October 13, 2020 at 6:00 PM - MEETING OF THE BOARD OF TRUSTEES MEETING AS A COMMITTEE OF THE WHOLE

1. CALL TO ORDER

2. CERTIFICATION AND POSTING OF NOTICE

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. CITIZENS TO BE HEARD 
Registration: A Citizen to be Heard is required to email Sandra Torres, Board Liaison, at storres304@alamo.edu by 4:00 pm on October 13, 2020 to register to speak by providing his/her name, the name of the organization if speaking on behalf of an organization, and the agenda item number as to which the Citizen will speak. Staff will contact the citizen to ensure they are able to participate via the zoom link and telephone number provided on the agenda. Individuals will have a three-minute time period. State law limits Trustee response to public comments.

6. STUDENT SUCCESS COMMITTEE, Clint Kingsbery, Chair

6.A. Faculty Student Mentoring Update, Dr. Amanda Salinas, Yvette Torres, Victoria Rogers, Nadia Bakdash, Michelle Theiss, Jaqueline Stevenson and Dr.Tamara Anderson

6.B. Student District Council Report, Meaghan Setterbo

7. EXECUTIVE SESSION

7.A. Pursuant to §551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys to seek their advice on matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

7.B. Pursuant to § 551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys about pending and threatened litigations.

7.C. Pursuant to § 551.071, Texas Government Code, the Committee of the Whole may consult with its attorneys about pending EEOC charges.

7.D. Pursuant to §551.072, Texas Government Code, the Committee of the Whole may deliberate the purchase, exchange, lease or value of real property.

7.E. Pursuant to §551.074, Texas Government Code, the Committee of the Whole may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the Chancellor.

7.F. Any action on these matters will be taken in Open Session.

8. RECONVENE OPEN MEETING

8.A. Discussion and Possible Action on Items Discussed in Executive Session.

9. BUILDING, GROUNDS AND SITES SELECTION, Joe Jesse Sanchez, Chair

9.A. Information Technology Service (ITS) Update, Dr. Tom Cleary

9.B. Discussion and Possible Action on Revision of Financial Obligations of the College District to Port San Antonio, Dr. Diane Snyder

9.C. Discussion and Possible Action on Location of the Site of the Westside Education and Training Center

9.D. Presentation on CIP Small Minority Women Veterans Business Enterprises Participation (SMWVBE) Update, Lacy Hampton

9.E. Overview of Construction Minute Order Action, Lacy Hampton and Dr. Robert Garza

9.F. Discussion and Possible Action on Guaranteed Maximum Price for Alamo Colleges District – Palo Alto College (PAC) Multipurpose Building Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with Bartlett Cocke General Contractors. (CSP 18C-005)

9.G. Discussion and Possible Action for the Purchase of Construction Waste Services 

9.H. Presentation on Alamo Colleges District - St. Philip’s College New Recreation and Wellness Building, Dr. Adena Loston and Laura Anthony

9.I. Discussion and Possible Action on Amending the Guaranteed Maximum Price for the Alamo Colleges District – St. Philip’s College New Recreation and Wellness Building

10. AUDIT, BUDGET AND FINANCE - Roberto Zarate, Chair

10.A. FY2020 Investment Report, Tracey Sulak Bedwell

10.B. Discussion and Possible Action on Investment Brokers

10.C. Discussion and Possible Action on the Purchase of Investment Advisory Services

10.D. Presentation on Equity Minded Purchasing Bidding Contracting: Local Suppliers, Gary O'Bar

10.E. Discussion and Possible Action on Tuition and Fee Schedule Effective Spring 2021, Dr. Diane Snyder

10.F. Discussion and Possible Action on Amending a Contract with Empyra, Inc. providing for the Purchase of Workforce Training Management Software Upgrades, Gary O'Bar and Xavier Urrutia

10.G. Internal Audit Quarterly Update, William Wullenjohn

10.H. 2020 Internal Audit Annual Report, William Wullenjohn

10.I. FISCAL SERVICES REPORTS

10.I.1) Discussion and Possible Action on Monthly Contracts Report

10.I.2) Discussion and Possible Action on Monthly Grants and Contracts Report

10.I.3) Discussion and Possible Action on Approval of Construction Reports

10.I.4) Discussion and Possible Action on Approval of Financial Reports

10.I.5) Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $100,000

10.I.6) Discussion and Possible Action on Approval of Investment Report Through August 31, 2020

11. POLICY AND LONG-RANGE PLANNING COMMITTEE, Joe Alderete, Jr., Chair

11.A. Discussion and Possible Action on Revision of Policy C.1.7 – Investments, Tracey Sulak Bedwell

11.B. Discussion and Possible Action on Approval of Revision of C.1.5 (Policy) Purchasing and Acquisitions Regarding Purchasing from Local Suppliers, Gary O'Bar

12. ADJOURNMENT