October 26, 2021 at 6:00 PM - Board of Education Regular Meeting
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1. LPS BOARD OF EDUCATION INFORMATION
Rationale:
Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media. A mailing list is maintained at the Lincoln Public Schools District Office. A public notice was published in the LINCOLN JOURNAL STAR. |
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2. CALL TO ORDER
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3. ROLL CALL
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4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
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5. APPROVAL OF MINUTES
Rationale:
The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.
Explanation The minutes have been prepared for Board approval.
Attachments:
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6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
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6.1. CLC Lights On After School Program
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6.2. LPS Scholar Cadre
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6.3. Update - 2021 LPS Pandemic Plan & Procedures and Action if Needed
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7. PUBLIC COMMENT
Rationale:
In the interest of maintaining the orderly decorum of the Lincoln School Board's meetings, the following rules are established for the conduct of all person attending a meeting of the Lincoln Board of Education and for those participating in public comment:
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8. CONSENT AGENDA
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8.1. Human Resources Matters
Rationale:
The Human Resources Division also includes the Office of Risk Management. As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management.
Explanation: That the Board approve the Human Resources items presented in the attachment(s).* *The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations. Therefore, this attachment(s) is not included in agenda materials provided the public and the news media. Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request. That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district. |
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8.2. Routine Business
Rationale:
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.
Explanation
The items included in routine business for this meeting are: a. REGULAR CLAIMS - Claims for the period ending October 26, 2021, were previously provided. Federal Tax ACH Deposit of $111,578.49. Procurement Card ACH Transfer of $98,650.16. Child Support ACH Transfer of $458.00. Blue Cross/Blue Shield ACH Transfer of $5,622,523.22. Term Life/Disability ACH Transfer of $131,617.33. Retirement ACH Transfer of $5,399,445.93. Vendor ACH Transfer of $8,409.89. b. PAYROLL FOR RATIFICATION - Payroll for the periods ending October 6 and 15, 2021, in the amount of $353,183.06. c. GIFTS - Approval for the gifts listed on the attached gift report.
d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for curriculum; amendment to an agreement; hardware and software; lease agreement; items listed for auction; and any other bids/contracts/routine business as presented.
Proposal
That the Lincoln Board of Education approve the following items of routine business: a. The regular claims for period ending October 26, 2021. b. Payroll for the periods ending October 6 and 15, 2021.
c. Gifts for Southwest.
d. Bids/contracts/other routine business for curriculum; amendment to an agreement; hardware and software; lease agreement; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
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9. FIRST READING, ACTION AT NEXT MEETING
Rationale:
*The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
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9.1. From Board Committees
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9.2. From the Superintendent
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9.2.1. Community Learning Center Agreements with: Boys & Girls Club of Lincoln/Lancaster County, Cedars Youth Services, Civic Nebraska, Lincoln Housing Authority, Willard Community Center, YMCA of Lincoln, and Northeast Family Center #10418
Rationale:
Lincoln Public Schools has various sites throughout the district which provide services related to Community Learning Center (CLC) activities.
Explanation
It is recommended that agreements be entered into between Lincoln Public Schools and the following entities: Boys and Girls Club of Lincoln/Lancaster County, Cedars Youth Services, Civic Nebraska, Lincoln Housing Authority, Willard Community Center, YMCA of Lincoln, and Northeast Family Center, to provide services related to Community Learning Center (CLC) activities at various LPS locations. These agreements will be valid through September 30, 2022.
This will be an expenditure of $929,688.00 from the General, Federal, and Special Grant Funds. Complete copies of the proposed agreements are available in the Purchasing Department. Proposal The Board, by approving this agreement with the CLC sites, is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of CLC, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement. |
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9.2.2. New High Schools Gymnasium Equipment Install Package #10414
Rationale:
LPS contracted with Hausmann Construction, Inc., to serve as the district’s construction manager at risk for the new high school sites (Projects). Under the construction manager contract with Hausmann, Hausmann is required to competitively bid all work on the Projects. Hausmann, in conjunction and consultation with the LPS Operations Department, requested bids from interested and qualified subcontractors to furnish all labor, materials, and equipment for gymnasium equipment installation on the Projects per the plans as presented. Hausmann is required to award a subcontract to the lowest responsible bidder for the work, subject to approval by LPS.
