July 30, 2019 at 6:00 PM - Board of Education Regular Meeting
| Agenda |
|---|
|
1. LPS BOARD OF EDUCATION INFORMATION
Rationale:
Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media. A mailing list is maintained at the Lincoln Public Schools District Office. A public notice was published in the LINCOLN JOURNAL STAR. |
|
2. CALL TO ORDER
|
|
3. ROLL CALL
|
|
4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
|
|
5. APPROVAL OF MINUTES
Rationale:
The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.
Explanation The minutes have been prepared for Board approval.
Attachments:
()
|
|
6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
|
|
6.1. Student Celebration: Middle School Students Earn High School Credit at The Career Academy Summer Program
Rationale:
BACKGROUND:
Over the past several years selected students attending Title middle schools are given the opportunity to earn high school credit in the summer prior to their 9th grade year. This summer we completed the second year of a similar program at The Career Academy (TCA). EXPLANATION: For the past several years, students who attend Title middle schools and who are selected by their principals and counselors, have the opportunity to earn credit for two high school classes during the summer prior to their 9th grade year. Generally, the first three weeks of class are at their middle school and the second three weeks, at the high school they are attending. This summer we completed the second year of a similar program at the Career Academy encouraging students to consider TCA as an option later in their high school journey. This Student Celebration features: Linda Hix, Director of Federal Programs; TCA Administrators, and incoming ninth grade students to describe the experience. |
|
6.2. Staff Celebration: Belmont Elementary School Awarded Golden PSI Award by the American Psychological Association and its Board of Educational Affairs (BEA)
Rationale:
BACKGROUND:
The American Psychological Association and its Board of Educational Affairs (BEA) has awarded Belmont Elementary School with the 2019 BEA Golden Psi Award. Belmont becomes only the seventh school in the country to win this honor; previous winners included schools from Los Angeles, Dallas, and Florida. The award is open to all public and private schools, from pre-kindergarten through 12th grade. The award recognizes schools that use evidence-based practices to affect student academic engagement and development; and affect student social-emotional engagement and development. EXPLANATION: The American Psychological Association and its Board of Educational Affairs awarded Belmont Elementary School with the BEA Golden Psi Award for 2019. The award recognizes schools that use evidence-based practices to affect student academic engagement and development; and affect student social-emotional engagement and development. Beth Doll, interim director of the University of Nebraska-Lincoln College of Education and Human Sciences and a board member for the American Psychological Association’s Board of Educational Affairs, had this to say when presenting the award: "In a competition dominated by coastal states, Belmont has proven that the Great Plains state of Nebraska does quality education well. I want to say thank you for all that you do for the Lincoln community and congratulations." Jenny Fundus, director of Special Education for Lincoln Public Schools, said this about Belmont Elementary School and the honor: "I am so excited that Belmont Elementary School has received the BEA Golden Psi Award. Staff at Belmont Elementary go above and beyond to ensure every student achieves at high levels. It's wonderful to see a school's hard work be recognized. Way to go, Belmont Cougars!" |
|
7. PUBLIC COMMENT
Rationale:
In keeping with Board Policy 8420:
|
|
8. CONSENT AGENDA
Rationale:
|
|
8.1. Human Resources Matters
Rationale:
Explanation:
The Human Resources Division also includes the Office of Risk Management. As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management. This report includes routine Human Resources changes:
|
|
8.2. Routine Business
Rationale:
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district.
Explanation The items included in routine business for this meeting are: a. REGULAR CLAIMS - Claims for the period ending July 30, 2019, were previously provided. Federal Tax ACH Deposit of $6,449,731.47. State Tax ACH Deposit of $969,117.22. Procurement Card ACH Transfer of $292,738.00. Child Support ACH Transfer of $19,918.76. Office Depot ACH Transfer of $53,756.26. Blue Cross/Blue Shield ACH Transfer of $5,159,379.71. Term Life/Disability ACH Transfer of $404,139.85. Retirement ACH Transfer of $5,481,897.41. Vendor ACH Transfer of $291,341.08. b. PAYROLL FOR RATIFICATION - Payroll for the periods ending June 28, July 7, and July 15, 2019, in the amount of $18,168,729.55. c. GIFTS - Approval for the gifts listed on the attached gift report.
