August 12, 2015 at 6:30 PM - Regular Meeting
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1. Call to Order and Establish Quorum
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2. Pledge of Allegiance and Moment of Silence
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3. Board Awards and Recognitions
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3.A. Awards and Recognitions of 2015 Summer Wellness Campaign
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4. Presentation to the Board
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4.A. Presentation of Internal Auditor's Quarterly Report
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5. Comments from the Public
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6. Superintendent's Updates and Recognitions
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7. Discussion and Possible Action
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7.A. Approval and Discussion and Approval to Declare Surplus Funds in General Fund and Authorize the Transfer of Surplus Funds from the General Fund to the Debt Service Fund
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7.B. Discussion and Approval of Bids, Proposals and Purchases of $50,000 and Over
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7.B.1. Approval of 403 (b) Plan Administration Services and 457 Deferred Compensation Plan and Administration Services Request for Proposal #65020
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7.C. Consideration and Approval of Final Completion, Less Betterment Fund Allowance and Final Payment, Less Liquidated Damages for the Salinas, Alton, Cantu, Cavazos and Waitz Elementary Track Projects
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7.D. Consideration and Approval to Change the Professional Development Room (PDR) to a Fitness Room for the Mission Collegiate High School Project
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7.E. Consideration and Approval to Grant Administration Authority to Approve Substantial Completion for the Mission Collegiate High School Project
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7.F. Consideration and Approval of Schematic Design for the Tom Landry Stadium New Restroom Facilities Project
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7.G. Consideration and Approval of Change Proposal Request #5 for Fourteen (14) Additional Weather Days for the Mission Junior High School (MJHS) and Alton Memorial Junior High School (AMJH) Canopies Project
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7.H. Discussion and Possible Action to Accept the Best and Final Offer (BAFO) and to Enter Into Contract for the MJHS Kitchen/Dining Addition/Renovations Project
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7.I. Discussion and Possible Action to Accept the Best and Final Offer (BAFO) and to Enter Into Contract for the New AG Barn Facilities Project
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7.J. Consideration and Approval for Substantial/Final Completion, Less Betterment Fund Allowance and Final Payment, Less Liquidated Damages for the Veterans Memorial High School (VMHS) Cosmetology Lab Project
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7.K. Consideration and Approval of Change Proposal Request #11 for Additional Parking for the Child Nutrition Program (CNP) Expansion Project
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7.L. Consideration and Approval of Change Proposal Request #12 for Fire Riser Room and Additional Delay Days for the CNP Expansion Project
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7.M. Consideration and Approval of Change Proposal Request #1 for Phone System for the Mission High School Phase III Renovation Project
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7.N. Consideration and Approval of Change Proposal Request #2 for Power Feeders to Buildings for the Mission High School Phase III Renovation Project
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7.O. Consideration and Approval of Change Proposal Request #3 for Upgrade Conduit Size for HVAC Power for the Mission High School Phase III Renovation Project
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7.P. Consideration and Approval to Grant Administration Authority to Approve Substantial Completion for the Mission High School Phase III Renovation Project
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7.Q. Recommendation and Approval of the Selection for:
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7.Q.1. Coordinator for Parental Involvement Services
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7.Q.2. Coordinator for Social Studies (Secondary)
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7.Q.3. Computer Programmer/Analyst
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8. Items to Consider: The Board will consider and may act on the following items under a CONSENT AGENDA. Any Trustee may request the removal of an item from the CONSENT AGENDA for individual consideration and action.
