December 19, 2023 at 6:00 PM - Regular Meeting

1. CALL TO ORDER

2. CERTIFICATION AND POSTING

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. INVOCATION - Gilbert Hernandez, Birdwell PTSD Foundation, San Antonio College Partner 

6. MEMORIALS

7. RECOGNITIONS

7.A. Martha Tijerina - Smithsonian Exhibit Profile and GED Brunch

7.B. St. Philip's College Black Box Theater Addition Gift for Watson Fine Arts Center

7.C. AlamoPROMISE Student of the Month - Isaiah Cisneros, Northwest Vista College

7.D. Alamo Colleges District Employee of the Month November - Rebecca Teniente, Northeast Lakeview College

7.E. Alamo Colleges District Employee of the Month December - Cynthia Escatel, San Antonio College

7.F. Communication Awards

7.G. Holiday Cards - Alamo Colleges District Students

7.H. Texas Veterans Commission Awards - St. Philip's College, San Antonio College, Palo Alto College, Northeast Lakeview College

8. NEW BUSINESS

8.A. Discussion and Possible Action on Granting of Emeritus Status - Dr. Teanna M. Staggs, San Antonio College

8.B. Discussion and Possible Action on Granting Emeritus Status - Dr. Edwin R. Bergen, San Antonio College

8.C. Discussion and Possible Action on Granting of Emeritus Status - Mary Cottier, St. Philip's College

9. CITIZENS TO BE HEARD 

9.A. Registration: 5:00 PM - 5:55 PM

10. CHAIR'S REPORT - Roberto Zarate

10.A. Community Outreach; AlamoTogether College Summit; Wender Way Dedication; Palo Alto College Hygiene Ribbon Cutting; Palo Alto Celebracion; Alamo Colleges Foundation Holiday Event; Project Quest Awards Ceremony; THECB Higher Edge Conference; 129th SA Chamber Annual Gala, St. Philip's College Commencement. 

10.B. First Responders Academy - Chief Frank Poyner and Mr. Rolando Barrientez

10.C. 2023 South Texas Business Partnership Legends Gala - Dr. Yvonne Katz

11. CHANCELLOR'S REPORT - Dr. Mike Flores

11.A. 2023 Media Report 

11.B. Winter Break Announcement

12. AUDIT, BUDGET AND FINANCE COMMITTEE, Dr. Yvonne Katz, Chair

12.A. Annual Financial Highlights for the Fiscal Year Ending August 31, 2023

12.B. Clifton Larsen Allen LLP Audit Results

12.C. Discussion and Possible Action on FY2022-2023 Annual Comprehensive Financial Report for the Alamo Colleges District

12.D. Discussion and Possible Action on Acceptance of FY2023-2024 Budget:  Amendment No. 1

12.E. Discussion and Possible Action on Acceptance of FY2023-2024 Budget:  Amendment No. 2

12.F. Discussion and Possible Action on 2023 Tax Roll

12.G. Discussion and Possible Action for the Purchase of Cyber Security Range Training Equipment and Support for the Alamo Colleges District - St. Philip's College

12.H. Discussion and Possible Action to Ratify the Contract with Limitless Solutions, LLC for Leadership Training and Professional Services for the Alamo Colleges District

12.I. Discussion and Possible Action on Adoption of Employee Holiday for Memorial Day Holiday

13. WORKFORCE DEVELOPMENT COMMITTEE, Dr. Gene Sprague, Chair

13.A. Discussion and Possible Action on the Approval of St. Philip's College Associate of Applied Science Degree - Plumbing Trades

14. BUILDING, GROUNDS & SITES SELECTION COMMITTEE, Gloria Ray, Chair

14.A. Discussion and Possible Action on Amending the Guaranteed Maximum Price (GMP) for Alamo Colleges District - St. Philip's College Renovation Projects Funded by the Higher Education Emergency Relief Funds Historically Black Colleges and Universities Grant (HEERF HBCU) with Turner Construction Company (CSP 18C-005) and Delegating Authority to Extend the Project Schedule

