April 22, 2024 at 6:00 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  Memorial Day is May 27, 2024

Description:  Earn up to 5.5 hours of additional continuing education credit for the day.
Lunch included

Description:  Texas Rural Student Transportation was awarded a new contract to manage the Hamshire-Fannett Transportation Department effective July 1, 2021. The original contract was July 1, 2021 - June 30, 2022. Renewal #1 was July 1, 2022 - June 30, 2023.
This renewal is for the 2023-2024 school year.
Renewal #2 is requesting an increase of 5% and that is estimated to be $75,000.

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders.  
 

Description:  Hamshire-Fannett ISD has been through the District of Innovation process including the following procedures:
1. Feb 28, 2024- DOI informational meeting with DOI committee
2. March 1, 2024- Post DOI draft plan on district website for 30 days
3. March 25, 2024- Board meeting information and feedback
4. April 10, 2024- Public meeting with DOI committee over plan including any feedback about the draft plan
5. April 22, 2024- Board discusses and adopts a proposed innovation plan including any amendments by an affirmative 2/3 vote
6. April 23, 2024- Post DOI final plan on district website for 30 days
7. May board meeting - Board ratifies the final DOI plan
8. District notifies the commissioner of approval of the plan and a list of the exemptions/innovations
9. Not more than 15 days after the date the board approves the plan, the
district provides TEA with a copy of the plan for posting on the TEA website.

The final plan will be implemented from the 2024-2025 school year until the 2028-2029 school year. (5 years).
Possible approval of the final District of Innovation plan by 2/3 majority vote.

Description:  According to the Texas Education Code, a school district that conducts a voter-approval tax rate election must perform an efficiency audit by an independent auditor. 
Gary Davis of the firm West, Davis & Company has performed our past annual audits
Recommended Action: Discuss and possibly approve West, Davis & Company to conduct an Efficiency Audit for the district.
 

Description:  The district adopted an interdistrict transfer policy in 2013.  The policy allows students who live outside the district to request, through a process, a transfer into the district.
The administration will present data regarding student transfers. 
Recommended Action:  Discussion

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board is aware of the need for the budget amendment for the 2023-2024 fiscal year as presented in the attachment.
 

Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statues, rules or regulations
Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.

Description:  Each month the board is provided an update of donations received. However, due to the amounts and varying purposes, the board may want to accept these gifts.
Donation from Bubba Nelson to the High School Basketball Activity account for needed equipment. Donation Form attached.

Description:  The Board May Convene into Closed (executive) session,  in accordance with Texas Open Meetings Act, TX Govt. Code 551.001 to discuss the following Items:

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.