January 8, 2024 at 6:30 PM - Regular Meeting
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I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description:
UNITED STATES FLAGI pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with Liberty and justice for all.
TEXAS FLAGHonor the Texas flag;
I pledge allegiance to thee, Texas, one state under God, one and indivisible. |
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II. PUBLIC COMMENT
Description:
Persons wishing to address the Board of Trustees must fill out a public comment sign-up form and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda. BED (LOCAL)
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III. WILDCAT ROAR
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III.A. Rains Elementary
Description:
Rains Elementary will be spotlighted for the Wildcat Roar.
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III.B. School Board Appreciation Month
Description:
Board members will be recognized as January is School Board Appreciation Month.
Attachments:
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IV. ITEMS FOR DISCUSSION AND/OR ACTION
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IV.A. Consent Agenda
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IV.A.1. Minutes of the Previous Meeting
Description:
Background:
The following minutes are provided for your review:
Minutes become official when approved by the Board of Trustees. Recommendation: Approve the minutes of the meetings as presented. Board Action: Board Approval |
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IV.A.2. Bank Signatures Changes
Description:
Background:
With recent changes in the Administration, new signatures need to be submitted for the district's bank account. The approval can be accomplished through the Consent Agenda. Administrative Considerations: New signature information is needed to update the banking records. Board approval is required. Recommendation: Board approval Board Action: Board approval |
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IV.A.3. Financial Reports
Description:
Background:
Financial reports for the previous month are presented. Administrative Considerations: None Recommendation: As desired by Board Board Action: As needed
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IV.A.4. Board Member(s) Conflict of Interest Statement(s)- Board Policy BBFA (LEGAL)
Description:
Background:
In January of each (calendar) year, Conflict of Interest Statements are submitted by members, according to BBFA (LEGAL), as needed. Administrative Considerations: These statements should be submitted for any or all members to which the policy may apply. Recommendation: Execute the appropriate documents according to the legal policy. Board Action: As may apply to individual members. |
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IV.A.5. Annual Applications for Tax-Exempt Status, Historic or Archeological Site Property
Description:
Background:
The Rains County Appraisal District required annual approval for Tax-Exempt Status Applications for the following Historic or Archeological Site Properties:
These two entities were approved by the Rains ISD Board for tax exemption in 2014. They now need to be considered each year and this is a regular item on the January Agenda Calendar. Recommendation: Approve the exemptions for 2024. Board Action: Board approval. |
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IV.A.6. School Photographer Contract
Description:
Background:
A contract for the school's photographer is considered annually. Administrative Considerations: The High School Administration and Yearbook Department are submitting a recommendation for a 2024-2025 school year contract. Recommendation: Approve the contract as recommended. Board Action: Board approval. |
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IV.A.7. RHS Yearbook Contract
Description:
Background:
The High School Administration and Yearbook Department are submitting a recommendation for a 2024-2025 yearbook contract with Balfour. Administrative Considerations: Approve the proposed yearbook contract with Balfour. Recommendation: Approve the contract as presented. Board Action: As desired by Board. |
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IV.A.8. High School & Jr. High Cheerleading Constitutions, 2024-2025
Description:
Background:
The High School and Jr. High Cheerleading Constitutions for 2024-2025 are presented for consideration. Administrative Considerations: The High School and Jr. High have presented their document for the 2024-2025 school year. Recommendation: Board approval is not required. Board Action: As needed.
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IV.B. Business and Finance
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IV.B.1. Annual Audit Report for Previous Year
Description:
Background:
Rutherford, Taylor, & Company PC has conducted the annual financial audit for the district. As available, the audit will be provided. Administrative Considerations: This is an annual audit report to the Board for the previous year. Recommendation: As needed. Board Action: Board approval.
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IV.B.2. Budget Review and Forecast
Description:
Background:
The Budget Review and Forecast Report is provided by the Chief of Business Operations. Administrative Considerations: This report keeps the Board apprised of the district's current financial status. Recommendation: As needed Board Action: Approval is not required for this report unless action is needed.
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IV.B.3. 2024-25 Budget Calendar
Description:
Background:
A proposed Budget Calendar will be provided to set dates for budget considerations, as available. Administrative Considerations: This is to develop the budget in a timely manner. Recommendation: As desired by Board. Board Action: As desired by Board.
