April 28, 2025 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders or bids.  
 

Description:  As part of House Bill 3 requirements, each district’s schools should have adequate connectivity of cellular and first responder’s’ radio services.  In an effort to comply, the district has undergone a connectivity assessment to determine its connectivity needs.
 

Description:  The board began long-range facility planning efforts in 2018 which ultimately culminated in the passing of two bonds: one in 2020 and the other in 2021. Major additions and renovations to the high school have been completed, the stadium concession facility has been completed, and the agricultural project center is in the construction document phase of design and almost ready for bid. The district purchased a fleet of 25 buses in 2018, and the district needs a long-range purchase/replacement plan.
Since it has been over five years since the board began long-range planning for facilities, revisiting the needs of the district is appropriate at this time. There are four main drivers in  this process for the board to discuss and consider: 1.) planning process; 2.) tax rate management; 3.) debt management; and 4.) bond structuring.
 

Description:  The board began long-range facility planning efforts in 2018 which ultimately culminated in the passing of two bonds: one in 2020 and the other in 2021. Major additions and renovations to the high school have been completed, the stadium concession facility has been completed, and the agricultural project center is in the construction document phase of design and almost ready for bid. The district purchased a fleet of 25 buses in 2018, and the district needs a long-range purchase/replacement plan.
Since it has been over five years that the board began long-range planning for facilities, revisiting the needs of the district is appropriate at this time. To best address long-range needs, the board may consider appointing a committee of the board to work and advise the full board regarding long-range planning for facilities and equipment

Description:  The Texas Education Agency's A-F accountability system has undergone a significant refresh and update since its implementation in 2017.  The 2022-2023 accountability ratings reflect the first set of scores released under the refreshed methodology.  District and campus ratings will be reviewed as part of this update.

Description: 
As a continuous improvement process, the board reviews its policies for outdated information, legal requirements, and operational efficiency. 
The board will discuss policy FDB LOCAL and consider adopting policy revisions. In addition, the board will here discussion of moving 3rd grades students from the Elementary campus to the Intermediate campus and the various plans.
 

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated, or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board is aware of the need for the budget amendment for the 2024-2025 fiscal year as presented in the attachment.

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
Donation from Tom Oxford with Oxford Law PLLC, for $750.00 to the High School Robotics Team. The Sponsor would like to use it to purchase T-Shirts for the Robotics team.

Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statues, rules or regulations
Not less than quarterly, the investment office shall prepare and submit to the Board awritten report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.

Description:  The current bank depository contract with Prosperity Bank will expire 08/31/2025.
The Texas Education Code, Section 45.205(b) allows the school district depository contract to be extended a total of three (3) two-year terms. It also allows for the depository contract to be modified for each two-year extension if both the school district and the district’s depository bank mutually agree to the terms.

Both HFISD and Prosperity Bank have mutually agreed to no changes for the two-year extension except as noted in the letter. The new term would be 09/01/2025- 08/31/2027. At such time the district could either offer the third of three extensions or go out for a formal bid for a new depository contract.

Description:  Amplify Early Literacy program help educators meet the needs of every reader with personalized literacy instruction based in the Science of Reading.  Units cover the ELAR TEKS with an emphasis on building vocabulary and background knowledge.  Amplify is a high quality instruction material designed especially for Texas and recommended by TEA.
Funded with IMA funds.

Description:  We are presenting Special Services and Food Services this month.

Description:  The Board May Convene into Closed (executive) session, in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001, Subchapters D and E or Texas Govt Code section 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.