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8.A. Approval of 2015-2016 Internal Auditor's Charter
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8.B. Approval of Interlocal Agreement between City of Mission (Boys & Girls Club) and Mission C.I.S.D. providing for Youth Programs at Leal Elementary
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8.C. Approval of Interlocal Agreement between City of Mission (Boys & Girls Club) and Mission C.I.S.D. providing for Youth Programs at Castro Elementary
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8.D. Approval of Interlocal Cooperation Agreement with Hidalgo County Project Stop Truancy on Patrol (S.T.O.P.) for 2015-2016 School Year
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8.E. Approval of City of Alton Interlocal Agreement for Police Services for the 2015-2016 School Year
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8.F. Approval of City of Mission Interlocal Agreement for Police Services for the 2015-2016 School Year
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8.G. Approval of City of Palmhurst Interlocal Agreement for Police Services for the 2015-2016 School Year
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8.H. Approval of Bids, Proposals and Purchases of $50,000 and Over
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8.H.1. Approval of Addendum to the Interlocal Agreement with Property Casualty Alliance of Texas (PCAT) for the Two-Year Rate Guarantee
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8.H.2. Approve Renewal for Property and Casualty Insurance with Property Casualty Alliance of Texas (PCAT) for the 2015-2016 School Year
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8.H.3. Approve Renewal of Unemployment Compensation Program with Texas Association of School Board (TASB) Effective October 1, 2015
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8.H.4. Award Catalog Contracts for Awards and Promotional Items #3000-16
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8.H.5. Award Catalog Contracts for Facility Equipment, Materials and Supplies #1500-16
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8.H.6. Award Renewal of Catalog Contracts for Office Supplies #1600-16
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8.H.7. Award Term Contract for Security Services #1820-16
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8.H.8. Award Term Contract for Fuel and Oil #7050-16
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8.H.9. Approve Purchase of Welding and Manufacturing Equipment #1583-16
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8.H.10. Approve Purchase of Dropout Prevention Intervention Services from Communities in Schools
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8.H.11. Approve Renewal of Computer Services Commitment for 2015-2016 with Region One Education Center
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8.H.12. Approve Purchase of Istation Program License Renewal
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8.H.13. Approve Purchase of Success Maker Program License Renewal
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8.H.14. Approve Purchase of Reading Renaissance Program License Renewal
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8.H.15. Approval of Memorandum of Understanding (MOU) with the Hidalgo County Juvenile Justice Alternative Education Program (J.J.A.E.P.) for Discretionary Expulsions for the 2015-2016 School Year
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8.I. Approval of Budget Amendments
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8.J. Approval of Tax Levy Adjustments for the Months of May and June 2015
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8.K. Approval of the Optional Flexible School Day Program
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8.K.1. Approval of the Appointment of the 2015-2016 School Health Advisory Council (SHAC) Members, Chair and Co-Chair
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8.L. Approval of the 2015-2016 Professional Development and Appraisal System (PDAS) Appraisal Timeline
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8.M. Approval of 2015-2016 Professional Development and Appraisal System (PDAS) Appraisers
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8.N. Approval of First Reading for TASB-Initiated Localized Updates: Policy Update 102, affecting Local Policies:
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8.N.1. CDA(LOCAL): OTHER REVENUES – Investment (revised)
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8.N.2. DBB(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - Medical Examinations and Communicable Diseases (revised)
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8.N.3. DEA(LOCAL): COMPENSATION AND BENEFITS - Compensation Plan (revised)
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8.N.4. DEAA(LOCAL): COMPENSATION PLAN - Incentives and Stipends (revised)
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8.N.5. DEAB(LOCAL): COMPENSATION PLAN - Wage and Hour Laws (adding)
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8.N.6. DEE(LOCAL): COMPENSATION AND BENEFITS - Expense Reimbursement (revised)
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8.N.7. DFFA(LOCAL): REDUCTION IN FORCE - Financial Exigency (revised)
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8.N.8. DHE(LOCAL): EMPLOYEE STANDARDS OF CONDUCT - Searches and Alcohol/Drug Testing (revised)
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8.N.9. FNC(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - Student Conduct (deleting)
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8.N.10. FO(LOCAL): STUDENT DISCIPLINE (revised)
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8.O. Approval of Minutes
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8.O.1. June 10, 2015
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8.O.2. June 24, 2015
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8.O.3. July 22, 2015
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8.O.4. July 29, 2015
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9. Executive Session
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9.A. Private Consultation with Board Attorney (Texas Gov’t Code §551.071)
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9.B. Deliberate the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of a Public Officer or Employee or to Hear Complaint or Charge against an Officer or Employee (Texas Gov’t Code §551.074)
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9.C. Deliberate the Purchase, Exchange, Lease, or Value of Real Property if Deliberation in an Open Meeting would have a Detrimental Effect on the Position of the Governmental Body in Negotiations with a Third Person. (Texas Gov't Code §551.072
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10. Action, if Necessary, on Matters Discussed in Executive Session
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11. Board Information Items
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11.A. Financial Report as of June 30, 2015
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11.B. Annual Internal Audit Plan for 2015-2016
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11.C. Investment Quarterly Report
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11.D. Cash Disbursements for the Month of June 2015
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11.E. Implementation of the New Education Department General Administrataive Regulations
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12. Important Dates to Remember
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12.A. August 20, 2015 8:00 a.m. Convocation
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12.B. August 22, 2015 9:00 a.m. Board of Trustees Walkthrough of Mission C.I.S.D. Facilities
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12.C. August 24, 2015 First Day of School
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12.D. August 26, 2015 6:15 p.m. Public Hearing on 2015-2016 Budget
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12.E. August 26, 2015 6:30 p.m. Special Board of Trustees Meeting
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12.F. September 2, 2015 Times to be Announced Board of Trustees Committee Meetings
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12.G. September 9, 2015 6:30 p.m. Regular Board of Trustees Meeting
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13. Adjournment
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