March 26, 2024 at 5:30 PM - Regular Board Meeting
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1. 5:30 PM - CALL REGULAR MEETING TO ORDER - BOARD ROOM
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2. PLEDGES, VISION, AND MISSION
Led by the South Hills High School J.R.O.T.C. Cadets |
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3. RECOGNITIONS
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3.A. Recognition of Student Greeters
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3.B. 2024 University Interscholastic League (UIL) State Mariachi Festival
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3.C. 2024 All-State Musicians and Teachers
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3.D. Benbrook Middle/High School Volleyball Team
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3.E. Arlington Heights High School Cheerleading Team
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3.F. Arlington Heights, Dunbar, and Eastern Hills Boys and Girls High School Basketball Teams
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4. PUBLIC COMMENT
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5. REPORTS/PRESENTATIONS
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5.A. Bond Citizens' Oversight Committee Presentation
Presenter: Kellie Spencer, Deputy Superintendent |
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5.B. Public Notice of Federal Grant Applications Submitted Between July 1, 2023 and December 31, 2023
Presenter: Carmen Arrieta-Candelaria, Chief Financial Officer
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6. BOARD COMMITTEE REPORT
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7. SUPERINTENDENT REPORT
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8. COMMENTS BY BOARD MEMBERS OR SUPERINTENDENT ON CURRENT DISTRICT ACTIVITIES AND ANNOUNCEMENTS
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9. EXECUTIVE SESSION
The Board will convene in closed session as authorized by the Texas Government Code Chapter §551. |
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9.A. Seek the Advice of Attorneys (Texas Government Code §551.071)
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9.A.1. Discussion Regarding Proposed Corrective Action Plan from the Texas Education Agency (TEA) Compliance Review #SRDR 2023-08-02
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9.B. Deliberation Regarding the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of a Public Officer or Employee, Including but Not Limited to Action Items Related to the Recommendation to Terminate Certain Continuing Contract Employees for Good Cause, the Recommendation to Terminate Certain Term Contract Employees for Good Cause and the Recommendation to Terminate Certain Probationary Contract Employees for Good Cause, and the Recommendation to Nonrenew Certain Term Contract Employees (Texas Government Code §551.074)
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9.C. Security Implementation (Texas Government Code §551.076)
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9.C.1. Intruder Audit Findings and Corrective Action
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9.D. Real Property (Texas Government Code §551.072)
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10. CONSENT AGENDA ITEMS
(Action by the Board of Education in adopting the "Consent Agenda" means that all items appearing herein are adopted by one single motion, unless a member of the Board requests that such item be removed from the "Consent Agenda" and voted upon separately.) |
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10.A. Board of Education Meeting Minutes
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10.A.1. February 27, 2024 - Regular Minutes
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10.A.2. March 5, 2024 - Special Minutes
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10.B. Governance and Strategic Communications, Toni Cordova, Chief
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10.B.1. Approve Second Reading - Revisions to Board Policies EHBC(LOCAL), EHBCA(LOCAL), FEA(LOCAL), FFB(LOCAL), and FL(LOCAL)
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Discussion:
Trustee Anne Darr: Board Policy FEA(LOCAL) addresses exceptions to compulsory attendance rules. How do these exceptions factor into the state's 90% attendance rule when determining the need for credit and attendance recovery? Response: Our District has attendance codes for the specific absences that are exempted from the 90% rule. |
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10.C. Administrative Services, Dr. Karen Molinar, Deputy Superintendent
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10.C.1. Business and Finance, Carmen Arrieta-Candelaria, Chief Financial Officer
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10.C.1.a. Approve Budget Amendment for the Period Ending February 29, 2024
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10.D. Learning and Leading Networks
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10.D.1. Service Network #1, Melissa Kelly, Associate Superintendent
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10.D.1.a. Approve Purchase of School Supplies for Students and Staff Enrolled in Summer School 2024
Attachments:
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Discussion:
Trustee Anne Darr: What are the criteria for a student to attend summer school this year? Or is summer school still open to any student who wishes to participate? Response: All students in grades 1-12 are eligible to apply for summer school. Students who are at-risk of failing and those who fall at the bottom 25% on performance based on MAP data are given first priority. |
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10.D.1.b. Approve Agreement for the History Discovery Lab on Wheels Program for Summer School
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10.D.2. Service Network #2, Charles Garcia, Associate Superintendent
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10.D.2.a. Approve Purchase of Marching Band Uniforms for North Side High School and O.D. Wyatt High School
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10.D.3. Service Network #4, Dr. Tamekia Brown, Associate Superintendent
