March 4, 2024 at 6:30 PM - Regular Meeting
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I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description:
UNITED STATES FLAGI pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with Liberty and justice for all.
TEXAS FLAGHonor the Texas flag;
I pledge allegiance to thee, Texas, one state under God, one and indivisible. |
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II. PUBLIC COMMENT
Description:
Persons wishing to address the Board of Trustees must fill out a public comment sign-up form and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda. BED (LOCAL)
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III. WILDCAT ROAR
Description:
Rains Junior High and Rains High School will be spotlighted for the Wildcat Roar.
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IV. ITEMS FOR DISCUSSION AND/OR ACTION
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IV.A. Consent Agenda
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IV.A.1. Minutes of the Previous Meeting
Description:
Background:
The following minutes are provided for your review:
Minutes become official when approved by the Board of Trustees. Recommendation: Approve the minutes of the meetings as presented. Board Action: Board Approval |
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IV.A.2. Financial Reports
Description:
Background:
Financial reports for the previous month. Administrative Considerations: None Recommendation: As desired by Board Board Action: As needed
Attachments:
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IV.A.3. Audit Engagement Letter- Rutherford & Taylor
Description:
Background:
The audit engagement letter is on the Agenda Calendar for March. Administrative Considerations: An audit engagement letter has been provided by Rutherford, Taylor, and Company, P.C. Recommendation: Approve the audit engagement letter as presented by Rutherford, Taylor, and Company, P.C. Board Action: Board approval.
Attachments:
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IV.B. Business and Finance
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IV.B.1. Budget Review and Forecast
Description:
Background:
The Budget Review and Forecast Report is provided by the Chief of Business Operations. Administrative Considerations: This report keeps the Board apprised of the district's current financial status. Recommendation: As needed Board Action: Approval is not required for this report unless action is needed.
Attachments:
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IV.C. Curriculum & Instruction
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IV.C.1. 2024-2025 School Calendar
Description:
Background:
The calendar committee met to discuss possible calendars for the 2024-25 academic school year. The committee created two versions of a calendar that all parties agreed to and these calendars were then proposed to all staff for vote. Survey monkey was used to capture the vote. Calendar A- 87 votes Calendar B- 95 votes. Calendar B was taken to the DEIC meeting on February 27, 2024 and discussed further. A motion for the DEIC committee to approve the calendar was made, seconded, and passed. Recommendation: Approve the proposed 2024-25 DEIC approved calendar as presented. Board Action: Board approval.
Attachments:
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IV.D. Superintendent Reports
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IV.D.1. District Activities & Projects
Description:
Background:
The Superintendent will share information with the Board on district activities and projects. Administrative Considerations: Any items that would require Board action will be presented along with the report. Recommendation: As needed Board Action: As needed |
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IV.D.2. Discuss School Dismissal Days
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IV.E. Consider, Discuss, and Approve Proposed Revision to Policy DC(LOCAL): Employment Practices
Description:
Background and Rationale:
Current policy requires the superintendent to employ specific individuals. The Board retains authority to employ individuals as listed in the policy. In February, the superintendent proposed a revision to DC (Local) which would enable the superintendent to hire all employees. The purpose would allow the superintendent to offer contracts to instructional staff more timely manner rather than waiting for a board meeting and possibly losing the opportunity to employ that person. After discussion, this policy was pulled from agenda with instructions for the superintendent to bring back to this meeting a revised version. This revision would change the current policy in which the board retains final hiring authority for contractual personnel in the position of principal or above. The superintendent is delegated the authority to hire contractual personnel in the position of assistant principal or below. Recommendation: Approve the revision in Policy DC(LOCAL) as presented.
Attachments:
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IV.F. Approve Revised School Board Operating Procedures
Description:
Background:
The Board Operating Procedures were reviewed at the February 5, 2024, Special Board Meeting/Board Training. During this training, the Board requested that more information regarding when to go into closed session be listed. Under the communications section, it listed "Communications Director" as an official spokesperson. This needed to be removed and replaced with "designee" as the district does not have a communications director. Recommendation: Approve the revised school board operating procedures as presented. Board Action: As desired by Board
Attachments:
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IV.G. Region 7 Board of Directors
Description:
Background:
This is the time of the year when Region 7 Education Service Center would normally request assistance in having the school board members of your district vote for candidates for the Region 7 Education Service Center Board of Directors to fill positions where terms are expiring. This year the election is uncontested. Thus, no ballot will be sent, and these candidates will be certified as having being elected. Mr. Elton Caldwell filed for Place 2, Anderson, and Henderson counties; and Mr. Mike Crossland filed for Place 4, Gregg and Rusk counties; and Mrs. Cozzetta Robinson filed for Place 7, Harrison and Panola counties. Board Action: No action needed information only.
Attachments:
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V. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
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V.A. Personnel Changes/Update
Description:
The following is for review only and does not require board action:
Employment:
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V.B. Contracts: Teachers, Teacher/Coaches, Librarian, LSSP, Diagnostician(s), Speech-Language Pathologist(s), and Athletic Trainer (Report of Recommendations)
Description:
Background:
The list of 2024-2025 approved contract recommendations is provided. Administrative Considerations: The contract recommendations have been made by the Principals, Directors, and submitted to the Superintendent for approval. Current, Rains ISD Board Policy DC(LOCAL) addresses EMPLOYMENT OF CONTRACTUAL PERSONNEL, as follows: The Superintendent has sole authority to make recommendations to the Board regarding the selection of contractual personnel. The Board retains final authority for the employment of the Superintendent, the assistant superintendent, the principals, the special education director, the curriculum director, the business director, the athletic director, the coordinator of health services/school nurse, and any employee hired on a non- Chapter 21 contract. The Board delegates to the Superintendent final authority to employ all other contractual personnel. [See DCA, DCB, DCC, and DCE as appropriate] Recommendation: This is an informational report and no action is required by the Board. Board Action: No action is required by Board. |
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VI. CLOSED SESSION
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VI.A. Personnel, Texas Government Code § 551.074
Description:
A board may conduct a closed meeting to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. This exception does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. §551.074 |
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VI.B. Student Discipline, Texas Government Code § 551.082
Description:
To deliberate in a case involving discipline of a public school child, unless the child's parent requests an open hearing in writing. §551.082
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VI.C. Security, Texas Government Code § 551.089
Description:
To deliberate security assessments or deployments relating to information resources technology, certain network security matters, or related critical infrastructure, personnel, and devices. §551.089 |
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VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:
The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members.
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VIII. ADJOURNMENT
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