d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS - Bids/contracts/other routine business will be presented for approval for installation of a concrete play slab; the purchase of musical instruments and equipment; engineering services; the installation of playground soft surface rubber tile; tunnel ventilation; the purchase of a wheelchair school bus; the purchase of iPads; consulting services; community learning center agreements; a subscription for digital content; an agreement for the Truancy Diversion Program; the purchase of digital wireless standards; an agreement for the snack program; items listed for auction; and any other bids/contracts/routine business as presented. Proposal
That the Lincoln Board of Education approve the following items of routine business: a. The regular claims for period ending July 30, 2019. b. Payroll for the periods ending June 28, July 7, and July 15, 2019.
c. Gifts for Irving, Lincoln High, Northeast, Southwest.
d. Bids/contracts/other routine business for installation of a concrete play slab; the purchase of musical instruments and equipment; engineering services; the installation of playground soft surface rubber tile; tunnel ventilation; the purchase of a wheelchair school bus; the purchase of iPads; consulting services; community learning center agreements; a subscription for digital content; an agreement for the Truancy Diversion Program; the purchase of digital wireless standards; an agreement for the snack program; items listed for auction; and any other bids/contracts/routine business as presented.
Attachments:
()
|
|
8.3. Option Enrollment Student Applications for 2019-20
Rationale:
On March 26, 2019, the Board adopted a resolution to accept option enrollment students for the 2019-20 school year. Applications for enrollment during the 2019-20 school year have been received and are in compliance with the Board resolution of March 26, 2019. Explanation WHEREAS, the students who have been assigned student numbers 432102, 432101, 432129, 432300, 432383, 272253, 432562, 432563, 432548 and 235855 (for purposes of confidentiality, assigned numbers are being used) meet one or more of the criteria of the Board resolution of March 26, 2019, with regard to such option students; THEREFORE, BE IT RESOLVED that the aforementioned students be accepted as option students on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools.
Attachments:
()
|
|
8.4. Late Requests for Enrollment Option Out 2019-20
Rationale:
March 15, 2019, was the deadline for enrollment option applications to be completed for students wishing to attend school in a district other than the one in which they reside for the 2018-19 school year. The Lincoln Public Schools Board of Education has authority to waive the deadline for late enrollment option requests (NDE Rule 7, Section 004.05). Explanation Student Number Option District |
|
9. FIRST READING, ACTION AT NEXT MEETING
Rationale:
*The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
|
|
9.1. From Board Committees
|
|
9.1.1. Policy 3770 - Lincoln Public Schools Safe Pupil Transportation Plan
Rationale:
Board policies are regularly reviewed to assure consistency with changes in federal or state statutes, administrative directives, or recommended changes in district practice. Recent changes in state pupil transportation rules prompted revisions to Policy 3770.
The changes to Policy 3770 incorporates the changes to Rules 91 and 92 of the pupil transportation rules. That the Board discuss revisions to Policy 3770.
Attachments:
()
|
|
9.2. From the Superintendent
|
|
9.2.1. Contract with First Student, Inc. for Student Transportation #9747
Rationale:
It is recommended that Lincoln Public Schools enter into an agreement with First Student, Inc. to provide transportation services and loan certain employees to Lincoln Public Schools as directed by the Lincoln Public Schools Transportation Department. The contract would be effective from July 1, 2019, to June 30, 2020.
