August 24, 2023 at 11:30 AM - Regular Meeting

Description:  At the April 6, 2023 Board meeting the Board of Directors took action certifying the 2023 election. Mr. Randy Graham, running uncontested for Place 6 designated as the confines of Pecos-Barstow-Toyah and Fort Stockton ISDs was duly elected.

Description:  Mrs. LaJuan Holster will swear in Mr. Graham.

Description:  The Financial Report is shown in three sections. The first is the financial statement, which shows the budget to actual variances for both revenues and expenditures. The Statement of Position uses projected revenues and expenditures to estimate a fund balance at fiscal year-end, August 31, 2023. The third page is an investment report, which reflects investment balances, interest earned and shows a comparison of our interest rates to market trends.

Description:  Region 18 renewed its property casualty insurance with TASB for the 2023-2024 fiscal year. Proposal and summary of coverage presented for review.

Description:  The June 8, 2023 Board of Directors Meeting minutes are attached for review and approval.

Description:  The Texas Education Agency requires the Service Center to adopt a General Fund budget by function code. Amendments to the adopted budget between functions must be reflected in the official minutes. The following summary includes amendments for the 2022-2023 budget year. Please note that Transfers only move appropriations within the approved budget. In other words, they do not increase the total amount budgeted for the given fiscal year. Amounts in the Amendments section are in addition to the total amount approved in the initial budget and may impact fund balance.

Description:  Chapter 8.003(f) of the Texas Education Code requires that the Service Center adopt an annual budget. A detailed budget is included for consideration.

Description:  Attached is a copy of the BCBS information for 2023-2024 and a summary of insurance plans available to staff for consideration. Region 18 currently pays $525 per month per employee.

Description:  Information regarding designation of funds for Committed Fund Balance is attached for consideration and discussion.

Description:  Region 18 is asking the Board to adopt a resolution to renew and approve intergovernmental contracts with listed LEA's for products and services and authorizing the ESC's administration to take any and all action necessary to carry out the implementation of such Intergovernmental contracts.

Description:  An RFP (R18-2023-05-000034 Addendum 1) was issued for EDLINK18 for vendors to submit a proposal to supply service desk and customer relationship management solutions to EDLINK18.

The awarded vendor is:

Freshworks
2950 S Delaware St, Suite 201
San Mateo, CA 94403

EDLINK18 currently uses Freshservice as its IT Service Management software for internal and external operations. EDLINK18 currently utilizes 62 agent licenses and 5000 asset management licenses. EDLINK18 currently uses an MSP multi instance solution providing 18 unique instances. EDLINK18 also wanted a Customer Relationship Management (CRM) solution that natively integrates with its IT Service Management software. The CRM solution should manage contacts, accounts, and deals. The CRM solution should also provide multiple sales pipelines and time based workflows. In addition, the CRM solution should have the ability to configure, price, and quote productions and solutions and generate branded documents.

Description:  An RFP (R18-2023-06-000035) was issued for vendors to submit a proposal to enhance and maintain the current Legal Framework for Child-Centered Special Education process.

The awarded vendor is:

Cityon System, Inc.
4120 W Spring Creek #100
Plano, TX 75024

The RFP required vendors to provide pricing to create custom designed technologies to enhance and maintain all programming aspects of Legal Framework for the period of September 1, 2023 to August 31, 2024. For reference, the project's web application can be found at fw.escapps.net.

This system is a customized database that supports statewide special education legal needs and assessments. The vendor will work with ESC staff to develop new and enhanced program features from basic concepts to desired future functionality.

Description:  Explanatory Notes for ESC Localized Policy Manual Update 29 as recommended by TASB and approved by Region 18 ESC attorneys are attached for review.

Description:  Region 18 is recommending a revision to attached Board Policy BE(LOCAL) to permit the use of a consent agenda for Board action on qualifying items.

Description:  Region 18 is providing information for Board consideration of 2023-2024 employee salaries including a previously approved increase of 3% of midpoint.