Explanation
Bid Scopes and Construction Manager Recommendations: Scope 03 (Gymnasium Equipment) Sports Construction Midwest (Adel, Iowa) $29,360.00 A complete bid tabulation is available in the Purchasing Department. This will be an expenditure of $29,360.00 from 2020 Bond fund. Proposal
The Board, by approving this work on these Projects, is approving the award of a subcontract by Hausmann Construction to Sports Construction Midwest, the contract documents for the work on these Projects and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, approve and deliver necessary contract or construction documents, and any amendments, change orders, construction addenda, modifications, clarifications, adjustments or change directives and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract, and any amendments, change orders, construction addenda, modifications, clarifications, adjustments or change directives and all associated construction documents related thereto on a day to day basis during this project as contemplated thereby, for and on behalf of this School District, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator for the work on these Projects. |
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9.2.3. New High Schools Signage #9577-5
Rationale:
LPS contracted with Hausmann Construction, Inc., to serve as the District’s construction manager at risk for the new high school site (Projects). Under the construction manager contract with Hausmann, Hausmann is required to competitively bid all work on the Projects. Hausmann, in conjunction and consultation with the LPS Operations Department, requested bids from interested and qualified subcontractors to furnish all labor, materials, and equipment for signage on the Projects per the plans as presented. Hausmann is required to award a subcontract to the lowest responsible bidder for the work, subject to approval by LPS.
Explanation Bid Scopes and Construction Manager Recommendations: Scope 03 (Signage) ASI Signage Solutions (Omaha, Nebraska) $118,130.00 Love Signs LLC (Grand Island, Nebraska) $126,518.22 Ace Sign Displays (South Sioux City, Nebraska) $133,580.00 Nebraska Sign (Lincoln, Nebraska) $179,189.00 A complete bid tabulation is available in the Purchasing Department. This will be an expenditure of $118,130.00 from 2020 Bond fund. Proposal
The Board, by approving this work on these Projects, is approving the award of a subcontract by Hausmann Construction to ASI Signage Solutions, the contract documents for the work on these Projects and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, approve and deliver necessary contract or construction documents, and any amendments, change orders, construction addenda, modifications, clarifications, adjustments or change directives and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract, and any amendments, change orders, construction addenda, modifications, clarifications, adjustments or change directives and all associated construction documents related thereto on a day to day basis during this project as contemplated thereby, for and on behalf of this School District, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator for the work on these Projects. |
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9.2.4. New High Schools Goal Posts #9577-5
Rationale:
LPS contracted with Hausmann Construction, Inc., to serve as the District’s construction manager at risk for the new high school site (Projects). Under the construction manager contract with Hausmann, Hausmann is required to competitively bid all work on the Projects. Hausmann, in conjunction and consultation with the LPS Operations Department, requested bids from interested and qualified subcontractors to furnish all labor, materials, and equipment for goal posts and installation on the Projects per the plans as presented. Hausmann is required to award a subcontract to the lowest responsible bidder for the work, subject to approval by LPS.
Explanation Bid Scopes and Construction Manager Recommendations: Scope 03 (Goal Posts & Installation) Stadium Sports (Wayne, Nebraska) $30,280.00 Sportsfield Specialties (Delhi, New York) $35,694.00 A complete bid tabulation is available in the Purchasing Department. This will be an expenditure of $30,280.00 from 2020 Bond fund. Proposal
The Board, by approving this work on these Projects, is approving the award of a subcontract by Hausmann Construction to Stadium Sports, the contract documents for the work on these Projects and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, approve and deliver necessary contract or construction documents, and any amendments, change orders, construction addenda, modifications, clarifications, adjustments or change directives and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract, and any amendments, change orders, construction addenda, modifications, clarifications, adjustments or change directives and all associated construction documents related thereto on a day to day basis during this project as contemplated thereby, for and on behalf of this School District, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator for the work on these Projects. |
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9.2.5. Standing Bear High School Glulams #9577-5
Rationale:
LPS contracted with Hausmann Construction, Inc., to serve as the District’s construction manager at risk for the new high school site (Projects). Under the construction manager contract with Hausmann, Hausmann is required to competitively bid all work on the Projects. Hausmann, in conjunction and consultation with the LPS Operations Department, requested bids from interested and qualified subcontractors to furnish all labor, materials, and equipment for Glu Laminated Beams and Decking Supply on the Projects per the plans as presented. Hausmann is required to award a subcontract to the lowest responsible bidder for the work, subject to approval by LPS.
