August 30, 2021 at 6:30 PM - Regular Meeting

Description:  It has been found and determined that in accordance with the policies and orders of the Board, the notice of this meeting was posted publicly at the Administration Building in accordance with the terms and provisions of the Texas Open Meetings Act, Texas Government Code, Section 551.001 et. seq., and that all of the terms of said article have been fully complied with and that the 72-hour notice required has been properly and correctly given.

Description:  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda. No action may be taken on non-agenda items. Public participation is limited to the designated open forum portion of a regular meeting. Any person wishing to address the Board concerning an item on the agenda for an open meeting must register with the Board secretary by email at egilpin@hfhorns.net no later than 10:00 a.m. the day of the Board meeting.  Any person wishing to address the Board concerning an item not on the Agenda can register with the Board Secretary at any time prior to the Board meeting.  Speakers will not be permitted to criticize HFISD employees, whether addressing the Board on an Agenda item or a subject not on the posted Agenda.

Description:  As a result of the ongoing bond project, the board will continue to receive monthly updates and information throughout the life of the project to its completion.

The administration, architects, and/or the CMaR will discuss general items and answer questions for the board.  In addition, specific items will be discussed relating, but not limited to, a setting of special meeting on October 4, 2021; furniture, fixtures, and equipment; portables; the community bond committee, etc.
 

Description:  At its April 26,2021 board meeting, the Board approved the hiring of LaBiche Architectural Group to begin the schematic design phase of a concession pavilion. In addition, the board decided it possibly wanted to ask the community to support a second bond in November 2021 to pay for the concession pavilion. The board also sought services from LaBiche Architectural Group to develop a scope of work to replace the Middle School buildings’ roofs. 
The Board voted to call an election for November 2021 at its July 26, 2021.  LaBiche will present further renditions of the pavilion and discuss cost estimates. In addition, LaBiche will give an update on the scope of work progress for the roofs and present the board with the decision to solicit bids for roofing work.


 

Description:  In the wake of COVI-19, many disruptions in the traditional educational processes have taken place.  The Texas Education Agency has set multiple sets guidelines for schools’ learning environment and health and safety environments since last school year.  TEA has been updating guidance weekly for the past three weeks, with continued updating expected for the foreseeable future.

The board will receive a briefing and discuss the opening of school and the district’s step for academics and health and safety.  
 

Description:  In keeping with the state’s 60x30 TX goal, the School Finance Commission recommended establishing a preK through 12th grade goal of at least 60 percent proficiency at TEA’s "Meets" standard for 3rd grade reading and math and 60 percent of high school seniors graduating from either college or career ready. School boards must review progress of each plan at least annually at a public meeting by doing the following:

• Adopt a monitoring calendar that describes the months during which interim updates on goals and plan progress measures are reported to the board
• Receive annual/interim updates that contain the board outcome goal and progress measure being monitored along with 5 year deadline targets. 
 

Description:  On August 19, three board members and the superintendent attended Regions 5 Educational Service Center’s School Board Conference.  The conference contained updates and options for district that could potentially impact programs and operations.

Board members and the superintendent will report to the whole board the training and impacts of certain programs, district operations, and choices for districts in the state of Texas. Among these items are Teacher Incentive Allotment (TIA), Uncertainty of School Funding, State Accountability, and Rule’s of the Board.
 

Description:  As is required by law, a revenue and expenditure budget must be approved by the Board prior to August 31 each year. This proposed budget is the result of extended research and revision by the Board and Administration, and is reflective of the best efforts possible to accommodate the needs of our district and the interests of our patrons.

Notification of a public hearing on the budget was published as required and the public hearing was held at 6:15 pm on August 30, 2021. The 2021-2022 budget will be presented to the Board at this time for final approval and adoption.

Description:  A public hearing was held at 6:15 pm on August 30, 2021 for the discussion of the 2021-2022 Budget and Proposed Tax Rate.

The 2021-2022 Budget was accepted and approved in a previous agenda item.

