November 22, 2016 at 6:00 PM - Board of Education Regular Meeting
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1. LPS BOARD OF EDUCATION INFORMATION
Rationale:
 Notice of the time and place of the Lincoln Board of Education meeting was e-mailed to an extensive list of local and regional news media. A mailing list is maintained at the Lincoln Public Schools District Office. A public notice was published in the LINCOLN JOURNAL STAR.
The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools. |
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2. CALL TO ORDER
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3. ROLL CALL
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4. ANNOUNCE OPEN MEETING ACT POSTING AND LOCATION
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5. APPROVAL OF MINUTES
Rationale:
The attached minutes are intended to accurately reflect the action of the Board at its previous meetings.
Explanation The minutes have been prepared for Board approval.
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6. SPECIAL REPORTS, PRESENTATIONS AND CELEBRATIONS OF SUCCESS
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6.1. Student Celebration: LPS Recycling Program
Rationale:
Lincoln Public Schools has an award-winning sustainability program, and LPS students are often the foundation for many of our school programs. In honor of America Recycles Day last week (Nov.15), we honor our students who participate, organize and support the many LPS recycling projects.
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6.2. Employee Recognition for 25-Years of Service
Rationale:
The following employees have achieved the goal of 25-years of professional service to the youth of Lincoln and Lincoln Public Schools:
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6.3. LAUNCH Leadership Presentation
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7. PUBLIC COMMENT
Rationale:
In keeping with Board Policy 8420:
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8. CONSENT AGENDA
Rationale:
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8.1. Human Resources Matters
Rationale:
The Human Resources Division also includes the Office of Risk Management. As such, in addition to the Lincoln Board of Education approving all contractual agreements with employees, all employee benefit issues, all personnel actions, and all other matters within the scope of the Human Resources Division, as part of the Human Resources Matters agenda; the Lincoln Board of Education also must approve the settlement of Workers’ Compensation claims, take action on tort claims filed against the district, and take action on all other matters within the scope of the Office of Risk Management. Explanation This report includes routine Human Resources changes: a. Certificated Employees: Elections – 1 Changes of Status – 1 Separations – 1 b. Substitute Certificated Employees: Elections – 7 Changes of Status – 1 Separations – 2 c. Classified Employees: Elections – 34 Changes of Status – 3 Leaves of Absence – 1 Separations – 17 d. Other: Civic Leaves – 4 Employment of Family Member – 1 Proposal That the Board approve the Human Resources items presented in the attachment(s).*
*The information in the attachment(s) may be protected by privacy legislation until the Board of Education takes action on the staff recommendations. Therefore, this attachment(s) is not included in agenda materials provided the public and the news media. Any information in the attachment(s) that is not protected by privacy legislation, however, is available for public inspection from the Associate Superintendent for Human Resources upon request. That the Board is approving the Human Resources items attached with the information as presented or as on file with official district records and documents relating to each such item, or in such other form as may be approved by the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, and that the Board hereby authorizes the Associate Superintendent for Human Resources, or the Associate Superintendent’s designee, to transact and complete each such item approved hereby, and to sign, execute, and deliver necessary documents or contracts, and to take or cause to be taken any and all other action as may be necessary to complete each such item of transaction as contemplated, for and on behalf of this school district. |
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8.2. Routine Business
Rationale:
At each meeting, the Board of Education is asked to approve certain items of routine business of the school district. Explanation The items included in routine business for this meeting are: a. REGULAR CLAIMS – Claims for the period ending November 22, 2016, were previously provided. Federal Tax ACH Deposit of $2,229.99. State Tax ACH Deposit of $805,116.01. Procurement Card ACH Transfer of $132,426.79. Office Depot ACH Transfer of $8,176.60. Vendor ACH Transfer of $94,186.07. b. PAYROLL FOR RATIFICATION – Payroll for the period ending November 4, 2016, in the amount of $9,683.28. c. GIFTS – Approval for the gifts listed on the attached gift report. d. BIDS/CONTRACTS/OTHER ROUTINE BUSINESS – Bids/contracts/other routine business will be presented for approval for engineering services for replacement of the air handling units at North Star and Southwest; the purchase of a forklift for Nutrition Services; an agreement for student mental health services; items listed for auction; and any other bids/contracts/routine business as presented. Proposal That the Lincoln Board of Education approve the following items of routine business: a. The regular claims for period ending November 22, 2016. b. Payroll for the period ending November 4, 2016. c. Gifts for The Career Academy, Clinton, Lefler, Mickle, Northeast, Norwood Park, Nuernberger Education Center, the Science Focus Program, Sheridan, and the district. d. Bids/contracts/other routine business for engineering services for replacement of the air handling units at North Star and Southwest; the purchase of a forklift for Nutrition Services; an agreement for student mental health services; items listed for auction; and any other bids/contracts/routine business as presented.
