April 24, 2023 at 6:03 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  Teacher appreciation week May 8-12

Description:  As a result of the ongoing bond projects, the board will continue to receive monthly updates and information throughout the life of the projects to their completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, consideration of extending the CMaR’s substantial complete date, the construction progress to date, and approving potential change orders.  
The administration also asks for consideration to approve additional security cameras for the project.
 

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review the progress of each plan at least annually at a public meeting by doing the following:

Receive Annual/interim updates that contain the board outcome goals and progress measures being monitored along with 5 year deadline targets.
An interim update on early childhood learning progress measures will be presented.

Beginning of Year Assessment
Goal 1: Progress Measure 1.1 (Reading- Pre-Kindergarten)
Goal 2: Progress Measure 2.1 (Math- Pre-Kindergarten)
Goal 1: Progress Measure 1.2 (Reading-Kindergarten)
Goal 2: Progress Measure 2.2 (Math-Kindergarten)
Goal 1: Progress Measure 1.3 (Reading- 1st and 2nd grades)
Goal 2: Progress Measure 2.3 (Math-1st & 2nd grades)
Goal 1 Progress Measure Reading (3rd Grade)
Goal 2: Progress Measure Math (3rd Grade)
 

Description:  On August 19, 2020, three board members and the superintendent attended Region 5 Educational Service Center’s School Board Conference.  At the conference, Teacher Incentive Allotment (TIA) was one of the session topics.  At its August 24, 2020 board meeting, the board discussed TIA and the possibility of the district participating in the state’s TIA program. 
The administration superintendent will update the board on the district’s engagement in the TIA process.
 

Description:  The top priority of Hamshire-Fannett and the State of Texas is keeping students and staff safe every day. The Texas School Safety Center recently conducted an Intruder Detection Audit at one or more of our campuses. The audits test whether a campus is accessible to an unauthorized individual. This audit, conducted as part of Governor Abbott’s school safety directives for all school systems following the tragedy in Uvalde, seeks to help districts identify how campuses can improve safety for students, such as ensuring exterior doors are locked. The audit provides us with an opportunity to create a safer learning environment for our students and staff.
Hamshire-Fannett ISD received its 2nd and 3rd IDAs on February 13, 2023 and March 7, 2023.  The administration will discuss the process and outcome of the IDAs.  The district will ultimately have to submit the following to the Texas School Safety Center: 1.) notice of the Safety and Security Committee’s minutes reflecting findings, discussion, and date of training, 2.) information that the board of trustees gave public notice about the IDAs, the corrective actions being put into place, and the timeline for the corrections.
The administration will notify the board and public of the requirements stemming from the IDA visits that have been satisfied. 
 

Description: 

The Board of Trustees have been supplied with detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2022-2023 fiscal year.

Description:  The Texas Education Agency requires the local Board of Trustees to approve the Instructional Materials.
Allotment and TEKS certification form each year.
A copy of the 2023-2024 Allotment and TEKS Certification Form is attached with textbook information for each core area class that Hamshire-Fannett ISD has adopted. All core area class textbooks in each
grade level meets 100% of the TEKS ( Texas Essential Knowledge and Skills.)

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, and requires Board approval before a transaction may take place.
The High School Athletic department is in need of a new commercial washer and dryer. We are currently searching the purchasing cooperatives, checking with other schools and getting quotes.
Due to the time it may take to complete the process and have the new set delivered and installed, we are asking the board to approve a cost of not to exceed $49,999 for the new set.

Description:  All investments made by the District shall comply with the Public Funds Investment Act (Texas Government Code Chapter 2256, Subchapter A) and all federal, state, and local statutes, rules or regulations.
Not less than quarterly, the investment office shall prepare and submit to the Board a written report of investment activities for all funds covered by the Public Funds Investment Act. This report shall be presented to the Board within a reasonable time after the end of the period.

Description:  The Board May Convene into Closed (executive) session,  in accordance with the Texas Open Meetings Act, TX Govt. Code 551.001 to discuss the following items:

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.
 

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description: 

The District currently has one or more vacant positions.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board Meeting, if feasible.

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.