING, RECOMMENDED FOR ACTION
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10.1. From Board Committees
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10.2. From the Superintendent
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11. EXPEDITED/EMERGENCY ACTIONS
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12. ITEM(S) REMOVED FROM CONSENT AGENDA
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13. INFORMATIONAL ITEMS/REPORTS
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13.1. From Board Committees
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13.1.1. Budget Calendar for the 2022-23 Budget
Rationale:
Board Policy 3100 (Attachment One) directs staff to present a budget calendar.
Explanation The budget calendar includes the following: Publication of the budget hearing date on September 18, 2022; the public hearing/budget forum on September 26, 2022; and budget approval on September 27, 2022. Attachment Two is the budget calendar for the 2022-23 budget.
Proposal An information item for Board comments and suggestions.
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13.2. From The Career Academy
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13.3. From the Superintendent
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13.3.1. Superintendent Update
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13.3.2. Monthly Financial Report
Rationale:
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.
Explanation
The monthly financial report for the month ending January 31, 2022, is attached. Proposal Information item; no Board action required.
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14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:
March 2:
Thank You Teacher Ceremony, Governor's Mansion, 8:00 a.m. Chamber Coffee, Chamber Office, 8:00 a.m. March 8: LIBA Elected Officials Forum, LIBA Office, 7:30 a.m. Board Meeting, LPSDO, 6:00 p.m. March 14-18: Quarter Break - No School- All Levels March 16: GNSA Meeting, NCSA, 3:30 p.m. March 22: No Board Meeting April 12: Board Meeting, LPSDO, 6:00 p.m. |
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15. PUBLIC COMMENT
Rationale:
In the interest of maintaining the orderly decorum of the Lincoln School Board's meetings, the following rules are established for the conduct of all person attending a meeting of the Lincoln Board of Education and for those participating in public comment:
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16. REQUEST FOR CLOSED SESSION
Rationale:
The Lincoln Board of Education is authorized by state statute to hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. The subject matter and the reason necessitating the closed session are to be identified in the motion to close. Closed sessions may be held for, but shall not be limited to, such the subject matter and the reasons set forth in the Proposal section below.
Explanation |
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16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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17. ADJOURNMENT
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