The Board of Trustees must adopt a tax rate after publication of the required Notice of Public Hearing to discuss the 2021-2022 Budget and Proposed Tax Rate. The Notice of Public Hearing for Hamshire-Fannett ISD proposed:

The Tax Rate of: $1.31950
The Calculated Rollback Rate is: $1.37793 per the County

The No-New Revenue Tax Rate is: $1.32937

Description:  The Board of Trustees have been supplied detailed background information regarding each item of business on the "Consent Agenda" if one is so indicated or it has been discussed at a previous meeting of the Board. All items will be acted upon by one vote without being discussed separately.  If requested by a Board member, individual items may be removed from the"Consent Agenda" to be discussed and voted upon separately.  All items are as recommended by the Superintendent.

Description:  In conjunction with Hamshire-Fannett ISD Board policy, it is a requirement that the minutes of the previous Board meeting(s) be approved by the Board at a subsequent Board Meeting.

A copy of the minutes is included in each Board member’s agenda packet for perusal and awaits Board action.
 

Description:   It is a customary and accepted Board procedure as a standard order of business at regular Board meetings for the Board to take action in relation to the approval of expenditures for the elapsed period since the last Board meeting.

Pertinent information relating to the financial condition of the District and the resolution of district indebtedness is provided for Board perusal and utilization.

Description:  State law allows, through Board resolution, the payment of wages to employees who are told to stay home during school closures in emergency situations. The district has experienced these instances before with Hurricanes Harvey, Ike, and Rita, as well as ice storms and wide-scale power outages.

The Board may consider paying wages during the times of school cancellation for public health and safety reasons.

Description:  A student who receives, at the end of any grading period (after the first six weeks of the school year), a grade below 70 in any class (other than an identified class eligible for exemption) may not participate in extracurricular activities for three school weeks.

A list of classes that Hamshire-Fannett identifies as exempt for UIL eligibility
purposes is listed that meet local criteria for this exemption. Local criteria includes all AP and weighted Dual Credit Courses. Students must still have a grade no lower than a 60, all work completed with no zeros, sought out additional help, and teacher recommendation for exemption.

Description:  Board Policy CH (LOCAL) requires budgeted purchases of goods or services costing $25,000 or more, regardless of whether the goods are services are competitively purchased, require Board approval before a transaction may take place.

Throughout the year, these vendors could incur purchases of more than $25,000 in the aggregate. Some vendors are for contracted services for the year that will exceed $25,000.

An attached list has been provided to show vendor names, amounts and types of expenses associated with each vendor.

Description:  As a result of the 2021 winter storm, Johnson Control has provided quotes for the repair/replacement of the chiller and boilers(1) at the Intermediate kitchen.

(1) Raypack Boilers — $37,702.57

Description:  Staff Salary Schedules for 2021-2022 include:

1 Teacher, Full-Time Librarian and Nurse Hiring Schedule
2 Teacher, Full-Time Librarian and Nurse Salary Range
3 Longevity Schedule for Teachers, Librarians, Counselors and Nurses
4 Administrator’s Salary Schedule (first implemented in 2012 per TASB personnel study)
5 Starting Pay Schedule for non-exempt employees
6 Athletic Stipends
6 Athletics Pay Schedule
7 Extra Duty Stipends

No changes are highlighted on each schedule

Description:  It is a requirement of TEA accounting procedures that the annual budget be amended as necessary throughout the budget year.

The Board has been provided with the necessary documents for the budget amendment for the 2020-2021 fiscal year.
 

Description:  The Government Accounting Standards Board (GASB) released Statement 54 - "fund Balance Reporting and Governmental Fund Type Definitions" on March 11, 2009. The new statement is intended to improve the usefulness of the amount reported in fund balance by providing more structured classification.

The attached resolution will meet these continued requirements for fund balance reporting.

Fund Balance is designated for an Insurance Deductible in the event of a catastrophic occurrence, any major capital construction item, and 100% of Interest and Sinking fund balance for repayment of bonded debt.

Description:  Cyndi White (Frost Insurance Agency) has obtained our renewal premium with Trident covering all but Cyber and Travelers covering the Cyber Liability.

This detail is attached.

Description:  The district currently has one or more vacant positons.  Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.

Any action, decision or final vote with regard to any matter considered in such closed session, shall be made in open session.

Description:  The District currently has one or more vacant positions.

Interviews are currently being conducted, and the Superintendent will bring recommendations for the position(s) to this Board meeting, if feasible.
 

Description:  It is possible that one or more resignations could be in the process of being submitted to the Superintendent.
If received, the Superintendent will present letters of resignation for board information.