October 20, 2025 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 3 working days notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  Under State Board of Education Rule, completing required continuing education each year of service is a basic obligation and expectation of any sitting board member under SBOE rules.
School board members must complete training that is required by the State Board of Education, and the board president must publicly announce whether each board member has met their training requirements.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders or bids. In addition, the board will consider approving a sewer treatment project, additional fencing, and other possible improvements.
 

Description:  The board began long-range facility planning efforts in 2018 which ultimately culminated in the passing of two bonds: one in 2020 and the other in 2021. Major additions and renovations to the high school have been completed, the stadium concession facility has been completed, and the agricultural project center is in the construction document phase of design and almost ready for bid. The district purchased a fleet of 25 buses in 2018, and the district needs a long-range purchase/replacement plan.
At its March 24, 2025 board meeting, the Board of Trustees appointed a board committee to address the work of long-range facility planning to inform the work of the larger board of trustees.
The committee met on October 16, 2025. The committee will update the board and receive any direction from the board regarding its future work.
 

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description:  At its August 25, 2025 meeting, the board of trustees received a presentation regarding TIA. District administrators have been attending TIA training and work session webinars in preparation of possibly submitting an application for TIA
The administration will introduce the TIA Pacing Guide to the board. This will help board members gage the work administrators are doing with TIA.
 

Description:  In the 89th Legislative Session of the state legislature, SB 12 was passed. This bill dramatically changed the required timelines for the grievance process. The district site-base committee has discussed and voted unanimously to amend the district’s DOI Plan to allow for more local governance of the grievance process. 

Description:  Section 37.108(c) of the Texas Education Code requires Independent School Districts to conduct safety and security audits every three (3) years and to report the results of the audit to the board of trustees and the Texas School Safety Center.
The details of the audit should be discussed in closed session due to the safety and security nature of those discussions.  The district’s safety and security committee has also discussed the audit commendations and recommendations.

 

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  JPL Electrical will replace the switch gear at the middle school campus.  This gear supplies power to the bus barn, the entire middle school, the music building, and the cafeteria.  The project involves removing old voltage breakers and gear and installing new switch gear breakers.
A campus shutdown will be necessary to complete this work.  A small crane will be used to install the new gear.  Once the gear is ordered, it has a lead time of at least 32 weeks.  This means, if ordered now, the expected date of arrival would be May with a stall date of May 25, 2026(staff holiday).

The cost breakdown is as follows: the gear itself costs $43,000, the crane rental is $1,500, and labor costs are $7,500.

This replacement is essential because the current switch gear box is deteriorating.  It no longer has a door, posing a public safety risk.

Description:  TEC Sec. 11.252 and 11.253 state that each school district and
campus shall maintain current policies and procedures to ensure that
effective planning and site-based decision-making occur at the district
and campus level to direct and support the improvement of student
performance for all students. The district and each campus will
present their plans based on strengths and weaknesses of the
recently released accountability reports.
 

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.
Due to the district's current audit firm’s owner having health issues, the district had to go out and seek a new auditing firm.
The district has received confirmation that Wathen, DeShong, and Junker, LLP are available to conduct the district’s annual audit of the 2024-2025 fiscal year.
The estimated cost for the annual audit is $35,000.00

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board is aware of the need for the budget amendment for the 2025-2026 fiscal year as presented in the attachment.

Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statutes, rules or regulations.
Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.

Description:  Pursuant to the Texas Property Tax Code, Section 26.09, the Grand Recap of the Tax Roll for Tax Year 2025 should be approved by our Board of Trustees, a resolution to that effect signed and notarized, and a copy filed with the Jefferson County Tax Assessor-Collector’s Office.
A copy of the certified tax roll and the proposed resolution is included in the Board’s packet.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.

House Bill 33 of the 89th Legislative Session mandated that school districts purchase and store one ballistic shield on each campus.
The district has received quotes from three providers.

RTS Tactical        $21,599.96
MES                    $26,200.00
United Shields      $22,075.40

After researching the shields, the administration recommends MES because of the quality of the shields and the view port available for the user.

 

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods or services are competitively purchased, require Board approval before a transaction may take place.
The marquee signs at the Fannett campuses are non-functional, old, and in need of replacement.
The district has received quotes from three providers for the Elementary sign. At the time of agenda preparation, the district had not received the quote back from Sign Doctor, Inc. The price for the Intermediate/Middle School sign is anticipated to be close to the cost of the Elementary sign.

Sign Doctor, Inc.      $11,650
Office Technology    $12,945
Wave                        $13,500

The administration recommends Sign Doctor, Inc. because of the cost. The total estimated cost is $25,000 when adding the Intermediate/Middle School sign plus electrical.
 

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.