February 28, 2022 at 6:30 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As part of Hurricane Harvey recovery, the district had opportunities to perform hazard mitigation projects (HMP). One HMP opportunity the district has is a drainage project at the Middle/Intermediate School site.  Fittz & Shipman engineers were hired to develop the scope of work, design, bid, and supervise construction.  The district received bids on Thursday, February 24, 2022.
The board may act on the information it has received to approve, amend, deny, or take no action on approving bond related contract(s).
 

Description:  Due to the dire need for a concession facility, the board called a bond election for November 2021 to pay for the facility.  The concession building is no longer usable and safe because of deterioration from age, building composition, and years of storms. The districts received bids for the concession facility from eight (8) contractors.
The board may act on the information it has received to approve, amend, deny, or take no action on approving a bond related contract(s).
 

Description:  As a result of the ongoing bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.
The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, acreage for agriculture pasture; bid processes; furniture, fixtures, and equipment; portables; the community bond committee, etc. Specifically, the board will hear information regarding the latest bid opening, value engineering (VE), cost estimates, and may revise certain aspects of the bond project.  
 

Description:  The district has gone through an extensive process of schematic design, design development, construction documents, and the bid process.  In addition, the board chose to use the construction manager at-risk procurement model for the high school bond project.
The board may act on the information it has received to approve, amend, deny, or take no action on approving bond related contract(s).
 

Description:  Living in Southeast Texas poses challenges when it comes to outdoor activities and rainy weather.  Because of this, Coach Waggoner is pursuing the possibility of a turf grant from the Community Sports Development Alliance. The alliance issues a 60% to 70% funded turf projects to selected entities.
The board will receive information about the grant and possible costs, including alternative means of funding the district’s portion of the 40% to 30% of the matching funds.
 

Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.
A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.
Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.
The Board has been provided with the necessary documents for the budget amendment for the 2021-2022 fiscal year.

Description:  Pursuant to Texas Education Code (TEC) §25.081 this waiver allows the district or charter school to train staff on various educational strategies designed to improve student performance in lieu of a maximum of 2100 minutes of student instruction.
Hamshire-Fannett ISD would like the board to consider granting this waiver so wecan continue to provide meaningful staff development throughout the school year.

Description:  The District Calendar Committee is made up of district and campus administrators, teachers, and parents. The committee met and listened to feedback from members and their campuses. Factors included in the proposed district calendar include the following: 
•    Meaningful/Aligned staff development days throughout the school     year to align with Professional Learning Communities. 
•    More curriculum and instruction time implemented before standardized testing.  
•    Finishing Semester 1 before Christmas break
•    Built in minutes recommended by TEA in case of weather-related issues. 

The District Calendar Committee proposes the new 2022-2023 District Calendar  
 

Description:  The Public Funds Investment Act requires all governmental agencies to review their investment policy and strategy annually.
CDA (LEGAL/LOCAL) outlines the information for review.
No changes are being requested.

Description:  House Bill 3 brought about sweeping changes in education in the state of Texas.  Board goals are one aspect of these changes.  Therefore, the Texas Education Agency was tasked with developing rules and guidelines for new board goals. The board has been operating under these new goals for the past two years. 
Each school board in the state is required to adopt three goals: one early childhood literacy goal; one early childhood math goal; together the two goals are referred to as EC-LM; and the third goal is a college, career, and military readiness (CCMR) goal.  The board in previous years has elected to adopt two additional goals as well. The administration presented, for consideration, preliminary goals for the 2021-2022 school year at the September 27, 2021 board meeting. In addition, the board will be asked to attend its Team of 8 training on December 13, 2021. During the Team of 8 training, the consultant recommended a minor revision in the goals by adding goal progress measures (GPM) to the two goals in which the state does not require GPMs.
 

Description:  Solution Tree is the vendor for our district’s Professional Learning Community curricular structure and framework. This framework drives continuous improvement at each of our campuses, which includes
focusing on learning, collaboration, and results. Each campus has a guiding coalition of teacher leaders that help to implement the PLC process and champion its success. These teachers will attend the conference along with instructional technologists and administrators from the district and campuses.
Hamshire-Fannett ISD would like to have approximately 36 employees attend the PLC at Work Institute in San Antonio, which takes place from June 28-30th.  The price per employee for this institute is approximately $1,372.75 which includes the registration, 3 night stay in San Antonio, per-diem, and mileage for individuals that drive. The funding sources are federal grants supplemented by some local funds.

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description:  The District currently has one or more vacant positions.
Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
 

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.