October 13, 2014 at 5:15 PM - Operations Committee Meeting
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1. Introduction
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1.1. Call to Order and Roll Call
Description:
The committee chair will call the meeting to order.
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1.2. Meeting Agenda
Description:
The meeting agenda will be reviewed.
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2. Business Items
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2.1. Transportation Services
Description:
We will briefly review our current transportation services and discuss areas we can focus on for the upcoming school year.
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2.1.1. Bus Hubs
Description:
We will discuss the possibility of reviewing current in-town bus routes to reduce number of stops, using transportation hubs where advisable, and using existing city bus shelters as appropriate.
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2.1.2. Budget Reductions
Description:
We will discuss potential budget reductions in transportation. What is the financial impact of increasing walking zones to 2 miles for all students? How much could be raised by charging fees for students living in walking zones if they desire to use our transportation services? Are there any other potential savings?
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2.1.3. Routing
Description:
We would like to determine if there are better routes for some of our buses, especially on Bush Street and other major roads.
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2.1.4. TIES / Versa Trans Data Entry
Description:
We would like to export contact information from TIES into Versa Trans on a daily basis so we can avoid double-entry of data and conflicting data entry. We need to check with First Student, Debbie Lundberg, Glenda Wersal to determine issues that need to be addressed. We will also need a protocol for entering and changing student information.
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2.1.5. Bus Stop and Walk Pilot Program in Spring, 2015
Description:
We will discuss plans for a bus stop and walk pilot program in spring, 2015 that is being sponsored by Live Healthy Red Wing.
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2.1.6. Courtesy Buses
Description:
We will discuss the possibility of providing courtesy buses for middle school students.
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2.1.7. Colvill Transportation
Description:
We will discuss current Colvill transportation arrangements and determine when the school district needs to determine starting and ending times to see if additional transportation could be provided next year.
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2.1.8. First Week Transportation Issues
Description:
We need to enhance our procedures and response time to parents, especially during the first week of school.
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2.2. Ice Arena Analysis
Description:
At 6:30 pm, we will discuss the ice arena analysis that was presented to the school board in September. After that presentation, representatives of the youth hockey association and school district discussed issues with the analysis and suggested next steps. At this meeting, an update will be shared with the assumption that additional work will be completed during the next 1-2 months. Brad and/or Kevin invited members of the Arena Committee to the meeting.
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2.2.1. Ice Arena Study
Description:
The ice arena study will be reviewed and discussed. Copies of the proposal and engagement letter with the firm will also be distributed.
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2.2.2. Financial Analysis of Current Operations
Description:
The school district is reviewing ways to decrease the $300,000 ice arena levy. Because Bergwall will likely not be available after this year, there will be a reduction in the levy, but additional reductions are desired. Brad will present additional analysis, if available, about our ice arena operations, including an itemized breakdown of personnel expenses.
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2.2.3. Financial Analysis of Proposals
Description:
Two proposals were given to Brad Johnson and Karsten Anderson regarding the operations of the ice arena. In one of the proposals, an outside firm would be hired to provide management services. In the other proposal, the ice arena would be leased at a nominal cost to the youth hockey association, which would run the facility. Brad will provide an analysis of both proposals, including district estimates of expenses by category.
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2.2.4. Concession Stand Operations
Description:
It appears that the school district loses money on concession stand operations each year, primarily because we pay concession workers. Brad will provide a fiscal analysis, and we will discuss the possibility of asking an outside group to operate concessions or curtailing operations.
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2.3. Other Issues
Description:
The committee may discuss other issues at this time.
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3. Upcoming Meetings and Adjournment
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3.1. Upcoming Meetings and Topics
Description:
The committee chair will lead a discussion about potential upcoming meetings and topics.
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3.2. Adjournment
Description:
The committee chair will adjourn the meeting.
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