December 8, 2020 at 6:00 PM - Regular Meeting

1. CALL TO ORDER

2. CERTIFICATION AND POSTING

3. ROLL CALL

4. PLEDGE OF ALLEGIANCE

5. MEMORIALS

6. INVOCATION
 Mallory Plummer, Northwest Vista College

7. RECOGNITIONS

  Vicky Hart, Northeast Lakeview College

  Kenneth Ramelli, San Antonio College

7.C. Higher Education Canvas Educator of the Year: Suzel Molina, Palo Alto College

7.D. Partner of the Month: San Antonio Food Bank

7.E. The USAA Foundation

7.F. 2020 Achievement of Excellence in Procurement Award, National Procurement Institute, Inc.

8.A. Registration: A Citizen to be Heard is required to email Sandra Torres, Board Liaison, at storres304@alamo.edu by 5:00 pm on December 8, 2020 to register to speak by providing his/her name, the name of the organization if speaking on behalf of an organization, and the agenda item number as to which the Citizen will speak.  Staff will contact the citizen to ensure they are able to participate via the zoom link and telephone number provided on the agenda.  Individuals will have a three-minute time period.  State law limits Trustee response to public comments.

9. CHANCELLOR'S REPORT

9.A. Presidents' Update on Student Success Initiatives

9.B. Four Disciplines of Execution (4DX) Report & Wildly Important Goal (WIG) Presentation - President's Office Business Council, Northwest Vista College

9.C. Program Highlights: Transfer Academy for Tomorrow's Engineers, Northwest Vista College

9.D. COVID-19 Update

10. STUDENT SUCCESS COMMITTEE, Clint Kingsbery, Chair

10.A. Alamo Colleges Online (ACOL) Progress Update

10.B. Alamo Collegiate Network (ACN) Meeting Update

10.C. Student Leadership Report

11. LEGISLATIVE COMMITTEE, Joe Alderete, Jr., Chair

11.A. Discussion and Possible Action on Adoption of the 2021 Legislative Agenda

12. WORKFORCE DEVELOPMENT COMMITTEE, Dr. Gene Sprague, Chair

12.A. Workforce Development Committee Report

13. AUDIT, BUDGET AND FINANCE COMMITTEE, Roberto Zarate, Chair

13.A. Discussion and Possible Action on Acceptance of FY 2020-2021 Budget: Amendment No. 1

13.B. Discussion and Possible Action on Acceptance of FY 2020-2021 Budget: Amendment No. 2

13.C. Discussion and Possible Action on 2020 Tax Assessment Roll (Roll Call Vote)

13.D. Discussion and Possible Action to Amend the Video Conferencing Software as a Service Agreement  with Zoom Video Communications, Inc.

13.E. Discussion and Possible Action for the Purchase of Cyber Security Training Program

13.F. Discussion and Possible Action for the Purchase of Continuing Education Course Registration Software

13.G. Annual Financial Highlights for the Fiscal Year Ending August 31, 2020

13.H. 2020 Weaver & Tidwell, LLP Audit Results and Required Communication

13.I. Discussion and Possible Action on FY2019-2020 Comprehensive Annual Financial Report and Annual Financial Report for Northeast Lakeview College

13.J. Discussion and Possible Action to Amend the Health Professions Collaborative Services Agreements with Goodwill Industries of San Antonio and Project Quest

14. BUILDING, GROUNDS AND SITES SELECTION COMMITTEE, Joe Jesse Sanchez, Chair

14.A. Discussion and Possible Action on Amending the Construction Manager at Risk Contract with Skanska USA Building, Inc. for the Alamo Colleges District - St. Philip's College Tourism, Hospitality and Culinary Arts (THCA) Capital Improvement Project to Extend the Construction Time Schedule (CSP 18C-005)