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8.3. Option Enrollment Student Application for 2016-17
Rationale:
On February 23, 2016, the Board adopted a resolution to accept option students for the 2016-17 school year. An application has been received from a student requesting that they be accepted as an option student for the 2016-17 school year. Staff recommends that the student referred to in this agenda item be accepted for enrollment as they are in compliance with the Board resolution of February 23, 2016. WHEREAS, the student who has been assigned student number 273290 (for purposes of confidentiality, assigned numbers are being used) meets one or more of the criteria of the Board resolution of February 23, 2016, with regard to such option students; THEREFORE BE IT RESOLVED that the aforementioned student be accepted as an option student on the condition and with the express understanding that all programs, all classes and all buildings of assignment, except as otherwise required by law, shall at all times and from time to time during attendance at Lincoln Public Schools be determined solely by Lincoln Public Schools. |
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8.4. Enrollment of Expelled Student
Rationale:
Lincoln Public Schools regulation 5460.1 and Nebraska state law provides that if a student has been expelled from any public or private school, and the student has not completed the terms or time period of the expulsion, the student shall not be permitted to enroll in this school district until the expulsion period from such other school has expired, unless the Lincoln Board of Education approves by a majority vote the enrollment of such student prior to expiration of the expulsion period. Student number 232547 (for purposes of confidentiality, assigned numbers are being used) has filed the proper application and has requested enrollment. |
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9. FIRST READING, ACTION AT NEXT MEETING
Rationale:
*The Lincoln Board of Education is empowered to act on any item listed on the Agenda at any time during the meeting, irrespective of the time or order listed. Pages listed, or further detail, are available upon request. The Open Meetings Act requires and the intention of the Board is that agenda items be sufficiently descriptive to give the public reasonable notice of the matters to be considered at the meeting. The Lincoln Board of Education Board releases its agenda well in advance of most meetings and desires that all interested persons are fully informed. Any interested person who has a question or needs clarification about the sufficiency of a descriptive item should contact the Office of the Superintendent of Schools.
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9.1. From Board Committees
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9.2. From the Superintendent
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9.2.1. Nebraska Department of Education Innovation Grant
Rationale:
The Nebraska Department of Education (NDE) Innovation Grant Program was created with the passage of Legislative Bill (LB) 519, effective August 30, 2015. This bill allowed for the program’s creation through a transfer from the State Lottery Operation Trust Fund and Nebraska Education Improvement Fund. The competitive grant program provides funding to Local Education Agencies to support the development, expansion, and investment in innovative best practices that improve: (1) education outcomes for early childhood, elementary, middle school or high school students; (2) transitions between any successive stages of education; or (3) transitions between education and the work force. Funded projects must have the potential to be both scalable and replicable in other Nebraska school districts. Rigorous independent evaluation is required. Projects that, based on summative progress reports in 2019, are recommended as a best practice or model for statewide replication and State support may be funded for validation and scale-up efforts at the end of the 30-month grant period. Explanation Proposal Application due date: December 14, 2016. |
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9.2.2. Woods Charitable Fund Breakthrough Initiative Grant
Rationale:
Woods Charitable Fund is offering a new grant opportunity that will support promising and groundbreaking new programs, collaborations and/or organizational best practices in Lincoln. The Breakthrough Initiative Grant (BIG) will be highly competitive, ranging from $150,000 to $500,000 per year for possible multi-year funding. Funded projects could address challenges or needs of broad relevance to Lincoln or could address a very significant challenge affecting a small but unique and vulnerable population in Lincoln. A proposed project could test a specific, innovative new response to an identified problem with a commitment to make the findings widely and openly accessible. Proposed projects must fit within Woods Charitable Fund’s traditional funding interest areas of Arts & Culture, Civic & Community, Education, and Human Services. Explanation Proposal |
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9.2.3. State 21st Century Community Learning Center New Grant Application
Rationale:
The 21st Century Community Learning Centers (CLCs) federally-funded grant program provides grants to eligible schools for the purpose of creating or expanding Community Learning Centers. The primary purpose of 21st Century funds is to provide students with academic enrichment opportunities designed to complement their regular academic program. All CLC services are provided during non-school hours or periods when school is not in session. The CLC programs and activities are designed to build on the capacity of community partners and neighborhood schools. Each site is to have an academic focus to assist participating students in meeting state and local academic achievement standards. Families of students served may also receive services in areas which support family literacy, health, other family support services, and childcare. Explanation This 21st Century CLC grant application is a new funding grant for Campbell Elementary School. The identified school has specific needs which are in line with the goals of the 21st Century grant process. Community partners that will serve as the CLC lead agency and before and after school provider to assist in planning and service provision are yet to be determined. A request for lead agency partner (RFP) and before and after school provider will be conducted November 2016 through January 2017. As a result of the RFP the selected community partner(s), along with others, will be essential to the successful delivery of quality after school opportunities for students. The development of CLC activities at this school will build on the success of Lincoln’s existing 25 CLC schools. This grant in partnership with United Way of Lincoln, will bring necessary resources and support to establish Campbell as a CLC school. CLC program activities will be developed and enhanced to include homework / academic support, STEM, enrichment activities, recreation and leisure, character education, and service learning. It is projected that approximately 100 students will be impacted by programs at this CLC school. The following program goals will guide the program design and delivery: Goal 1: Improve student learning performance in one or more core academic areas. Goal 2: Increase social benefits and improve behavior. Goal 3: Increase family and community involvement in schools. Proposal The Board of Education approves the submission of this federally-funded grant application to the Nebraska Department of Education. The total grant amount over a five year period is projected to be $352,176. In years four and five, grant funds will step down (year four to 80%, year five to 60% of initial grant funding). Community partnerships will contribute resources to meet the step down difference.
