November 23, 2021 at 6:00 PM - Board of Education Regular Meeting
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1. LPS BOARD OF EDUCATION INFORMATION
Rationale:
Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media. A mailing list is maintained at the Lincoln Public Schools District Office. A public notice was published in the LINCOLN JOURNAL STAR. |
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2. CALL TO ORDER
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3. ROLL CALL
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4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
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5. APPROVAL OF MINUTES
Rationale:
The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.
Explanation The minutes have been prepared for Board approval.
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6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
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6.1. Staff Celebration: Lux Middle School Honored as a 2021 Blue Ribbon School and designated as "Exemplary High Performing" by U.S. Department of Education
Rationale:
Lux Middle School has been honored as a 2021 Blue Ribbon School by the U.S. Department of Education. Lux earned this distinction for its overall academic performance and its progress in closing achievement gaps. Lux is one of only 326 schools in the country to earn the honor this year. Lux was recently formally honored during a ceremony in Washington, D.C. EXPLANATION: The U.S. Department of Education has named Lux Middle School a Blue Ribbon School for 2021. Lux learned about the honor recently after going through a rigorous application and review process. The Blue Ribbon program recognizes public and private elementary, middle and high schools. Honored schools are chosen based on their overall academic performance and their progress in closing achievement gaps. Lux was one of only 326 schools in the country to receive the honor this year. Lux became the eighth school within Lincoln Public Schools to earn the award since it began in 1982. LPS Superintendent Steve Joel said this about the honor: "As a Blue Ribbon School, Lux joins an elite group of schools in the country. They’re now one of a number of LPS schools that have won this award, which reflects the excellent teaching and learning that takes place across the district. It’s the hard work and dedication of Principal Dohmen, staff, and students that have made this possible. All of LPS is incredibly proud of this honor they’ve so deservedly earned." Lux Principal Duane Dohmen had this to say about the award: "It’s not only about our achievements in the classroom and with student scores. It’s also about the culture we’ve created here at Lux, a culture that not only promotes academic excellence but stresses positive relationships, diversity, and making responsible choices.
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6.2. LPS Community Contributions
Rationale:
This year, Lincoln Public Schools surpassed our goal of $150,000 by pledging $155,713.50 for our Combined Community Campaign! This is a 13.5% increase from last year. Our theme, "See the need. Meet the need" was reflected in you and your staff’s efforts and contributions to support our students and families. You can go to this link to view your school’s/department’s contribution data for the past three years. We will recognize the following schools and departments at the November 23rd school board meeting. Top 5 Contributions Elementary:
Top 2 Contributions MS & HS Middle School:
Elementary:
High School:
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6.3. Update - 2021 LPS Pandemic Plan & Procedures and Action if Needed
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7. PUBLIC COMMENT
Rationale:
In the interest of maintaining the orderly decorum of the Lincoln School Board's meetings, the following rules are established for the conduct of all person attending a meeting of the Lincoln Board of Education and for those participating in public comment:
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8. CONSENT AGENDA
Rationale:
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8.1. Human Resources Matters
Rationale:
The Human Resources Division also includes the Office of Risk Management. As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.
Explanation: That the Board approve the Human Resources items presented in the attachment(s).* *The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations. Therefore, this attachment(s) is not included in agenda materials provided the public and the news media. Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request. That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district. |
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8.2. Routine Business
Rationale:
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.
Explanation
The items included in routine business for this meeting are: a. REGULAR CLAIMS - Claims for the period ending November 23, 2021, were previously provided. Federal Tax ACH Deposit of $6,030.26. State Tax ACH Deposit of $1,037,358.78. Procurement Card ACH Transfer of $72,124.33. Term Life/Disability ACH Transfer of $193,056.48. Retirement ACH Transfer of $5,425,731.11. Vendor ACH Transfer of $8,409.89. b. PAYROLL FOR RATIFICATION - Payroll for the period ending November 4, 2021, in the amount of $25,874.44. c. GIFTS - Approval for the gifts listed on the attached gift report.
d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for playground equipment; football helmets & uniforms; paving replacement; refuse & recycling service; cafeteria tables; maintenance plan; lease agreement; items listed for auction; and any other bids/contracts/routine business as presented.
