May 19, 2020 at 6:00 PM - Regular Meeting
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1. CALL TO ORDER
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2. CERTIFICATION AND POSTING OF NOTICE
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3. ROLL CALL
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4. CITIZENS TO BE HEARD
Registration: A Citizen to be Heard is required to email Sandra Torres, Board Liaison, at storres304@alamo.edu by 6:00 pm on May 18, 2020 to register to speak by providing his/her name, the name of the organization if speaking on behalf of an organization, and the agenda item number as to which the Citizen will speak. |
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5. CHANCELLOR'S REPORT
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5.A. Keep Learning Plan, Pamela Ansboury and Dr. Adelina Silva
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5.B. COVID-19 Update, Linda Boyer-Owens
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6. LEGISLATIVE, Joe Alderete, Jr., Chair
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6.A. Legislative Report, Joe Alderete, Jr.
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6.B. CARES Act-Student Emergency Aid, Dr. Veronica Garcia, Patty Parma, Dr. Harold Whitis and Priscilla Camacho
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7. STUDENT SUCCESS, Clint Kingsbery, Chair
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7.A. Student District Council, Evalinda Davila
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7.B. Alamo Colleges District Performance Update, Dr. Tom Cleary
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8. AUDIT, BUDGET AND FINANCE, Roberto Zarate, Chair
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8.A. Discussion and Possible Action on the Annual Debt Management Plan for FY 2021, Tracey Sulak Bedwell
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8.B. Discussion and Possible Action for the Purchase of Financial Audit, Tax and Other Attestation Services
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8.C. Discussion and Possible Action for the Purchase of Automotive Tools and Storage Cabinets for the Automotive Technology Program at St. Philip’s College
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8.D. Discussion and Possible Action Purchase of Project Management Certification and Technical Training Services
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8.E. Discussion and Possible Action on Amending a Contract with Project Quest providing for an increased authorization for the Purchase of Job Placement and Assistance Services for the America’s Promise Job Driven Grant
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8.F. Quarterly Internal Audit Update, William Wullenjohn
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8.G. Internal Audit Required Communication on the Mission of Internal Audit and the Mandatory Elements of the Professional Practices Framework
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8.H. Internal Audit Required Communication on the Organizational Independence of the Internal Audit Activity
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9. POLICY AND LONG-RANGE PLANNING, Joe Alderete, Jr, Chair
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9.A. Overview of Policies and Procedures Minute Order Actions, Eddie Cruz
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9.B. Discussion and Possible Action on Revision of B.3.1 (Policy) Board Elections, Vacancies, and Removal From Office
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9.C. Discussion and Possible Action on Revision of B.3.2 (Policy) Board Member Training
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9.D. Discussion and Possible Action on Approval and Revision of C.3.1 Debt Management Policy
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9.E. Discussion and Possible Action on Policy A.1.3.c (Policy) College Mission Statement: Palo Alto College
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10. BUILDING, GROUNDS & SITES SELECTION, Joe Jesse Sanchez, Chair
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10.A. Overview of Construction Minute Order Actions: Lacy Hampton, Dr. Robert Vela, Dr. Adena Loston
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10.B. Discussion and Possible Action on Approval of an Interlocal Funding Agreement for the City of San Antonio to Share in the Funding of Renovations to the Natatorium at Palo Alto College
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10.C. Discussion and Possible Action on the Adoption of a Revised 2017 Capital Improvement Program Project Budget with Impacts of Maintenance Tax Note Funding
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10.D. Discussion and Possible Action on Amending the Guaranteed Maximum Price for the Alamo Colleges District – San Antonio College Parking Garage Added Scope San Pedro Street Improvements Capital Improvement Project
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10.E. Discussion and Possible Action on Guaranteed Maximum Price for Alamo Colleges District – St. Philip’s College (SPC) Bowden Replacement Building Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with Skanska USA Building, Inc. (CSP 18C-005)
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11. PERSONNEL
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11.A. Discussion and Possible Action on Promotions in Academic Rank 2020-2021 Academic Year
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11.B. Discussion and Possible Action on Reappointment of Full-Time Faculty for the 2020-2021 Academic Year
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11.C. Discussion and Possible Action on Appointment of Full-Time Faculty
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11.D. Discussion and Possible Action on Renewal of Certain Administrative Contracts Including but not Limited to Presidents and Vice Chancellors
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11.E. Discussion and Possible Action on Appointment of Administrators
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12. CONSENT AGENDA
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12.A. Discussion and Possible Action on Approval of the Consent Agenda Items of the Regular Board Meeting on May 19, 2020
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12.A.1) Approval of Minutes
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12.A.1)a. Discussion and Possible Action on Minutes of the Committee of the Whole Board Meeting March 3, 2020
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12.A.1)b. Discussion and Possible Action on Minutes of the Regular Board Meeting March 17, 2020
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12.A.1)c. Discussion and Possible Action on Minutes of the Special Board Meeting April 7, 2020
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12.A.2) Institutional Advancement
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12.A.2)a. Discussion and Possible Action on Acceptance of Private Gifts to the Alamo Colleges Foundation and Alamo Colleges District
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12.A.3) Internal Audit Department Monthly Activity Report
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12.A.4) Department of Public Safety Monthly Clery Act Activity Report
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12.A.5) Student Financial Aid - Federal College Work Study (FCWS) Report
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12.A.6) Fiscal Services Reports
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12.A.6)a. Discussion and Possible Action on Monthly Contracts Report
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12.A.6)b. Discussion and Possible Action on Monthly Grants and Contracts Report
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12.A.6)c. Discussion and Possible Action on Approval of Construction Reports Through March 31, 2020
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12.A.6)d. Discussion and Possible Action on Approval of Financial Reports Through March 31, 2020
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12.A.6)e. Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $100,000
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12.A.6)f. Discussion and Possible Action on Approval of Investment Report Through February 29, 2020
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13. EXECUTIVE SESSION
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13.A. Pursuant to §551.071, Texas Government. Code, the Board may consult with its attorney(s) to seek their advice on any matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.
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13.B.
Pursuant
to § 551.071, Texas Government Code, the Board may consult with its attorneys
about pending and threatened litigations.
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13.C. Pursuant to § 551.071, Texas Government Code, the Board may consult with its attorneys about pending EEOC charges.
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13.D. Pursuant to §551.072, Texas Government Code, the Board may deliberate the purchase, exchange, lease or value of real property.
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13.E. Pursuant to §551.074, Texas Government Code, the Board may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the duties of the Internal Auditor and the Chancellor.
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13.F. Any action on these matters will be taken in Open Session.
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14. RECONVENE OPEN MEETING
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14.A. Discussion and Possible Action on Items Discussed in Executive Session.
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15. SETTING OF NEXT MEETING DATE
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15.A. Regular Meeting of the Alamo Colleges Board of Trustees is scheduled for July 28, 2020. Location to be Determined.
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16. ADJOURNMENT
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