14.B. Discussion and Possible Action on Amending the Guaranteed Maximum Price for the Alamo Colleges District - San Antonio College (SAC) Physical Plant, Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with J.T. Vaughn Construction, LLC. (CSP 18C-005)

14.C. Discussion and Possible Action on Amending the Guaranteed Maximum Price for the Alamo Colleges District - San Antonio College (SAC) Parking Garage/Added Scope San Pedro Improvements, Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with J.T. Vaughn Construction, LLC. (CSP 18C-005)

14.D. Discussion and Possible Action on Amending the Guaranteed Maximum Price for the Alamo Colleges District - San Antonio College (SAC) Fletcher Student Success Administration Building Renovation, Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with J.T. Vaughn Construction, LLC. (CSP 18C-005)

14.E. Discussion and Possible Action on Guaranteed Maximum Price for Alamo Colleges District - San Antonio College (SAC) Early Child Care and Santikos Micronauts Capital Improvement Project (CIP), Construction Manager-at-Risk Contract with J.T. Vaughn Construction, LLC. (CSP 18C-005)

14.F. Discussion and Possible Action on the Purchase of Construction Services for the Preventative Maintenance of Utilities at Alamo Colleges District - St. Philip's College

15. CONSENT AGENDA

15.A. Discussion and Possible Action on the Approval of the Consent Agenda Items

15.A.1) Approval of Minutes

15.A.1)a. Discussion and Possible Action on Approval of Minutes of the Committee of the Whole Meeting October 13, 2020

15.A.1)b. Discussion and Possible Action on Approval of Minutes of the Regular Board Meeting October 20, 2020

15.A.2) Discussion and Possible Action on Acceptance of Private Gifts to the Alamo Colleges Foundation and Alamo Colleges District

15.A.3) Internal Audit Department Monthly Activity Report

15.A.4) Department of Public Safety Monthy Clery Act Activity Report

15.A.5) Capital Improvement Program (CIP) Executive Summary - December 2020

15.A.6) Discussion and Possible Action on Approval of Federal Workstudy (FCWS) Report

15.A.7) Fiscal Services Reports

15.A.7)a. Discussion and Possible Action on Monthly Contracts Report

15.A.7)b. Discussion and Possible Action on Monthly Grants and Contracts Report

15.A.7)c. Discussion and Possible Action on Approval of Construction Reports

15.A.7)d. Discussion and Possible Action on Approval of Financial Reports 

15.A.7)e. Discussion and Possible Action on Approval of Monthly Report on Cooperative Purchases in Excess of $100,000

16. EXECUTIVE SESSION

16.A. Pursuant to §551.071, Texas Government. Code, the Board may consult with its attorney(s) to seek their advice on any matter(s) in which the duty of the attorney(s) to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.

16.B. Pursuant to § 551.071, Texas Government Code, the Board may consult with its attorneys about pending and threatened litigations.

16.C. Pursuant to § 551.071, Texas Government Code, the Board may consult with its attorneys about pending EEOC charges.

16.D. Pursuant to §551.072, Texas Government Code, the Board may deliberate the purchase, exchange, lease or value of real property.

16.E. Pursuant to §551.074, Texas Government Code, the Board may deliberate the appointment, employment, evaluation, reassignment, duties, performance of duties, discipline, or dismissal of a public officer or employee(s), including, without limitation, the duties of the Chancellor.

16.F. Any action on these matters will be taken in Open Session

17. RECONVENE OPEN MEETING 

17.A. Discussion and Possible Action on Items Discussed in Executive Session.

18. PERSONNEL

18.A. Discussion and Possible Action on Establishment of Internal Revenue Code Section 401(a) Executive Salary Deferral Plan and Approval of Associated Agreements and Documentation

18.B. Discussion and Possible Action on Appointment of Full-Time Faculty

19. SETTING OF NEXT MEETING DATE

19.A. Regular Meeting of the Alamo Colleges Board of Trustees is scheduled for January 26, 2021

20. ADJOURNMENT