Proposal
That the Lincoln Board of Education approve the following items of routine business: a. The regular claims for period ending November 23, 2021. b. Payroll for the period ending November 4, 2021.
c. Gifts for Southeast, Southwest, and the district.
d. Bids/contracts/other routine business for playground equipment; football helmets & uniforms; paving replacement; refuse & recycling service; cafeteria tables; maintenance plan; lease agreement; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
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9. FIRST READING, ACTION AT NEXT MEETING
Rationale:
*The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
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9.1. From Board Committees
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9.1.1. Newly Annexed Property to the City of Lincoln
Rationale:
The Board of Education assigns school attendance areas to property newly annexed to the City of Lincoln or newly platted. This action establishes school attendance areas prior to the sale of residential lots, allowing purchasers to know what schools their children will attend.
Explanation
The City of Lincoln has annexed four parcels of land, which automatically brings these properties into the district of Lincoln Public Schools. These properties need to be assigned attendance centers so that potential purchasers of homes in this area will know which schools they will be attending: Aster Road and Tallgrass Parkway, Final Plat #21070, for 2021-22 school year: Kooser Elementary School, Schoo Middle School, and North Star High School Reunion Ridge Cup, Annexation Ordinance #21151, for 2021-22 school year: Adams Elementary School, Moore Middle School, Southwest High School Proposal That the Board discuss the proposed attendance area assignments of the newly annexed properties.
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9.1.2. Lincoln High School Enhancement & Renovation Project #10413
Rationale:
Sealed bids were received on November 18, 2021, from interested vendors, to provide enhancements and renovations at Lincoln High School.
Explanation: It is recommended that an award be made to the lowest responsible vendor meeting specifications: BIC Construction LLC, (Lincoln, Nebraska) $1,180,000.00 Add Alternate # 2-FCS #S131 will also be included for this project. Total $1,223,900.00 There were three other bidders: Rogge General Contractors Inc., (Lincoln, Nebraska) $1,243,000.00 Perry Reid Construction LLC, (Lincoln, Nebraska) $1,254,000.00 Genesis Contracting Group LLC, (Lincoln, Nebraska) $1,264,000.00 A complete tabulation is available in the Purchasing Department. This will be a total expenditure of $1,223,900.00 from the 2020 Bond Fund and other appropriate building funds. |
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9.1.3. Board Member Election Districts
Rationale:
Under Sections 79-551 and 32-544, Lincoln Public Schools’ (LPS) seven Board members are elected by wards or election districts. The Lancaster County Election Commissioner, subject to review by the school board is charged with dividing LPS into seven numbered wards or election districts from time to time in accordance with law. The Lancaster County Election Commissioner with the assistance of the LPS Board Redistricting Committee has completed the undertaking and such proposed wards or election districts are now subject to review and action by the entire Board.
Explaination: As a result of the recent Federal Decennial Census and the population changes shown therein, Section 32-552 and other laws require that the seven ward and election district boundaries from which LPS Board members are elected be redrawn. The Lancaster County Election Commissioner, with assistance from the LPS Board Redistricting Committee has redrawn the seven ward and election district boundaries as necessary to meet legal requirements. The maps of the new boundaries of the seven LPS wards and election district for discussion are attached. The attached spreadsheet delineates the population per election district and the deviation from the mean population of 42,465.
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9.2. From the Superintendent
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9.2.1. Fruits, Vegetables, and Potatoes #10410
Rationale:
Bids were requested from interested vendors to provide frozen and canned fruit, vegetable, and potato products for use by Nutrition Services for all locations. The contract prices are for the period of December 1, 2021, through November 30, 2022. There are 2 optional one-year renewal periods.
