October 14, 2025 at 6:00 PM - Regular Board of Education Meeting

1. Call meeting to order; roll call, flag salute, moment of silence.

2. Public Participation

3.  Principal's and Counselor's Report.

4. Superintendent’s Report

5. Consent Agenda:  Discuss then vote to approve or not approve listed items in the consent agenda. (These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items).

5.a. Approve Special Board meeting minutes for the September 23, 2025, board meeting.

5.b. Approve financial statements, all warrants issued for payment, change orders and all purchase orders and activity fund balances:
General Fund #11 FY 2025-2026 encumbrances __262-355
Child Nutrition Fund #22 FY 2025-2026 encumbrances __27
Building Fund #21 FY 2025-2026 encumbrance __0
Bond Fund #39 FY 2025-2026 encumbrance__ 11-17
Actvity Fund # 60 FY 2025-2026 encumbrance __ 70-312

5.c. Approve Fund Raisers: 884, 822, 837

5.d. Approve updated list of names on the Chouteau-Mazie Schools Wellness Policy.

5.e. Approve change orders to the Middle School drop off area.

5.f. Approve changes  B and 2.2c on School Bond Project.

5.g. Approve quote from Livingston Propane

5.h. Approve contract with Northeast Tech.

5.i. Approve the Mayes County, Oklahoma Multi-Jurisdiction Hazard Mitigation Plan dated 8-27-2025.

5.j. Approve field trips for Jr. High:
Oct.22 - 5th grade to attend Outdoor Classroom Day at Giles Park in Pryor, 12:00-2:15.
November 7-8th grade tour of NTC-Pryor.
December 9-Ice skating in The District, 9:00-11:00 (Wildcat Buck Reward Trip)
March 13-Woody Guthrie Center/Bob Dylan Center Field Trip 10:00-12:00 (Wildcat Buck Reward Trip)

5.k. Discussion and possible action to approve the Board of Education Annual Election Resolution for School Board member seat 1.

5.l. Approve travel and overnight stay to Columbus, Missouri if any air rifle competitors or team score high enough to compete at Nationals on November 8, 2025.

5.m. Approve Memorandum of Understanding between Chouteau-Mazie Schools of Mayes County, Oklahoma and CREOKS Mental Health Services, Inc. 

5.n. Approve CMPS updated capacity numbers for available transfer(s).

5.o. Approve calendar dates for Regular Board Meetings for 2026.

5.p. Approve field trips for Mazie PK-1st grade to the Pumpkin Patch on October 27, 2025, from 10:00-2:00, and 2nd-8th grade to TASM on December 12, 2025, from 8:00-2:00.

5.q. Board to consider and take action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $2,870,000 General Obligation Combined Purpose Bonds of the School District.

5.r. Approve Josh Gwartney as a change agent to be able to approve changes on the Bond Projects up $$$$? without prior board approval.

5.s. Approve Esports for overnight trips.
OESL State Championship (MS & HS Teams)
November 21-22
Norman Public Schools

OKSE Super Smash Bors. State Chanpionship (HS Team)
December 5-6
SWOSU

5.t. Approve list of employees for extra duty assignments for the 2025-26 SY

5.u. Approve a field trip for Chouteau Elem. 2nd grade to go to the pumpkin patch in Adair on Thursday, October 30th from 11:00-2:00.

5.v. Approve surplus list from IT department.

5.w. Approve purchase of laptops from Google grant.

5.x. Approve revised floor plan to include 6 FEMA doors and pre-cast door openings.

5.y. Approve Bid Package #21: Casework

5.z. Approve Contract with TCA.

5.aa. Approve Spirit Bus for Volleyball game(s)

6. Proposed Executive Session
Discuss, then vote to approve or disprove going into executive session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual public officer or employee. 
Executive Session Authority: Title 25 Oklahoma Statues 307 (B) (1)

Resignations: Susan  McLain
                       Kristina Cobler
                       Becky Henson

Employment:  Home-Bound Teacher for 2025-26 SY
                       Tutors for 2025-26 SY 
                       Christian Maddoux for HR/Payroll 

Discussion: Bank account signature cards
                       
 

6.a. Motion to Convene

6.b. Acknowledge return to open session

6.c. Statement by Board President

6.d. Approve Gayla Monk as Home-Bound Teacher for 2025-26 SY.

6.e. Vote to accept the resignation of Susan McLain

6.f. Vote to accept the resignation of Kristina Cobler.

6.g. Vote to accept the resignation of Rebecca  Henson.

6.h. Approve tutors for 2025-26 SY. Gayla Monk, Troy Palmer, Niki Shelton, & Tamarrah Morgan

6.i. Approve the removal of Rebecca Henson from all bank accounts and replace with Kristen Maddoux.

6.j. Approve removing Debbie Shanks, Rebecca Henson, and Donna Harvey from ACH at Welch State Bank,  and replacing them with Christian Maddoux.

7. New Business: In accordance with 25 Okla. Stat. §311(A)(9), this is limited to any matter not known or which could not have been reasonably foreseen prior to the time of posting of this agenda.
 

8. Vote for Adjournment