March 28, 2022 at 6:30 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description: 

At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, acreage for agriculture pasture; bid processes; furniture, fixtures, and equipment; portables; the community bond committee, etc. Specifically, the board will hear information regarding the latest bid opening, value engineering (VE), cost estimates, and may revise certain aspects of the bond project.  
In addition, the board will consider a recommendation to add ALT #5 — Card Reader Additions and Door Replacements to the project.
 

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating either college or career ready. School boards must review the progress of each plan at least annually at a public meeting by doing the following:
•    Receive annual/interim updates that contain the board outcome goal     and progress measure being monitored along with 5 year deadline targets. 
An interim update on early childhood learning progress measures will be presented.
Middle of Year Assessment
Goal 1: Progress Measure 1.1 (Reading- Pre-Kindergarten)
Goal 2: Progress Measure 2.1 (Math- Pre-Kindergarten)
Goal 1: Progress Measure 1.2 (Reading-Kindergarten)
Goal 2: Progress Measure 2.2 (Math-Kindergarten)
Goal 1: Progress Measure 1.3 (Reading- 1st and 2nd grades)
Goal 2: Progress Measure 2.3 (Math-1st & 2nd grades)
Goal 1 Progress Measure Reading (3rd Grade)
Goal 2: Progress Measure Math (3rd Grade)

 

Description:  Living in Southeast Texas poses challenges when it comes to outdoor activities and rainy weather.  Because of this, Coach Waggoner is pursuing the possibility of a turf grant through the Community Sports Development Alliance.  The alliance issues a 60% to 70% funded turf projects to selected entities.
The board will receive additional information about the grant and possible costs, including alternative means of funding the district’s portion of the 40% to 30% of the matching funds. 
 

Description: 

Hamshire-Fannett I.S.D. was authorized by the voters of the District to sell $1,480,000 of school building bonds for the purpose of replacing the football stadium concession stand, restrooms and possible additional facilities.
Discuss and, if appropriate, take action to approve:
"ORDER AUTHORIZING THE ISSUANCE OF THE HAMSHIRE-FANNETT INDEPENDENT SCHOOL DISTRICT UNLIMITED TAX SCHOOL BUILDING BONDS, SERIES 2022; AND
CONTAINING OTHER MATTERS RELATED THERETO"

Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2021-2022 fiscal year.

Description:  e Texas Association of School Boards sponsors the yearly award of Superintendent of the Year (SOTY).  Each of the 20 educational regions go through a nomination and select process for SOTY.  The regional awardees move to the state selection process in which five finalists are chosen.  From the final five, the state winner is announced at the txEDCON 2022 TASA/TASB Conference.
The board will discuss the process and decide on approving a resolution for nomination.
 

Description:  Due to current market vacillations, new project preparations, and aging equipment,  the following vendors need increased spending limits.

Thermacon Service Company - Original amount $35,000, Increase amount: $60,000
Matera Paper- Original amount $25,000, Increase amount $35,000
First Choice Plumbing - Original amount $25,000, increase amount $50,000
JPL Electric - Original amount $40,000, Increase amount $60,000
Midtex Oil - Original amount $70,000, increase to $100,000
CDW Government - Original amount $100,000, increase to $350,000

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description:  The District currently has one or more vacant positions.

Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
 

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.

Description:  Finance: Bond Rating
CIA: STAAR Testing; SPED Monitoring Review
Athletics
M&O