Explanation It is recommended that award be made to the lowest responsible vendors meeting specifications, based on estimated expenditures: Cash-Wa Distributing (Kearney, Nebraska) $167,083.57 Churchfield Trading Company (Boise, Idaho) $16,354.25 National Food Group (Novi, Michigan) $10,941.24 Performance Foodservice/Reinhart (Omaha, Nebraska) $10,590.00 Schreiber Foods International (Upper Saddle River, New Jersey) $21,900.00 Sysco Lincoln (Lincoln, Nebraska) $90,238.09 J.R. Simplot Company (Boise, Idaho) $387,835.80 Total $704,942.95 (estimated annual) There were 43 items on the bid. Proposals and contracts are available in the Purchasing Department. This will be an estimated annual expenditure of $704,942.95 from the Nutrition Services Fund. Proposal That the Board discuss this award to the above listed vendors. The Board, by approving these purchases with the above vendors, hereby designates the Director of Nutrition Services or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under these purchase orders. |
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10. SECOND READING, RECOMMENDED FOR ACTION
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10.1. From Board Committees
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10.2. From the Superintendent
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10.2.1. Series 2021 Bond Issue
Rationale:
On February 11, 2020, the legal voters of Lincoln Public Schools approved a proposition to issue bonds of the District in a principal amount not to exceed two hundred ninety million ($290,000,000) for the purpose of paying the costs of:
Explanation
Staff is preparing for the second and final issuance of the authorized bonds and has worked with the district’s financial advisor (Piper Sandler & Co.), with its bond counsel (Gilmore & Bell), and with its general counsel (Perry, Guthery, Haase & Gessford) to prepare the attached draft resolution and to meet all other requirements necessary for the second issuance of bonds ("Series 2021") authorized in the February 11, 2020, bond election. Proposal
That the Board of Education approve the attached resolution in its current form or with such changes as may be approved by the Associate Superintendent for Business Affairs or her designee to issue bonds for the purposes approved by the voters in an amount not to exceed $95,000,000, by Lancaster County School District 0001 (Lincoln Public Schools), and to authorize all actions necessary or appropriate as provided in such resolution by the District’s staff, and its representatives in accordance with and subject to the following provisions:
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11. EXPEDITED/EMERGENCY ACTIONS
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12. ITEM(S) REMOVED FROM CONSENT AGENDA
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13. INFORMATIONAL ITEMS/REPORTS
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13.1. From Board Committees
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13.1.1. Annual Financial Audit
Rationale:
State Law Section 79-1089, Chapter 1, of Title 92 of the Nebraska Administrative Code, Board Policy 3600, and other state and federal laws and regulations require an annual financial audit for Lancaster County School District 001 (Lincoln Public Schools).
Explanation
The 2020-21 audits for the school district and Educational Service Unit No. 18 have been completed. A representative from BerganKDV will be present to discuss the audits. Proposal
Information item; no action is required.
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13.2. From The Career Academy
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13.3. From the Superintendent
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13.3.1. Superintendent Update
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13.3.2. Monthly Financial Report
Rationale:
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.
Explanation The monthly financial report for the month ending October 31, 2021, is attached. Proposal Information item; no Board action required.
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14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:
November 24-26: No School All Levels
November 29: No Elementary School December 1: Chamber Coffee, 8:00 am, Chamber Office December 3: Scottish Rite Portrait Ceremony, 4:15 pm, LPSDO December 14: Board Meeting, 6:00 pm, LPSDO |
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15. PUBLIC COMMENT
Rationale:
In the interest of maintaining the orderly decorum of the Lincoln School Board's meetings, the following rules are established for the conduct of all person attending a meeting of the Lincoln Board of Education and for those participating in public comment:
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16. REQUEST FOR CLOSED SESSION
Rationale:
The Lincoln Board of Education is authorized by state statute to hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. The subject matter and the reason necessitating the closed session are to be identified in the motion to close. Closed sessions may be held for, but shall not be limited to, such the subject matter and the reasons set forth in the Proposal section below.
Explanation |
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16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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17. ADJOURNMENT
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