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IV.C. Federal Programs/Accountability/PEIMS
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IV.C.1. Review and Update RISD Return to School Guidance
Description:
Background:
Review and update Rains ISD Return to School Guidance. Administrative Considerations: Recommendation: As desired by Board. Board Action: As desired by Board.
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IV.D. Curriculum and Instruction
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IV.D.1. Maximum Class Size Exception Waiver
Description:
Background:
The Director of Curriculum and Instruction has requested this item be placed on the agenda. Administrative Considerations: An online waiver needs to be submitted to the Texas Education Agency for Maximum Class Size. The information will be shared at this meeting. Recommendation: Board approval Board Action: Board approval
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IV.E. Superintendent Reports
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IV.E.1. District Activities & Projects
Description:
Background:
The Superintendent will share information with the Board on district activities and projects. Administrative Considerations: Any items that would require Board action will be presented along with the report. Recommendation: As needed Board Action: As needed |
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IV.E.2. Report of Disbursements
Description:
Background:
A report on the payment of bills is provided under this item. Administrative Considerations: The payment of bills is only reported to the Board. Recommendation: No action required Board Action: No action required
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IV.E.3. Approve Proposed GKG(Local): Community Relations|School Volunteer Program and Review Proposed GKG(REGULATION)
Description:
Background:
Approve Proposed GKG(Local) Policy: Community Relations|School Volunteer Program (attached) Review Proposed GKG(REGULATION) (attached) Administrative Considerations: SB763 passed by the 88th Texas Legislature allows public schools to employ or accept as volunteers chaplains. The district does not currently have a GKG (Local) Policy or GKG (Regulation). Policy requires board approval and regulation only needs review. Recommendation: Approve the proposed GKG(Local) Policy as presented. Board Action: Board approval
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IV.E.4. Consider and act on Resolution Regarding Senate Bill 763- School Chaplains
Description:
Background:
SB 763 passed by the 88th Texas Legislature allows public schools to employ or accept as volunteers chaplains. Administrative Consideration: SB 763 requires a record vote of the Board regarding the issue. Recommendation: Approve the resolution as presented. Board Action: Board approval
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IV.F. Consideration and Approval of the First Reading of TASB Board Policy Update 122, (LEGAL) Policies and (LOCAL) Policies (see list of codes below)
CQB(LOCAL): TECHNOLOGY RESOURCES- CYBERSECURITY CSA(LOCAL): FACULTY STANDARDS- SAFETY AND SECURITY DC(LOCAL): EMPLOYMENT PRACTICES EHB(LOCAL): SPECIAL PROGRAMS- COMPENSATORY SERVICES AND INTENSIVE PROGRAMS EHBCA(LOCAL): COMPENSATORY SERVICES AND INTENSIVE PROGRAMS- ACCELERATED INSTRUCTION FEA(LOCAL): ATTENDANCE- COMPULSORY ATTENDANCE FFAC(LOCAL): WELLNESS AND HEALTH SERVICES-MEDICAL TREATMENT FFB(LOCAL): STUDENT WELFARE-CRISIS INTERVENTION FL(LOCAL): STUDENT RECORDS
Description:
Background: Administrative Considerations: Recommendation: Board Action: |
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IV.G. Consider, Discuss, and Possible Action Related to Approving an Additional School Marshal
Description:
Background:
Consider approving an additional school marshal. Administrative Considerations: Consider and take action. Recommendation: Board approval Board Action: As desired by Board |
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V. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
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V.A. Approve Employment Agreement for Interim Superintendent
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V.B. Personnel Changes/Update
Description:
The following is for review only and does not require board action:
Employment:
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VI. CLOSED SESSION
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VI.A. Personnel, Texas Government Code § 551.074
Description:
A board may conduct a closed meeting to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear a complaint or charge against an officer or employee. This exception does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. §551.074 |
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VI.A.1. Discussion if needed Regarding the Employment Agreement for the Interim Superintendent
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VI.B. Student Discipline, Texas Government Code § 551.082
Description:
To deliberate in a case involving discipline of a public school child, unless the child's parent requests an open hearing in writing. §551.082
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VI.C. Security, Texas Government Code § 551.089
Description:
To deliberate security assessments or deployments relating to information resources technology, certain network security matters, or related critical infrastructure, personnel, and devices. §551.089 |
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VI.C.1. Consider and Discuss Approving an Additional School Marshal
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VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:
The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members.
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VIII. ADJOURNMENT
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