14.B. Discussion and Possible Action to Approve GMP Early Work with Turner Construction Company for Procurement of Long-lead Mechanical Equipment and Lighting Fixtures Associated with St. Philip's College Southwest Campus Contract Package 3

15. POLICY AND LONG-RANGE PLANNING COMMITTEE, Dr. Lorraine Pulido, Chair

15.A. Discussion and Possible Action on Approval of the Revised Policy C.2.8-Purchase and Acquisition and Maintenance of College District Owned Art

15.B. Discussion and Possible Action on the Adoption of a Policy Required by Texas Education Code §51.3525 (New Policy H.3.1, Texas Legislative Prohibition on Diversity, Equity and Inclusion) 

15.C. Discussion and Possible Action on Approval of the revised Alamo College District Vision, Mission, Values and Goals Policy and the St. Philip's College Mission Statement (Policy A.1.3 and SPC Mission Statement A.1.3.e.)

15.D. Discussion and Possible Action on Approval of the revised policy F.6.5 Student Success (Equity/Empowering Diverse Learner Communities)

16. PERSONNEL

16.A. Discussion and Possible Action on Appointment of Full-Time Faculty

16.B. Discussion and Possible Action on Appointment of Administrators

17. CONSENT AGENDA

17.A. Discussion and Possible Action on Consent Agenda Items

17.A.1) Approval of Board Meeting Minutes

17.A.1)a. Discussion and Possible Action on Approval of Minutes of the Meeting of the Board of Trustees - Meeting as a Committee of the Whole on October 17, 2023.

17.A.1)b. Discussion and Possible Action on Minutes of the Regular Board Meeting on October 24, 2023.

17.A.2) Internal Audit Department Monthly Activity Report

17.A.3) Discussion and Possible Action on Acceptance of Private Gifts to the Alamo Colleges Foundation and Alamo Colleges District

17.A.4) Department of Public Safety Monthly Clery Act Activity Report

17.A.5) Discussion and Possible Action on Approval of Federal College Work Study (FCWS) Report

17.A.6) Discussion and Possible Action on Approval of Report of Policies Reviewed with No Substantive Changes

17.A.7) Discussion and Possible Action to Authorize a Short Extension of the Retirement Date of the Vice Chancellor for Student Success as Requested by the College District

17.A.8) Fiscal Services Reports

17.A.8)a. Discussion and Possible Action on Monthly Contracts Report

17.A.8)b. Discussion and Possible Action on Monthly Grants and Contracts Report

17.A.8)c. Discussion and Possible Action on Approval of Construction Reports

17.A.8)d. Maintenance Tax Note (MTN) 2022 Program Executive Summary

17.A.8)e. Capital Improvement Program (CIP) Executive Summary

17.A.8)f. Discussion and Possible Action on Approval of Financial Reports 

17.A.8)g. Discussion and Possible Action on Approving a Change Order for Alamo Colleges District Data Center Resiliency Upgrade, located at San Antonio College

18. EXECUTIVE SESSION

18.A. The Board may go into Executive Session to deliberate on any item referenced in this agenda for open session or executive session based on the following potential exceptions under the Act.

18.B. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorney(s) to seek their advice on any matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

18.C. Pursuant to §551.071, Texas Government Code, the Board may consult with its attorneys about pending and threatened litigations, including, without limitation, the employment claim of Tommie Banks. 

18.D. Pursuant to §551.074, Texas Government Code, the Board may consult with its attorneys about pending EEOC charges.

18.E. Pursuant to §551.072, Texas Government Code, the Board may deliberate the purchase, exchange, lease or value of real property.

18.F. Pursuant to §551.073, Texas Government Code, the Board may deliberate regarding a negotiated contract for prospective gift or donation.

18.G. Pursuant to §551.074, Texas Government Code, the Board may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the Chancellor.

18.H. Any action on these matters will be taken in Open Session. 

19. RECONVENE OPEN MEETING 

19.A. Discussion and Possible Action on Items Discussed in Executive Session.

20. SETTING OF NEXT MEETING DATE

20.A. Regular Meeting of the Alamo Colleges Board of Trustees is scheduled for January 23, 2024.

21. ADJOURNMENT