Explanation The contract provides for up to 15 drivers based on the rates below: First Student-owned and operated school buses $284.82 (per route) District-owned and First Student-operated school buses $236.46 (per route) Additional/excess/shuttle driver hourly rate $44.07 Hourly charter transportation $44.07 Other hourly charges $33.05 All costs will increase by 2.5% each year. This will be an estimated annual expenditure of $500,000.00 from the General Fund. A copy of the agreement is available in the Purchasing Department. Proposal The Board, by approving this contract with First Student, Inc., is approving the provision of the agreement by them and all associated documents related thereto, according to the terms and conditions as presented or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver such documents, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction and implement the same as contemplated thereby, for and on behalf of the district. The Board, by approving this contract with First Student Inc., hereby designates the Director of Transportation, or another person selected by the Associate Superintendent for Business Affairs from time to time as its program administrator under this contract. |
|
9.2.2. Den Hartog Field Synthetic Turf Improvements #9744
Rationale:
Bids were requested from interested vendors for the installation of synthetic turf field improvements at Den Hartog Field. Services will include: site demolition, grading, installation of aggregate base course, installation of storm sewer piping, synthetic turf, and other minor improvements.
Explanation It is recommended that award be confirmed to the lowest responsible bidder meeting specifications: Nemaha Landscape Construction, Inc. (Lincoln, Nebraska) $947,500.00 There was one other bidder. Mid-American Golf and Landscape Inc., (Lee’s Summit, Missouri) $994,086.00 A complete bid tabulation is available in the Purchasing Department. This will be a total expenditure of $947,500.00 from the Depreciation Fund, the Central Interscholastic Athletic Fund, and/or the Special Grants Fund. Proposal
The Board, by approving this agreement with Nemaha Landscape Construction, Inc., is approving the award, the contract documents for this project, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent for Business Affairs or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent for Business Affairs or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent for Business Affairs or a designee from time to time as its program administrator under this agreement. |
|
10. SECOND READING, RECOMMENDED FOR ACTION
|
|
10.1. From Board Committees
|
|
10.1.1. Policy 5110 - Admission Procedures
Rationale:
Periodically, changes in federal or state law requires the Lincoln Board of Education to review existing policies to ensure compliance with these changes. Following each session of the Nebraska Unicameral, the Board’s policies are reviewed to identify the policies that need to be deleted, revised, or added. Explanation
Attachments:
()
|
|
10.1.2. Policy 5345 - Military Recruiters
Rationale:
Periodically, changes in federal or state law requires the Lincoln Board of Education to review existing policies to ensure compliance with these changes. Following each session of the Nebraska Unicameral, the Board’s policies are reviewed to identify the policies that need to be deleted, revised, or added.
Explanation Policy 5345 is recommended as a new policy based on changes in law created by the passage of LB 575. LB 575 requires that each school district adopt a policy to provide access to military recruiters. Policy 5345 satisfies this new requirement and includes the bill’s provisions. Proposal That the Board approve revisions to Policy 5345.
Attachments:
()
|
|
10.1.3. Land Acquisition - Van Dorn Street Property
Rationale:
It is recommended that Lincoln Public Schools ("LPS") enter into a Property Purchase and Sale Agreement (the "Agreement") to purchase real estate generally located northwest of Van Dorn Street and South 98th Streets, in the Northeast Quarter of Section 35, Township 10 North, Range 7 East of the 6th P.M., Lancaster County, Nebraska, as shown on Exhibit "A" of the (hereinafter the "School Site") Agreement, which is currently owned by Matodol, LLC, ("Matodol") and Daryl Lee Bohac and Kristie A. Bohac ("Bohac") (collectively "Seller").