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10.D.3.a. Approve Contract for the National Collegiate Athletics Association Audit and Training
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10.E. Operations, Kellie Spencer, Deputy Superintendent
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10.E.1. Technology, Ramesh Krishnamurthy, Chief Information Officer
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10.E.1.a. Approve Renewal of Secure Email Gateway Services
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10.E.2. Operations, Carl Alfred, Senior Officer Operations
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10.E.2.a. Approve Purchase of Locksmith Supplies
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10.E.3. Athletics, J.J. Calderon, Executive Director
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10.E.3.a. Approve Purchase of Additional Uniforms and Supplies
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10.E.3.b. Ratify Purchase of Helmet Inspection, Testing, and Reconditioning Services
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10.E.4. Capital Improvement Program, Kellie Spencer, Deputy Superintendent
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10.E.4.a. Approve Closeout Contract with Reeder General Contractors, Inc. for Amon Carter-Riverside High School and Authorize Final Payment in Conjunction with the 2017 Capital Improvement Program
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10.E.4.b. Approve Closeout Contract with Reeder General Contractors, Inc. for Western Hills High School and Authorize Final Payment in Conjunction with the 2017 Capital Improvement Program
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10.E.4.c. Approve Budget Amendment Transferring Funds from Construction Projects to Program Contingency in Conjunction with the 2017 Capital Improvement Program
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11. ACTION AGENDA ITEMS
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11.A. Item/Items Removed from Consent Agenda
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11.B. Personnel
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11.C. Administrative Services, Dr. Karen Molinar, Deputy Superintendent
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11.C.1. Legal and District Records Management, Lynda Jackson, Senior Counsel
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11.C.1.a. Approve Proposed Termination of Certain Probationary Contract Employees for Good Cause Pursuant to Chapter 21 of the Texas Education
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11.C.1.b. Approve Proposed Termination of Certain Term Contract Employees for Good Cause Pursuant to Chapter 21 of the Texas Education Code
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11.C.1.c. Approve Proposed Non-Renewal of Certain Term Contract Employees Pursuant to Chapter 21 of the Texas Education Code
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11.C.2. Business and Finance, Carmen Arrieta-Candelaria, Chief Financial Officer
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11.C.2.a. Approve Resolution Authorizing the Publication of a Notice of Intent to Enter into One or More Contracts for the Acquisition, Construction and Equipping of a New District Transportation Operations and Vehicle Maintenance Facility Pursuant to the Provisions of Section 271.004 of the Texas Local Government Code; Authorizing District Staff to Perform All Necessary Action Related to the Possible Issuance of One or More Series of Lease Revenue Bonds by the Fort Worth Independent School District Public Facility Corporation; and Other Matters in Connection Therewith
Discussion:
Trustee Anne Darr: Is it possible/necessary to have a few mini-sessions (no more than 4 trustees in each session) with trustees explaining this resolution, the process, etc. between now and March 26, 2024?
Response: Mini-sessions can be scheduled as necessary with the trustees. I will need to check with Dr. Molinar on these dates/times prior to the 26th. Trustee Anne Darr: What is the current fair market value of the land that the present-day District Transportation Operations and Vehicle Maintenance Facility is on? Does FWISD own this land outright? Response: The 27 acre parcel of land adjoining the existing 3 acre facility appraised for approximately $2.6 million in 2020. The current approximate value of the combined 30 acre land parcel is estimated at $3 million, with a new appraisal pending. Trustee Anne Darr: Exactly what FWISD services are currently provided by this facility? Response: Approximately 30% of FWISD transportation services. Trustee Anne Darr: How will FWISD manage transportation operations and vehicle maintenance if a new facility is NOT constructed on Longvue Avenue? Response: Without this facility, efficiency of services will decrease resulting in longer bus routes and increased operational costs. Trustee Anne Darr: When does the TX DOT Fort Worth District plan to demolish the existing FWISD facility? Will this timeline provide FWISD with enough time to build a new facility? If not, what is the plan to ensure the continuation of services throughout the District until a new facility is constructed? Response: According to the TxDOT Fact Sheet, this project is scheduled to begin construction in the Fall of 2028. It is anticipated that this timeline will provide FWISD with sufficient time to build its new facility prior to the start of the TxDot project. Trustee Anne Darr: How will investing in this new facility positively impact student academic success? Response: Many FWISD students rely on the district to provide safe and reliable transportation services to and from school each day. Trustee Anne Darr: What are the advantages of creating a Public Facilities Corporation (PFC) to fund this project? What are the disadvantages? Response: Advantages of creating a PFC to fund this project: -Allows the District to utilize a financing mechanism where the cost of construction is spread over a number of years as opposed to utilizing fund balance reserves.-Using a PFC will allow the District to move forward with this project in a more timely manner as funding can be available in the next six (6) to nine (9) months. -Upon subsequent voter approval, PFC obligation can be refinanced as an I&S tax obligation. Disadvantages: -More complex structure than direct property tax bond financing.-More costly than the issuance of District property tax bonds (both in terms of interest cost and cost of issuance). -PSF guarantee is not available for lease-revenue bonds. -The procurement process for design and guaranteed maximum price can take time. -Uses the District’s M&O tax rather than I&S tax. |