Explanation
Bid Scopes and Construction Manager Recommendations: Scope 03 (Glulams) R.E.W Supply LTD. (St. Paul, Minnesota) $474,000.00 Bell Structural Solutions (New Brighton, Minnesota) $507,230.00 Western Wood Structures (Tualatin, Oregon) $513,008.00 Leslie Structural Sales (Omaha, Nebraska) $582,750.00 Timber Systems LLC (Lapeer, Michigan) $600,426.00 A complete bid tabulation is available in the Purchasing Department. This will be an expenditure of $474,000.00 from 2020 Bond fund. Proposal
The Board, by approving this work on these Projects, is approving the award of a subcontract by Hausmann Construction to R.E.W. Supply LTD, the contract documents for the work on these Projects and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, approve and deliver necessary contract or construction documents, and any amendments, change orders, construction addenda, modifications, clarifications, adjustments or change directives and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract, and any amendments, change orders, construction addenda, modifications, clarifications, adjustments or change directives and all associated construction documents related thereto on a day to day basis during this project as contemplated thereby, for and on behalf of this School District, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator for the work on these Projects. |
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10. SECOND READING, RECOMMENDED FOR ACTION
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10.1. From Board Committees
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10.1.1. Legislative Guidelines
Rationale:
Each year, various federal, state, and local governmental bodies will consider legislative and administrative actions that will have an impact on Lincoln Public Schools.
Explanation: The following guidelines have been proposed as additions to the legislative guidelines: #15: Empowers the District to provide appropriate compensation and benefits for its employees. #16: Protect the District from litigation, and/or claims against its employees, board members, or the District in general.
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10.2. From the Superintendent
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11. EXPEDITED/EMERGENCY ACTIONS
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12. ITEM(S) REMOVED FROM CONSENT AGENDA
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13. INFORMATIONAL ITEMS/REPORTS
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13.1. From Board Committees
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13.2. From The Career Academy
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13.3. From the Superintendent
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13.3.1. Superintendent Update
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13.3.2. Monthly Financial Report
Rationale:
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.
Explanation The monthly financial report for the month ending September 30, 2021, is attached. Proposal Information item; no Board action required.
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13.3.3. Tax-Exempt Financing Compliance
Rationale:
On February 14, 2012, the Board adopted a tax-exempt financing compliance resolution and procedure. As an issuer of tax-exempt bonds, the district understands there are IRS codes and related regulations that impose ongoing requirements related to the proceeds of the tax-exempt bonds and the project facilities financed by the tax-exempt bonds. The Board assigned the Associate Superintendent for Business Affairs as the Bond Compliance Officer.
Explanation The Bond Compliance Officer is to report to the Board the district’s compliance with the resolution and procedures. Compliance checklists are done annually for all outstanding tax-exempt bonds. No deficiencies have been discovered during these procedures. Proposal Information item; no Board action required. |
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14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:
October 27 - Future Teacher MC Reception, 5:00 pm, Goodrich Middle School
October 28 - Face the Chamber, 12:00 pm, Country Club November 3 - Chamber Coffee, 8:00 am, Chamber Office November 9: LIBA Elected Officials Meting, 7:30 am, LIBA Offices Board Meeting, 6:00 pm, LPSDO |
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15. PUBLIC COMMENT
Rationale:
In the interest of maintaining the orderly decorum of the Lincoln School Board's meetings, the following rules are established for the conduct of all person attending a meeting of the Lincoln Board of Education and for those participating in public comment:
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16. REQUEST FOR CLOSED SESSION
Rationale:
The Lincoln Board of Education is authorized by state statute to hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. The subject matter and the reason necessitating the closed session are to be identified in the motion to close. Closed sessions may be held for, but shall not be limited to, such the subject matter and the reasons set forth in the Proposal section below.
Explanation |
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16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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17. ADJOURNMENT
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