The School Site is to consist of approximately 19.15 gross acres that includes numerous Parcel IDs with the final legal description and acres to be determined and defined by an ALTA survey paid for by Seller. The purchase of the School Site is $1,159,175.95 to be adjusted based on the final acres to be purchased as shown by the ALTA survey plus the amount of $75,000.00, which represents a one-time pre-payment by LPS for all future detention/retention facility design, construction and maintenance on the Surrounding Property, and $100,000.00, which represents a one-time pre-payment by LPS for rough grading and drainage work on the School Site, all as specified in the Agreement and as the School Site and Surrounding Property develop, LPS will also have Coordinated Infrastructure Responsibilities and Costs. The Board’s Planning Committee recommends the purchase. Explanation The Planning Committee is recommending that LPS purchase the School Site and enter into the Agreement for such site with the current owners. The proposed Property Purchase and Sale Agreement is available in the Purchasing Department. Proposal That the Board approve the following resolution to purchase the School Site. BE IT RESOLVED, by Lancaster County School District No. 0001, a/k/a Lincoln Public Schools, a Class IV School District under the laws and statutes of the State of Nebraska, at this regular meeting of its Board of Education, ("LPS"), that the Property Purchase and Sale Agreement for the Van Dorn Street site ("Agreement"), in the form on file with official LPS records and as presented at this meeting, or with such changes, except as to the per acre price, as are further negotiated and approved by the Associate Superintendent of Business Affairs, should be and is hereby authorized and approved; BE IT FURTHER RESOLVED, that the Associate Superintendent for Business Affairs or a designee for the School District should be and is hereby delegated the authority and is authorized and directed to further negotiate the final agreement terms and to sign execute and deliver such Agreement after a duly countersigned Agreement has been received from the Seller and any other documents or agreements called for in such Agreement or determined to be in the best interest of the District, for and on behalf of LPS, and is further hereby delegated the authority and is authorized and directed to take all actions on behalf of the District as called for in such Agreement and to complete and pay for all due diligence requirements, to retain and pay any necessary professionals for assistance, to pay the purchase price and all transaction and development costs and expenses as per the Agreement, and to take or cause to be taken all other action necessary or appropriate to close the purchase and conveyance transaction upon satisfactory completion of due diligence, presentation by Seller of good title and an acceptable warranty deed or other necessary documents on the described property to be purchased, received and developed by LPS under the Agreement. |
|
10.2. From the Superintendent
|
|
10.2.1. 2019-20 Board of Education and Superintendent Annual Goals and Priorities
Rationale:
Annually, the Board of Education evaluates the Superintendent and develops Annual Priorities for the Superintendent for the coming school year.
Explanation Nebraska law and Lincoln Public Schools policy require that the Board of Education evaluate its Superintendent of Schools each year. Completed evaluations are confidential reports that are placed in and become a part of the Superintendent's personnel file (Section 79-8,109). The 2019-20 Board of Education and Superintendent’s Annual Goals and Priorities are presented below for consideration at this meeting. 1. To accommodate growth and ensure that existing facilities are efficient and well-maintained, by December 31, 2019,
a. Review the Superintendent’s Facility Advisory Committee recommendations;
b. Update the 10-Year Facility and Infrastructure Plan; and
c. Determine the next steps for addressing facility and infrastructure needs, including high school capacity.
2. To support academic success and improve equitable outcomes for ALL students, by April 15, 2020, in partnership with students, staff, and the community,
a. Create a common definition of equity; and
b. Develop a framework for monitoring and continuously improving equity in Lincoln Public Schools.
|
|
11. EXPEDITED/EMERGENCY ACTIONS
|
|
12. ITEM(S) REMOVED FROM CONSENT AGENDA
|
|
13. INFORMATIONAL ITEMS/REPORTS
|
|
13.1. From Board Committees
|
|
13.2. From The Career Academy
|
|
13.3. From the Superintendent
|
|
13.3.1. Superintendent Update
|
|
13.3.2. Monthly Financial Report
Rationale:
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented.
ExplanationThe monthly financial report for the month ending June 30, 2019, is attached. Proposal
Attachments:
()
|
|
14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:
August 2 - New Teacher Welcome Breakfast, 7:30 am, Embassy Suites
August 7 - Chamber Coffee, 8:00 am, Chamber Office August 8 - Chamber Federal Legislative Summit, 8:30 am, Ashland August 13 - Board Meeting, 6:00 pm, LPSDO |
|
15. PUBLIC COMMENT
Rationale:
In keeping with Board Policy 8420:
|
|
16. REQUEST FOR CLOSED SESSION
Rationale:
The Lincoln Board of Education is authorized by state statute to hold a closed session by the affirmative vote of a majority of its voting members if a closed session is clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. The subject matter and the reason necessitating the closed session are to be identified in the motion to close. Closed sessions may be held for, but shall not be limited to, such the subject matter and the reasons set forth in the Proposal section below.
Explanation |
|
16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
|
17. ADJOURNMENT
|