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11.C.2.b. Approve Resolution Declaring Expectation to Reimburse Expenditures with Proceeds for Future Debt
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Discussion:
Trustee Anne Darr: Over what period of time will FWISD reimburse expenditures in the amount of up to $30,000,000? Response: The period of time that the reimbursement covers is 60 days back from the date of resolution and then forward for 18 months after the later of the original expenditure date and date project is placed in service but no more than three (3) years from date of resolution. Trustee Anne Darr: What interest or penalties will FWISD incur if the expenditures are not reimbursed in a timely manner? Response: There would be no interest or penalties on either the FWISD or the PFC side. Trustee Anne Darr: What interest or penalties will FWISD incur over the period of time that the expenditures are being reimbursed? Response: Interest can be earned on any lease revenue bond proceeds, which would be added to the project budget. There would be no interest or penalties paid during the period of time the expenditures are being reimbursed. |
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11.D. Learning and Leading Networks
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11.D.1. Service Network #4, Dr. Tamekia Brown, Associate Superintendent
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11.D.1.a. Approve Proposed Corrective Action Plan from the Texas Education Agency (TEA) Compliance Review #SRDR 2023-08-02 Concerning Individual Graduation Committees (IGC)
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11.E. Operations, Kellie Spencer, Deputy Superintendent
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11.E.1. Operations, Carl Alfred, Senior Officer Operations
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11.E.1.a. Approve Purchase of Forty (40) Buses
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Discussion:
Trustee Anne Darr: As stated in the agenda item, 147 buses in FWISD's fleet have been in operation for more than 10 years. How many total buses are in FWISD's fleet?
Response: The current fleet consists of 413 buses. Trustee Anne Darr: This agenda item proposes to replace 40 buses. What is the plan to replace the other 107+ buses that will be 10 years or older in the near future? Response: The Transportation department is working on a multi-year life cycle and decommission plan for the fleet. Over time, the fleet will be right-sized, ensuring an optimal count of reliable vehicles with fiscally responsible decisions based on the District’s real-time needs. |
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11.E.2. Facility Planning and Rental, Mike Naughton, Executive Director
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11.E.2.a. Approve Consolidation of Wedgwood 6th Grade to Wedgwood Middle School Beginning with the 2024-2025 School Year
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Discussion:
Trustee Anne Darr: What additional academic offerings will be available to 6th grade students if both Wedgwood campuses are consolidated?
Response: VPA offerings will not change with the consolidation. Students will still have the opportunity to participate in Art, Band, Choir, Orchestra, and Theatre. Trustee Anne Darr: What written information has been provided to parents of students in the Southwest HS pyramid currently in grades 5, 6, and 7? Response: Fifth grade parents at all feeder elementary schools affected received a letter via email with details about the consolidation. Principals also received a letter to print and distribute. Trustee Anne Darr: Will sixth grade classes be consolidated in one area of the current Wedgwood MS campus, or will they be dispersed throughout the campus? Response: Lunch schedules and classroom assignments for teachers have not been finalized for campuses for the 24-25 school year but we are working with campus leadership to plan for the upcoming school year. Trustee Anne Darr: How will consolidating the two campuses affect transportation and bus routes? Response: Consolidation of Wedgwood will result in the reduction of 3 morning routes and 2 afternoon routes. Trustee Anne Darr: Will sixth grade students eat lunch with 7th and 8th grade students? Will they be in PE together? Response: Lunch schedules and classroom assignments for teachers have not been finalized for campuses for the 24-25 school year but we are working with campus leadership to plan for the upcoming school year. All students will be provided with an opportunity to have a PE class. |
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11.E.3. Capital Improvement Program, Kellie Spencer, Deputy Superintendent
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11.E.3.a. Approve Entering into a Job Order Contract for the Forest Oak 6th Grade Relocation Project
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Discussion:
Trustee Anne Darr: How is this relocation different from the consolidation of the Wedgwood 6th Grade and Wedgwood Middle School campuses?
Response: TEA took action to consolidate the LAN Forest Oaks campuses under one campus number in the Fall of 2023. The relocation project will allow all 6th - 8th grade students to attend school on the same campus as required by TEA. |
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11.E.3.b. Approve Closeout Contract with Turner | Source JV and Authorize Final Payment in Conjunction with the 2017 Capital Improvement Program
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12. ADJOURN
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