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10. SECOND READING, RECOMMENDED FOR ACTION
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10.1. From Board Committees
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10.1.1. Policy 8400-Board Operating Procedures: Meetings
Rationale:
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district.
Explanation The revision of Policy 8400 is to more accurately reflect the definitions of the different types of meetings of the Lincoln Board of Education and to align its language with other policies. Proposal That the Board approve proposed changes to Policy 8400.
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10.1.2. Policy 8410-Board Operating Procedures: Time and Place of Meetings
Rationale:
Lincoln Public Schools reviews policies on an on-going basis and updates policies to ensure that they accurately reflect the ever-changing work of the district. Explanation The revision of Policy 8410 is to more accurately reflect the new ways the district uses technology to announce the time and place of meetings of the Lincoln Board of Education. Proposal That the Board approve proposed changes to Policy 8410.
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10.1.3. Series 2016 Bond Issue
Rationale:
On February 11, 2014, the legal voters of Lincoln Public Schools approved a proposition to issue bonds in a principal amount not to exceed one hundred fifty three million two hundred ninety five thousand dollars ($153,295,000) for the purpose of paying the costs of:
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10.2. From the Superintendent
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10.2.1. Moore Middle School Kitchen Equipment #8742
Rationale:
Sealed bids were received from interested vendors to provide kitchen equipment for Moore Middle School. |
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11. EXPEDITED/EMERGENCY ACTIONS
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12. ITEM(S) REMOVED FROM CONSENT AGENDA
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13. INFORMATIONAL ITEMS/REPORTS
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13.1. From Board Committees
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13.2. From The Career Academy
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13.3. From the Superintendent
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13.3.1. Superintendent Update
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13.3.2. Monthly Financial Report
Rationale:
At the second Board meeting of the month, information regarding the district’s monthly financial report is presented. Explanation The monthly financial report for the month ending October 31, 2016, is attached. Proposal Information item; no Board action required.
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14. ANNOUNCEMENTS OF UPCOMING EVENTS FOR THE BOARD
Rationale:
November 23-25: No School All Levels November 24-25: LPS Closed November 30: Face the Chamber w/Governor Ricketts, 12:00 pm, Lincoln Country Club December 7: Chamber Coffee, 8:00 am, Chamber Office December 13: Board Work Session at 4:30 pm followed by Board Meeting, 6:00 pm, LPSDO |
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15. PUBLIC COMMENT
Rationale:
In keeping with Board Policy 8420:
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16. REQUEST FOR CLOSED SESSION
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
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16.1. Request for Closed Session - Negotiations/Collective Bargaining, Property/Real Estate, Litigation, Security, Criminal Misconduct, Personnel, and Legal Advice Matters
Rationale:
The Lincoln Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice.
Explanation
At this point, it is appropriate for the Board to meet in closed session for one of the stated matters and/or any other permissible closed session matters in compliance with the law. That the Board hold a closed session: 1. For strategy session with respect to negotiations/collective bargaining clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. 2. For strategy session with respect to property/real estate matters clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
3. For strategy session with respect to pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
4. For discussion regarding deployment of security personnel or devices clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
5. For investigative proceedings regarding allegations of criminal misconduct clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
6. For personnel and the evaluation of job performance clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law.
7. For discussions of the legal consequences of specific action and legal advice clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual in compliance with the law. |
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17. ADJOURNMENT
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