September 9, 2025 at 6:00 PM - Regular Board of Education Meeting

1. Call meeting to order; roll call, flag salute, moment of silence.

2. Public Participation

3. Superintendent’s Report

4. Consent Agenda:  Discuss then vote to approve or not approve listed items in the consent agenda. (These items may be approved by one Board motion, unless any Board member desires to have a separate vote on any or all of these items).

4.a. Approve Board meeting minutes for the August 12, 2025 board meeting.

4.b. Approve financial statements, all warrants issued for payment, change orders and all purchase orders and activity fund balances:
General Fund #11 FY 2025-2026 encumbrances __183-261
Child Nutrition Fund #22 FY 2025-2026 encumbrances __15-22
Building Fund #21 FY 2025-2026 encumbrance __N/A
Bond Fund #39 FY 2025-2026 encumbrance __ 9-10
Activity Fun #60 FY 2025-2026 __ 10-69

4.c. Approve Fund Raisers: #866, 828, 818, 872, 813, 838

4.d. Approve list of library books to be surplused.

4.e. Approve Field Trip:
Middle School to ORU Game November 3, 2025

4.f. Vote to approve Estimate of Needs as prepared by Patten & Odom, CPAs, PLLC for the 2025-26 SY.

4.g. Approve to move Debbie Shanks to Assistant Treasurer, and move Kelly Grossman to Treasurer on all Welch State Bank and RCB  Bank accounts, including banking signature cards. Also, to add Kelly Grossman to ACH accounts at Welch State Bank.

4.h. Approve updated policy on Student Self-Administration of Asthma, Anaphylaxis, and Cystic Fibrosis Medication and Stocking of EPINEPHrine and Inhalers.

4.i. Approve District Employment Notification 70 O.S. § 6-1001.25
 

4.j. Approve the Chouteau Public Library permission to archive images from the school yearbooks for their historical collection. These images will be used for historical and educational purposes.    

4.k. Approve IT surplus inventory list.

4.l. Approve updated Cardiac Emergency Response Plan.

4.m. Approve the appointment of members listed to the GT Local Advisory Committee

4.n. Approve list of employees for extra duty assignments for the 2025-26 SY.

5. Proposed Executive Session
Discuss, then vote to approve or disapprove going into executive session for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual public officer or employee. 
Executive Session Authority: Title 25 Oklahoma Statues 307 (B) (1)
Resignations

Employment: Teacher Aide for Mazie
                      Paraprofessional Tier 2 for Elem.
                      Child Nutrition Cook

Resignation: Sara Thorman

Discussion: Armed Security Staff

5.a. Motion to Convene

5.b. Acknowledge return to open session

5.c. Statement by Board President

6. Current Business: Action Items

6.a. Vote to hire Hailey Koelsch as a Teacher's Aide for Mazie for the 2025-26 SY

6.b. Vote to hire Hayli Wagers as a Paraprofessional Tier 2 for the Elem. for the 2025-26 SY

6.c. Vote to hire Sarah Crow as Child Nutrition Cook for the 2025-26 SY

6.d. Vote to accept the resignation of Sara Thurman

7. New Business: In accordance with 25 Okla. Stat. §311(A)(9), this is limited to any matter not known or which could not have been reasonably foreseen prior to the time of posting of this agenda.
 

8. Vote for Adjournment